Club financials

This document explains procedures for spending and depositing funds in club accounts, including reimbursement requests, fundraising procedures, and sample documents such as club budgets and meeting minutes.

Use this form any time you need to make a payment with club funds (whether it is a payment directly to a vendor or business, or a request to reimburse someone who paid for something for your club).

Use this form any time you need to deposit money into your club's account.

Complete the above paper application, or this electronic application for approval of a fundraiser at least 7 days before holding the fundraiser. Fundraisers must be approved by the 4-H Office

This is the state 4-H document that provides additional guidelines and tips for handling 4-H funds.

Monthly Club Ledger: The monthly ledger should be filled out by the treasurer with the guidance of club leaders. A monthly ledger should be turned into the 4-H office as a part of the Treasurer's Officer Book. There is a ledger in the Treasurer's record book, but it may be helpful to track your finances using this spreadsheet instead.

Ledgers are a great way to internally keep track of club funds and give the treasurer responsibility!

If a family is paying their 4-H membership fees via check, or if the club is using their club funds to pay membership fees for their members, this form must be submitted with the check for membership fees to the State 4-H Office. 

Please remember if a club is paying their member's membership fees, that is considered a club expense, and the club must vote on that expense. See the "Financial Guidelines For Clubs" above. 

Is your club offering scholarships to members to attend a 4-H event or camp? Complete this form to have club funds used for the scholarship.