OCS Services

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

LRN field in Student Directory Form

New students should fill out the Student Directory Form. Please note that you can skip the field on LRN, which stands for Learner Reference Number. This is a permanent twelve (12) digit number which the pupil, student, or learner shall keep while completing the basic education program, regardless of transfer to another school or learning center in the public or private sector, and promotion/moving up to the secondary level. This started in 2011 and may not be applicable to NTTCHP incoming students.

For UP Manila Alumni:

1. There is no need to submit an original TOR.

2. Please submit the following:

• Marriage Certificate (if there are changes in the status)

• Fully Accomplished Student Directory Form.

Note: For the other details about the submission of the admission requirements, please email OUR at upm-our@up.edu.ph or check the OUR website with this link: https://our.upm.edu.ph/node/133

Request for the signed Certificate Transfer Credential (CTC)

1. Accomplish the Certificate Transfer Credential form which can be downloaded from the OUR website. Click here.

2. You present the accomplished CTC to your respective institution.

3. You can contact UPM OUR through the following details.

CONTACT INFORMATION:

Official email: upm-our@up.edu.ph 

HOTLINE numbers: 88141244, 88141245, 0995-9153914 (GLOBE) and 0929-3031640 (SMART) from Monday to Friday, 8:00am to 5:00pm, except holidays. 

OUR website: https://our.upm.edu.ph/

FREQUENTLY ASKED QUESTIONS

About requirements for enrollment

Question: May I ask if it is possible to mail my requirements for enrollment to the university office instead of me personally submitting them? I am living in Cebu po, and I am unable to fly to Manila next week before classes start. 

Answer: Enrollment is online including the payment of tuition fees. Check the OCS Google site for the enrollment process.

About admission slip before enrollment

I would also like to clarify that I will only be allowed to take classes when I have gotten the admission slip (after submitting the brown envelope)?

Answer: The college will still allow you to take classes even if you have not submitted the admission slip from OUR. It is understandable that some students can only complete and submit all original requirements to OUR after the enrollment.

About the Program of Study

If you will be studying full time, you need to have at least 8 units per semester. Prioritize the courses according to what you need/what you can readily apply in your work setting. You need to "plan" which of the courses you would like to take per semester including the research coursess (i.e. HP 300.1/300.2 and HPEd 400.1/400.2/400.3) until you finish the program. Please note that research courses like HP 299 or HPEd 399 are taken at the last semester of coursework. 

The matrix for course offering is in the Enrollment page of the OCS site.

The POS you will prepare is revisited/updated every semester.

For security reasons, kindly use your UP email to access the  downloadable file and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

The Deferment of Admission can be filed with the understanding that:

• This request is filed not later than one week after the first day of classes.

• Deferment, if granted, should not exceed more than one year.

• Written letter of intent to enroll from deferment shall be submitted at least two months before the end of the granted period of deferment. It should be addressed to the NGOHS Director.

1. Accomplish the UPM-NGS-00-00_Request for Deferment.

2. Upload the signed Request for Deferment in the  Google form for  Student Requests not later than one week after the first day of classes.

3. Wait for the email of the SRE acknowledging this request before the SRE forwards it to NGOHS for the approval of the Director.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable file and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. Accomplish the Google form for Student Requests request for the following: (a) True copy of Grades, (b) Certificate of Enrollment/Earned Units, (c) Certificate of Program Completion, (d)  Certificate of Good Moral Character, etc.

2. Wait for an email from the SRE acknowledging the request with the billing statement.

3. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

4. If online payment was done, students should email the proof of payment or official receipt to the Cashier's Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

5. Wait for the SRE to email the requested document signed by the College Secretary.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

Readmission from LOA of less than 2 consecutive years

1. Write a letter of intent addressed to the Dean. (Click here for the template.)

2. Accomplish the Readmission form.(Click here.)

3. Upload the letter of intent and accomplished Readmission form to the Google form for Student Requests (Click here.)

4. Wait for the Student Records Evaluator (SRE) to acknowledge the request.

5. Since a student filed and paid for the LOA fee,  there will be no readmission fee.

6. Wait for the SRE to email the Readmission Form signed by the College Secretary.

Readmission from AWOL of one semester

1. Write a letter of intent addressed to the Dean. (Click here for the template.)

2. Accomplish the Readmission form.

3. Upload the letter of intent and accomplished Readmission form to the Google form for Student Requests 

4. For a student who requested for readmission from AWOL, a readmission fee of Php 225.00 will be charged.

7. Wait for an email from the SRE acknowledging the request with the billing statement.

8. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

9. If online payment was done, students should email the proof of payment or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

10. Wait for the SRE to email the Readmission Form signed by the College Secretary before proceeding to the regular enrollment process.

Readmission from LOA of 2 consecutive years and from AWOL of at least 2 consecutive semesters

1. Write a Letter of intent addressed to the Chancellor with the endorsing approval by the Dean.

2. Accomplish the Readmission form.

3. Upload the letter of intent and accomplished Readmission form to the Google form for Student Requests 

4. Wait for the Student Records Evaluator (SRE) to acknowledge the request with the billling statement of the readmission fee of Php 225.00.

5. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

6. If online payment was done, students should email the proof of payment or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

7. The SRE will process this request and send it for approval by the different channels.

8. Wait for the SRE to email the approved Readmission request before proceeding to the regular enrollment process.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. Accomplish the Leave of Absence Form and prepare the supporting documents for the reason of the leave i.e. medical certificate, promotion papers, certificate of employment, etc.

2. Upload the Leave of Absence Form and supporting documents in the Google form for Student Requests 

3. Wait for an email from the SRE acknowledging the request with the billing statement of the LOA fee of Php 150.00.

4. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

5. If online payment was done, students should email the proof of payment or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

6. Wait for the SRE to email the LOA form signed by the College Secretary for keeping.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. Write a letter of intent to shift addressed to the NGOHS Director,  (Click here for the  template of the letter) through proper channels for endorsement (i.e. Program Adviser, Academic Graduate Program Coordinator, College Secretary, Dean), stating the reason(s) for the shift/transfer. 

2. Accomplish the NGOHS Application Forms (UPM-NGOHS Form A1-A3). (Click here.)  Note: The shifting process is actually applying to  a new program.

3. For validation of courses already taken to be credited to the new program (if applicable), accomplish UPM-NGOHS Form #10 (click here) and UPM-NGOHS Form #07 (click here).

4. Pay the processing fee to the Cash office. Note: Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank (Click here.) Keep the proof of payment of the processing fee to be attached to the application forms.

For Local Students: Processing Fee is Php 300.00

For Foreign Students: Processing Fee is USD 30.00

PhD (Local Students): Php 1, 000.00

PhD (Foreign Students): USD 500.00

5. Upload the (a) letter of intent, (b) accomplished NGOHS Application forms, and (c) proof of payment of the processing fee and if applicable (d) UPM NGOHS Form #10 and (e) UPM NGOHS Form #07 to the Google form for Student Requests (Click here.) and request in the same Google form for the True Copy of Grades or TCG (i.e., of courses taken in the previous program) secured from the Office of the College Secretary.

6. Wait for the SRE to acknowledge the uploaded files and send the billing statement of the TCG. The SRE will foward  all the shifting requirements for the endorsement of the Program Adviser, Program Coordinator, College Secretary and Dean then to NGOHS for the approval of the Director.

7. Pay Php 50 for the TCG. Note: Payment options: (a) over the counter at the UPM Cash Office  or (b) via GCash - click here for the procedure. Email the proof of payment to the Cash Office via cash@upm.edu.ph cc: the official OCS email: nttchp-ocs.upmanila@up.edu.ph.

8. Wait for the SRE to email the copy of the approved shifting request signed by the NGOHS Director.

9. Check the SAIS if the updated program is reflected in the student profile.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. For validation of courses already taken to be credited to the new program, accomplish UPM-NGOHS Form #10 (click here) and UPM-NGOHS Form #07 (click here).

2. Upload the (a) UPM NGOHS Form #10 and (b) UPM NGOHS Form #07 to the Google form for Student Requests (Click here.) and request in the same Google form for the True Copy of Grades or TCG (i.e., of courses taken in the previous program) secured from the Office of the College Secretary.

3. Wait for the SRE to acknowledge the uploaded files and send the billing statement of the TCG. The SRE will foward  all the forms for the endorsement of the Program Adviser, Program Coordinator, College Secretary and Dean.

4. Pay Php 50 for the TCG. Note: Payment options: (a) over the counter at the UPM Cash Office  or (b) via GCash - click here for the procedure. Email the proof of payment and billing statement to the Cash Office via cash@upm.edu.ph cc: the official OCS email: nttchp-ocs.upmanila@up.edu.ph.

5. Wait for the SRE to email the copy of the approved validation request form signed by the Dean.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

FFor security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

IMPORTANT: In the computation of the required 5 years  to complete the Master's degree programs and 7 years for the doctorate programs, the following semesters (included in the Covid years) will not be counted: Second Semester 2019-2020, First and Second Semesters of 2020-2021 and First and Second Semesters of 2021-2022.

1. Write a letter of intent addressed to the Chancellor to request for MRR Extension.

2. Accomplish the following requirements:

• MRR Requirement_MRR-EXTENSION-2021-UPM-NGS-OP-02F2-2

• MRR Requirement_Plan of Work for Extension

• MRR Requirement_UPM - NGOHS FORM#15 MRR MONITORING CHECKLIST (2019_09_02 04_32_56 UTC)

• Previous approved MRR request (if this request is not the first time)

3. Upload the letter of intent and the rest of the requirements to the Google form for Student Requests and also request for TCG.

4. Wait for an email from the SRE acknowledging the request. before the requirements are forwarded for approval.

5. Wait for the SRE to email the copy of the approved MRR form before proceeding to the regular enrollment process.

MRR SUBMISSION DEADLINES:

For 1st Semester MRR - 2nd Friday of June

For 2nd Semester MRR - 2nd Friday of November

For Midyear Term MRR - 2nd Friday of April

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

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1. Accomplish the UP Form No. 13-C Report of Completion/Removal Grade with the needed details. For completion of many courses, accomplish one form per course.

2. Upload the UP Form No. 13-C Report of Completion/Removal Grade to the Google form for  Student Requests. This will be forwarded to the concerned faculty for him/her to put the  completion grade and affix his/her signature.

3. Wait for an email from the SRE acknowledging the request with the billing statement of the completion fee of Php 20.00.

4. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

5. Email the proof of payment and/or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

6. Wait for the SRE to email the Completion form signed by the Faculty-in-charge and the Department Chair for keeping.

7. Check the SAIS for the updated final grade of the course completed.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable file and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

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1. Accomplish the Dropping Form.

2. Upload the Dropping Form to the Google form for Student Requests 

3. Wait for an email from the SRE acknowledging the request with the billing statement of the dropping fee of Php 10.00/unit.

4. Payment options: (a) over the counter at the UPM Cash Office or  (b) via GCash - click here for the procedure.

5. Email the proof of payment and/or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

6. Wait for the SRE to email the Dropping form signed by the Program Adviser, Faculty-in-charge of the course to drop and the Dean.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable file and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. Accomplish the Application for Comprehensive Examination form.

2. Upload the Application for Comprehensive Examination form to the Google form for Student Requests and request for the True Copy of Grades (TCG) as one of the requirements.

3. Wait for an email from the SRE acknowledging the request with the billing statement of the compre fee of Php 200.00 and Php 50.00 for the TCG.

4. Payment options: (a) over the counter at the UPM Cash Office , (b) via GCash - click here for the procedure, or (c) Online Payment Procedures via Landbank.

5. Email the proof of payment and/or official receipt to the Cash Office at upm-cash@up.edu.ph and to the OCS SRE at nttchp-ocs.upmanila@up.edu.ph.

6. Wait for the SRE to email the Application for Comprehensive Examination form signed by the Program Adviser, Graduate Program Coordinator, and College Secretary and the True Copy of Grades signed by the College Secretary to NGOHS to process this request.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable file and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

1. Please check the instructions on the Student Loan Board at the UP Manila Office of the Student Affairs website by accessing this link: https://osa.upm.edu.ph/node/62

2. Email the Office of the Student Affairs at upm-osa@up.edu.ph to ask for the details.

If you need assistance from the OCS, you can access the  Google form for Student Requests  and wait for the email of the SRE to acknowledge the request.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  site and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

Based on the instructions posted on the OUR website at https://our.upm.edu.ph/node/133

IDENTIFICATION CARD REQUEST
For ID applications, please click the link:
https://bit.ly/ID_Request_Form

PROCEDURE ON HOW TO APPLY FOR AN ID
a. Be ready with your e-signature and ID picture and have them uploaded also on the google form.
b. Please take note that the ID picture background for Graduate students is orange.
c. New First Year Students do not need to pay the ID fee.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  sites and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

Request for ADS Account or Password Reset

Request for ADS Account or Password Rest by submitting a ticket at the IMS Service Ticket System.

Based on the post on the IMS website at ims.upm.edu.ph

Request for an ADS Account

Send an email to ads-admins@post.upm.edu.ph with the subject "Request for an ADS account." Attach a clear electronic capture of ANY of the following:

1. UPM ID (with an updated school year sticker, if student),

2. Appointment or acceptance letter

3. Latest copy of Form 5 (if student),

4. Contract of service (if employee or staff)

Make sure that you supply the following information in your request:

1. Firstname

2. Middle Name/middle initial

3. Last Name

4. Nickname

5. UP email address (if any)

6. Active non-UP email address

7. College/office/department and

8. Designation (if non-student)

Request for ADS account Password Reset

1. Send an email to upm-ims-ads-service-list@up.edu.ph with the subject "Request for ADS account password reset."

2. If you used your UP email address or your non-UP email account registered with your ADS account, IMS MAY NOT require you to submit more information for verification.

You can also contact the IMS at their landline: +632 88141254 to 255 or check further details from the following:

Website:  ims.upm.edu.ph

FAQ: ims.upm.edu.ph/faqs

If you need assistance, you can access the  Google formm for Student Requests and wait for the email from the OCS SRE to acknowledge this request.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  downloadable files and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

Creation or Reactivation of UP Email and Password  Reset

Request for the creation or reactivation of UP email or password reset by submitting a ticket at the IMS Service Ticket System.

Based on the post on the IMS website at ims.upm.edu.ph

Request for a UP Email Account

1. Send an email to email-admins@post.upm.edu.ph with the subject "Request for a UP email account". 

2. Attach a clear electronic capture of ANY of the following: 

• UPM ID (with an updated school year sticker, if student)

• Acceptance letter

• Latest copy of Form 5

Note: The email address that you used in sending us an email will be assumed as your alternative email address. 

Request for UP Email Account Password

1. Send an email to email-admins@post.upm.edu.ph with the subject "Request for UP email account password reset". IMS will verify your email against the address that you used when you requested us for a UP email account.

2. Attach a clear electronic capture of ANY of the following: 

• UPM ID (with an updated school year sticker, if student)

• Acceptance letter

• Latest copy of Form 5

You can also check the following for other details:

Website:  ims.upm.edu.ph

FAQ: ims.upm.edu.ph/faqs

If you need assistance, you can access the  Google form for Student Requests and wait for the email from the OCS SRE to acknowledge this request.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.

For security reasons, kindly use your UP email to access the  sites and Google forms. Please also note that the the underlined words in bold fonts below are clickable links to access them. 

Request for VLE Access or Password Reset via ADS-admin email

1. Email ADS Admins at ads-admins@post.upm.edu.ph if you don't have one yet or if you need a password reset.

2. Kindly provide the following details:

• First Name:

• Middle Name:

• Last Name:

• Name Suffix:

• Nickname:

• Title:

• UP Email Address: (REQUIRED, If you have no access to your UP email please contact PGH-IT office at pgh-it@up.edu.ph)

• Other Email Address:

• Mobile Number:

• Sex:

• College / Office:

• Student / Employee Number 

Request for VLE Access via IMS Service Ticket System

Request for VLE access  and submit a ticket at the IMS Service Ticket System.

How to access the UP Manila  VLE

1. Type "vvle.upm.edu.ph" in the address bar or URL box of your web browser.

2. You will be lead to the VLE log-in page.

3. You need your UP Authentication and Directory Service (ADS) account with username and password to log-in.

4. Once you are logged-in, you can already see the VLE homepage.

5. Your classes will appear the left side of the page.

6. You can also click the Dashboard to see the courses where the faculty-in-charge have added you.

Based on the post on the IMS website at ims.upm.edu.ph

Access to the Virtual Learning Environment

About the Concern

UPM-VLE is the University's vlrtual learning environment platform, with the address https://vle.upm.edu.ph. The portal supports the teaching and learning activities of teachers and students, not only for academic objectives but also for capability-building activities of non-degree-granting units.

Requirements

For us to help you with this concern, you must have an ADS account first. Visit ADS Account Creation concern, or ADS Account Password Reset concern.

VLE concerns

For VLE concerns, you can directly contact the IMS at ims@post.upm.edu.ph or at their landline: +632 88141254 to 255 or request for a service using this link: https://stsdev.ims.upm.edu.ph/r-student/28

Requirements: UP Email and ADS account

You can also check the following for other details:

Website:  ims.upm.edu.ph

FAQ: ims.upm.edu.ph/faqs

If you need assistance, you can access the  Google Form for Student Requests and wait for the email from the OCS SRE to acknowledge this request.

NOTE: If you have any concerns, you can accomplish the Google form for NTTCHP OCS - Queries/Concerns/Suggestions.