FAQs

FAQs before and during Registration Period

Ano po mga subjects na i-ooffer?

-Kindly check from time to time po sa CRS. We are finalizing the classes/subject to be offered at the same time since there is a new program coordinator, currently listing down faculty profiles and their preferred subjects to teach.

Most probably during the regular enrolment period na po ito. Don’t worry na wala po kayo makita sa CRS na EnE subjects, most of the time, di tayo sumasabay sa pre-enlistment ahaha!

May EnE <insert subject code> po ba next sem?

-Since kakapalit pa lang po ng EnE Program Coordinator, ngayon pa lang po finafinalize ang mga i-ooffer next semester. Kindly wait na lang sa darating na mga araw until regular enrolment period.

May EnE 300/400 po ba na i-ooffer next sem?

-Ang EnE 300/400 ay ino-open during the regular enrolment period. As advised by Dr. Rollon before, hindi agad-agad ino-open ang EnE 300/400 due to tendency ay mag-enlist ang mga students agad-agad ng wala pang pre-advising (from research adviser or program coordinator). 

Yung cases na for some students -- already took the first half (3 units) of EnE 300/400 but hindi pa nakapagproposal. Hindi po pwede agad-agad itake yung 2nd half 3 units. 

Depende rin sa advise ng adviser niyo kung itatake niyo na rin ang 2nd Half KUNG sigurado na kayo magpoproposal then final defense on the same semester. If not, for full-time students possible na magresidency muna or yung part-time pwede mag file ng LOA or magresidency rin.

Paano ang Readmission from AWOL/LOA?

-We will still follow the steps from NGSE procedures. Andoon po ang mga required form or letter.

Some of the links sa file are missing or error kapag clinick. you can email the NGSE for these forms. 

ngse@coe.upd.edu.ph or ngse.staff@coe.upd.edu.ph

Wala pa akong adviser and may deadline si NGSE, paano po yun?

-Kung sumagot po kayo ng survey, naisubmit ko na po ito sa Program Coordinator para sa evaluation. If hindi pa eto po yung survey link para maihabol natin. During enrolment, if nakatag pa rin kayo sa CRS. We will try to waive it sa NGSE. Ang pag-aassign ng adviser is not always what you preferred, nakadepende rin sa topic niyo. Minsan sa 3 preferred niyo, wala doon kasi may mas expert pang ibang faculty para sa topic niyo. There are also some faculty would like to discuss first with your topic bago nila tanggapin. Kaya waive is more plausible during the enrolment na nakatag kayo na wala pang adviser.

Pwede po ba magresidency*?

ine-enlist po ang residence kapag complete na ang courseworks (non-thesis subjects) and need makapagenroll during the semesters. madalas tinatake ito ng mga on-going thesis na hindi pa nakakapagdefend at mga ERDT scholars.

If ERDT scholars and wala na kayong non-thesis coursework, Yes it is required.

If you work part-time, it will depend on your purpose. Some company would seek enrolment proof? Para mabigyan ng incentives? Or excuse from work? Something like that. Or take LOA para hindi ma-AWOL. As commented by other students, mas mahirap magpareadmit kapag AWOL kaysa LOA.

Residency is being enrolled because of:

-magcocomplete ng INC ; magdedefend ; need ng library access (medical, etc)

*You can enroll in residency within the semester. So you do not need to panic but do not forget na mageenroll kayo or magfile ng LOA para hindi po ma-AWOL

FFAQs (Follow-Up Frequently Asked Questions) During and So on Registration Period

Kailan deadline ng payment?

Kindly check from CRS announcement. It will depend. Most of the time sinasabay nila ito sa deadline ng withdrawal/changemat

 May accountability po ako, ano gagawin ko?

-Depende po sa accountability, common accountabilities are:

Unfinished transaction – hindi pa napopost-advise or hindi naverify or hindi pa bayad yung previous enrolment. Kindly finish the steps po.

Lack of Document – kindly contact OUR or submit the requested document.

No adviser yet – if you have answered the survey and wala pa sa inyong naaassign na adviser, we can waive it sa NGSE. The survey is a proof na nagseek naman kayo ng adviser, sa ngayon ay wala pang na-aassign.

How to withdraw subjects na naenrol?

Depende po sa steps of registration niyo na.

Kung hindi pa na-aassess (yung after post-advising) we can still  cancel it or revert your status to enlistment ulit.

Kung n-aassess na (pero hindi pa nakakapagcreate ng payment slip), we can still try to revert it back naman BUT  kung nakapagcreate na kayo ng payment slip, we need to complete the steps. Then changeMat.

Kung tapos na ang enrolment at sarado na ang mga modules namin sa CRS, sa OUR na po kayo magpapachangemat.

Wala po yung EnE <insert subject code>, ma-oopen kaya ito?

Depending on the demand, previously we try to appeal to EnE program coordinator something like that na i-open ang ganitong subject through letters. 

take note that, kahit nameet natin ang number of students there are other factors to consider kung mai-open ito gaya ng availability ng magtuturo.

The letter must contain: the subject the student wants to enroll in, list of names of the students who will SURELY enroll for that subject with their signature and degree (MS or PhD). We are avoiding dissolving subjects due to not meeting the minimum required class size. For EnE graduate programs, a minimum of 5 per class (5 MS). There are times we appeal to OUR for exemption as long as there is one(1) PHD student and 2 MS.

--- Other FAQs may be added as concerns/matter rises hehe ---

HOW TO PAY PO?

Galing po ito sa CRS announcement a detailed information on payment options.

PAYMENT OPTIONS

You may pay via:

1. In-person (face-to-face) payment at the Cash Office (best option and highly encouraged);

2. Online payment via GCash Bills Payment (https://our.upd.edu.ph/files/GCASH-Payment-Steps.pdf);

3. Online payment via LinkBiz (https://our.upd.edu.ph/files/LinkBiz-Payment.pdf).

Note: Please check your Form 5 assessment carefully. Ensure that your scholarship has already been incorporated into your Form 5's assessment before going to the Cash Office, or before you create a payment slip. You may request a reassessment if necessary.

If you have applied for a student loan, please wait for its approval so that the amount payable is correctly reflected in your assessment.

A.) If you wish to pay your fees directly at the Cash Office, please follow the steps below:

1. Do NOT create a payment slip.

2. Go to your home unit/college to have your forms (Form 5 for Registration / Form 26A for Change of Matriculation / Form 26 for Dropping / LOA form) printed.

3. Go to the Cash Office and present your printed forms upon payment.

 Please make sure that the printed forms are complete (Student copy, College copy, OUR copy, and Accounting copy).

 Only cash and manager’s check are accepted at the Cash Office. Debit cards and credit cards are not currently available.

B.) If you wish to pay via GCash Bills Payment or LinkBiz, please follow the steps below:

Go to your “Settlement of Outstanding Transactions” module in your CRS account and do the following:

1. Generate a “Payment Slip” by clicking the "New Payment Slip" button

2. Carefully read the instructions in the Payment Slip. Take note of the account number, account name, and the mode of payments that are allowed (GCash Bills Payment and LinkBiz only).

3. Pay your outstanding fee/s by the mode of payment of your choice

4. Once your payment is successful, go back to the "Settlement of Outstanding Transactions" module in your CRS account and encode your payment details by clicking on the “Add Payment” button

5. Fill-out the fields with appropriate details, then click on the "Save" button

6. After saving your payment details, upload your proof of payment here (https://crs.upd.edu.ph/links/uploadpayform) to facilitate the validation of your payment.

*Note: If the link does not work, use this link instead https://docs.google.com/forms/d/e/1FAIpQLSeUJNjTG6XGRTfxqEiVIfDptgPxfDY9w7-9Sy0wI8ktLq5CbQ/viewform

7. Wait for the Cashier's Office to validate your payment (validation might take a longer time, depending on the volume of payments the Cash Office is currently processing. The average validation time is 5 days)

*Note: Please check the legend to see the status of your payment

8. Once your payment has been validated by the Cash Office, you may print your own copy of your Form5/Dropping Form/CoM Form/LOA form (this is optional) using the same module. Click on the "Completed Transactions" tab, choose the semester, enter the correct academic year (make sure to complete the AY. E.g., 2023-2024 and not 23-24), and click on "Print Form" on the action column.

Please note that Bank Transfer and Over-The-Counter payment options are NO LONGER available. LinkBiz, GCash Bills Payment, and In-person payment at the Cash Office are the only payment options available now.

If you wish to avail of real-time payment validation, In-person (face-to-face) payment at the Cash Office is the best option.