Digital Transformation

CEHD hosts a number of tertiary sites for research, project, and academic unit level centers. Many of these sites are on old Wordpress platforms. Some are on other, older homegrown systems. During this stage of the project, we will support unit marketing communications leads in building Drupal sites. As much as possible, unit communicators will migrate content to these sites themselves. 

This work will help support our effort to meet the digital accessibility standards necessary to comply with recent Department of Justice clarifications of Title II of the ADA which we must comply with by April 2026. Key to meeting accessibility standards will be eliminating old, outdated content so we have fewer sites and less content to maintain from a digital accessibility standpoint. 

Unit communicators who are migrating content can review our Unit Site Tools page for support. 

The first part of the web project was a discovery phase where we gathered data to better understand our web users and their needs and wants, as well as our internal stakeholders' needs and wants. 

A Discovery of Findings Presentation was conducted on Thursday, September 29, 2022. Our partner Bluespark and the Web Advisory Group (WAG) shared research findings and answered questions.

Final Documentation (completed by Bluespark)

• Watch Findings Presentation (coming soon)

• 1) Research Overview (PDF)

• 1a) Research Overview Appendix - Graduate Student (PDF)

• 1b) Research Overview Appendix - Undergraduate Student (PDF)

• 2) North Star (PDF)

• 3) Audience (PDF)

• 4) Recommendations (PDF)

• 5) Phase 1 Priorities - A Foundational Roadmap (PDF)

2022-05-20

We are currently finishing up the Research Planning phase of our timeline.

2022-05-13

Analytics review workshop and stakeholder review workshop – part 2 were finished this week. In process, finalizing invites for assigned stakeholder groups.

2022-05-06

Chelsea met the entire OCM Team for introductions and the stakeholder review workshop – part 1 was held this week.
In process stakeholder review workshop – part 2 has been scheduled for next week. 

2022-04-29

Kickoff meeting with BlueSpark and CEL held. Future meetings set for discovery work and analytics gathering.

2022-04-22

Planning for kickstart meeting next week with BlueSpark and CEL.

2022-04-15

Vendor to run project management and business analyst work selected, paperwork completed. All day strategic planning retreat held with college communication professionals.

2022-04-08

Kickstart document completed and sent to vendor along with the BME class marketing presentations for CEHD.

2022-04-01

All financial paperwork was approved this week and we are almost done with the kickstart document from the vendor.  

2022-03-25

All paperwork on our end was finalized for hiring the vendor and is in process with finance. We started working on a project kickstart packet from the vendor.

2022-03-18

Finance received our paperwork for the vendor, all looks good except Bluespark does not have a supplier number on file with the U Purchasing Office. Finance is working with Purchasing to track that down to complete the contract.

2022-03-11

We finalized the scope of work contract with the vendor Bluespark and sent the final paperwork to finance for approval.

2022-03-04

We made the final vendor selection and are finalizing the scope of work contract.

2022-02-25

Interviewed two vendors this week, Blue Spark and NightHawk. We are reviewing our notes and expect to have a final selection next week. The group also discussed contracting a PM/BA to oversee all steps of this project over the next 18 months and conduct deeper analysis into college needs from OCM.

2022-02-18

We received two proposals from the four vendors we contacted with RFPs. We scored the vendor proposals on the selection rubric and have invited both vendors to interview next week.

2022-02-11

RFPs have been sent to four University approved vendors to bid on the discovery phase. The discovery work will help us identify our audiences along with their wants and needs. Proposals from the vendors are due next Thursday.