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There are currently more than 200 student organizations and approximately 200 UW-W employees recognized as serving as Faculty/Staff advisors as required by the UW-W Student Organization Policy.
Advisor Expectations
Advisor Expectations
The expectations of this role are to:
Foster the academic success of students involved outside the classroom
Clearly define the expectations of those serving as advisors
Create a framework for faculty/staff to actively foster connections and relationships that will improve the overall experience, retention, and success of our students and their organizations.
Complete Anti-Hazing training to best support university efforts and student safety.
Key Points:
Those University employees serving as advisors are called Campus Advisors, and their expectations are listed below. They focus on academic support for those involved and connecting them to the University.
Each University employee may serve as the Campus Advisor to a maximum of 3 groups.
For SUF-funded organizations that have a Campus Advisor who serves in a voluntary capacity, the SAI staff will assume the responsibility of working directly with the student leaders to access and manage their SUF-funded account.
Campus Advisor must confirm their service every academic year.
Eligibility:
Any University employee can be a campus advisor, regardless of expertise or experience.
Must be under contract
Individuals on sabbatical are ineligible
If you are unable to fulfill your role as an advisor at any time, we ask that you let both your org and SAI know (email: involvement@uww.edu)
Advising Role Defined
Advising Role Defined
Meets Expectations:
Annually commits to serving as an advisor through the organization recognition/renewal process
Works to facilitate learning among student participants
Assists and advises the organization in ways to improve student academic performance
Attends occasional general member meetings
Meets monthly with officers to discuss organization needs and issues
Assists and advises the organization in ways that align with the LEAP initiatives, to improve understanding of co-curricular value, application, and individual learning
Exceeds Expectations:
Attends organization recognition/renewal meeting
Assists and advises the organization in campus financial processes (unless a component of job description)
Creates programs/offers to assist group in goal setting, assessment and annual transition process
Attends majority of general member meetings
Advising Role Does Not Include:
Advising more than 3 groups (unless University or Departmentally Assigned)
Attending organization recognition/renewal and completing the process on behalf of the organization
Making financial decisions and/or expenditures on behalf of organization, especially without member input
Scheduling and/or running general member meetings
Advisors should not:
Be someone students only seek out when they need a signature
Avoid holding students accountable for appropriate behavior as outlined by University policy
Assume the group handles everything and does not need you
Forget the skill set you have that made you a good fit for the organization in the first place
Cultivate exclusion
Tell the group what to do
Impose your own biases, ideas, and opinions
Be afraid to let the group try new things
Support for Advisors
Support for Advisors
Apart from this manual and the Involvement Office, advisors also have access to Connect, eLead, and SAI
This is our universal tool for student orgs. It provides support in the following categories: file storage, organization/member management, contacting other organizations, forms, and recruitment
You can find videos covering topics such as Student Org Advising 101 and Advising Student Organizations.
Involvement Team staff can be reached by phone: (262) 472-6217 and email: involvement@uww.edu
They offer help with mediating and facilitating conversations, SUFAC, and more!
Greek Specialized - Advising Role Defined
Greek Specialized - Advising Role Defined
Provide linkage between the University and the Chapter
Meet with organizational leadership monthly to create and implement academic assistance efforts
Provide general guidance and advisement of students in their efforts
Are familiar with University policies, procedures, and resources
Empower students to organize and run their chapter and fosters academic progress and achievement
Advisor Change Processes
Advisor Change Processes
If an advisor is choosing to step down:
Inform the group of your intention to step down.
If possible, help them to find a faculty or staff member to serve as an advisor. The advisor needs to be a faculty or staff member of the University.
If the advisor’s name was listed in the constitution (which we don’t advise, but some groups do), then the constitution will have to be amended to reflect the change.
The President should email involvement@uww.edu with the change of advisor, indicating that the new person is a replacement rather than an additional advisor.
The new advisor will fill out the advisor confirmation form found here: https://uww.campusgroups.com/cgtest/survey?survey_uid=7b5a00a5-3881-11ef-aaa7-0a80ef5ee5f9.
Once #4 and #5 are complete, our office will update records in Connect and in our paper files to reflect the change.
If an advisor is being asked to leave:
Inform the advisor they are no longer needed as an advisor.
Find a faculty or staff member to serve as an advisor. The advisor must be a University faculty or staff member.
If the former advisor’s name was listed in the constitution (which we don’t advise, but some groups do), then the constitution will have to be amended to reflect the change.
The President should email involvement@uww.edu with the change of advisor, indicating that the new person is a replacement rather than an additional advisor.
The new advisor will fill out the advisor confirmation form found here: https://uww.campusgroups.com/cgtest/survey?survey_uid=7b5a00a5-3881-11ef-aaa7-0a80ef5ee5f9.
Once #4 and #5 are complete, our office will update records in Connect and in our paper files to reflect the change.
If an advisor is being added, then just steps 4 (let us know this is an additional advisor rather than a replacement) and 5 (advisor signs confirmation form) need to be completed.
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