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The Management of Secondary Student Chromebooks takes a great deal of planning and library media specialist effort. Procedures vary from school to school.
The Management of Secondary Student Chromebooks takes a great deal of planning and library media specialist effort. Procedures vary from school to school.
Chromebooks are received, barcoded, hooked to the TPS Wireless Network, enrolled in our Google management system, and engraved in the Media Services central office. At this time they are assigned to specific schools and the item information is entered in the TPS Destiny Library Manager. Chromebook records can be found by patron, serial number, or fixed asset number (barcode). After issuance to students, the chromebooks and the chromebook records are transferred to and from schools, based on the enrollment of the students.
The secondary library media specialists, the secondary principals, and IT personnel work together to coordinate procedures. Individual buildings also plan handling of devices. Library Media Specialists track check outs and repairs (records in Destiny). Administrators determine any financial charges incurred by students (records in PowerSchool). Below are some of the general information and recommendations for handling chromebooks.
Student access to chromebooks is as essential as their access to textbooks and other education resources.
Student access to chromebooks is as essential as their access to textbooks and other education resources.
At the time of "Registration", parents/guardians agree to the terms and conditions that regulate the use of chromebooks by students. Here is a copy of the Acceptable Use Policy for Students. Here is a copy of the One to One Responsibility Agreement.
At the time of "Registration", parents/guardians agree to the terms and conditions that regulate the use of chromebooks by students. Here is a copy of the Acceptable Use Policy for Students. Here is a copy of the One to One Responsibility Agreement.
Checking out chromebooks.
Checking out chromebooks.
For temporary check out of chromebooks, iPads, and other devices when there is no access to the online Destiny Library/Resource manager use a temporary checkout log like this one.
Chromebooks do not transfer to Avondale Academy or Credit Recovery
Problems with this procedure include school personnel not sending students to the library media center and delays in getting students re-enrolled in Tyler SIS.
Chromebook Repair
Chromebook Repair
At each school, the repair/questions start with the library media specialist. If he/she can’t fix the problem then a “Tech Ticket” is written up and the chromebook goes to the "CCU" for repair. CCUs at the high schools are staffed most of the time. The middle schools share 2 IT ServiceTechnicians.
Repairs made by the IT Service Technicians are noted on the "Tech Ticket" and the device record in Destiny and the "Tech Ticket" and any additional necessary information is forwarded to the office. Here is an example of a repair note in Destiny. Building Administrators make decisions about charges made to student accounts for damage and repairs and inform parents/guardians.
The repaired chromebooks are returned to the library media specialist to return to the student.
Lost and Found Chromebook Records
Lost and Found Chromebook Records
For chromebooks which were being used by students and are reported "lost": Destiny Records for lost Lenovo Chromebooks
For chromebooks which just quit working and need to be "Deprovisioned/Discarded" : Contact Terri Hearrell via this procedure.
For chromebooks which were "lost" and "found" at the same school, mark them found in Destiny and notify the building administration and whoever handles fees in Tyler SIS, that the chromebook has been returned.
For chromebooks that were "lost" at one building and "found" in another, return the chromebook via the TPS Pony mail to the original building's media specialist WITH a note about who turned it in and where.
If the chromebook is marked lost in Destiny by a specific student, and that student is now at your school, notify the building administration and whoever handles fees in Tyler SIS that the chromebook has been returned.
If the chromebook is marked lost in Destiny by a specific student, and that student is at another school, then your responsibility is concluded.
For chromebooks which are returned to your media center, check in the chromebook, noting who it was checked out to and report it's return to the business office if the student no longer goes to your school. If the student goes to your school, notify your administration and whoever in your building handles fees in Tyler SIS.
End of Year Check
End of Year Check
Individual schools have developed a variety of ways to complete this activity. This needs to be done at the end of each school year. Here are a couple of examples: Robinson's Year End Check, Jardine Middle School's Year End Chromebook Check Form,
Replacing the old ASUS chromebooks with Lenovo chromebooks has taken 3 years. Topeka High's chromebooks were replaced at the beginning of the 2017-2018 school year with Lenovo Yoga 11e's . All other secondary chromebooks were replaced at the beginning of the 2018-2019 school year with Lenovo N23 Yoga's. In 2020 the Middle School chromebooks were replaced with Lenovo 100e's and the Lenovo N23 Yoga's were transferred to Topeka High, replacing the Lenovo 11e's. the Lenovo 11e's are being used at Avondale Academy.
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