Transcript & Diploma Requests
Transcript and Diploma Request:
Please read the entire document for instructions.
STOP! Do NOT order a transcript with our application form if you are a current student applying to Ontario Colleges and Universities. Current students information is automatically uploaded on a regular basis.
Follow the links below, under **Ordering a Transcript for Application to College & University Programs** if you are a past graduate.
Here are the steps:
Click here to fill out form
Fill out the form and send it along with your payment, a copy of photo identification, and the address where the information is to be sent. These documents can be emailed to erindistrict.hs@ugdsb.on.ca with the subject of "Attention Guidance" and payment made as explained below. If we are sending it to a college or university on your behalf, please be sure to include your student ID number on the form in the appropriate section.
In our school board, the schools process transcript requests at a cost of $20.00 for the first transcript and $5.00 for each additional transcript required. Your transcript will not be sent out until payment has been received. Payment methods are cash, cheque, money order, or through School Cash Online.
The Ontario Student Transcript (OST) is an official record of a student’s academic achievement at the secondary school level in the Province of Ontario. Transcripts are required for post-secondary institutions and may be required for many other reasons. This transcript will show your courses, final marks and proof of your O.S.S.D. achievement, Community Involvement Hours completed, OEN number, specialized programs (if applicable), amongst other information. The Ontario Student Transcript (OST) is completed at the school and can be completed within 1-2 days upon the request received.
The Ontario Secondary School Diploma is is the province's official high school diploma. To earn a high school diploma, you need to earn 30 secondary school credits. This request takes approximately 2-3 weeks to complete, as the diploma is provided by the Ministry of Education.
When setting up your account, do not input a student number and be sure to choose Erin DHS as the school.
If you opt to pay online, please advise when this has been done so that we may verify the payment.
Transcript are mailed out as soon as the payment has been received and a verification email is sent as well to advise you that it has been sent. We can send the transcripts to where ever you need it sent to.
**Ordering a Transcript for Application to College & University Programs**
If you are a student who has retired from Wellington, Dufferin or Upper Grand schools applying to college and university programs, you can arrange and pay to forward your transcript with an electronic process by following the appropriate link below:
For the application to college, please access http://ontariocolleges.ca/
For the application to university, please access http://www.ouac.on.ca/
Special notes: Your transcript fee will be added to your application fee and will be processed by credit card. You will not have an OEN (Ontario Education Number) if you left school prior to 2002. Enter zeroes in the OEN section if you do not have or cannot determine your OEN.
As a school, we complete all this electronically for you as a convenience, but be aware that there is always a risk when doing things online. We do not recommend transferring information over the internet. This to protect your privacy. If you proceeded this way, it would be your decision to provide and accept personal information with the risk. Please contact us to let us know your plans and your follow up of payment.
For easy reference, the shortcut to the Board’s web page is here: http://www.ugdsb.ca/board/transcripts/
If you have any other questions, please contact the Erin DHS - Guidance Department at: (519) 833-9665 Ext. 306.