Forms

1. Record of Intending to Move-into/Change Tohoku University Faculty/Staff Housing
   (宿舎入転居希望調書)

   • Purpose : To request moving into or change of housing.

   • Submission Deadline : One month before desired move-in / change date.

   • Place of Submission : Administration office of your department

   • Submission Method: e-mail

2. Application to Rent Faculty/Staff Housing and Parking Space
   (宿舎及び自動車保管場所貸与申請書)

   • Purpose : To apply for renting the housing and parking space after being chosen as a candidate tenant.

   • Submission Deadline : Five days before desired move-in date.

   • Place of Submission : Administration office of your department

   • Submission Method: e-mail

3. Application for Postponement of the Deadline of Moving into Housing
   (宿舎入居期限延期申請書)

   • Purpose : To apply to postpone the move-in deadline when the tenant is not able to move into the housing within ten days from the date specified by the University due to illness or an accident.

* Documents which prove the fact must be attached.

3. • Submission Deadline : By the date of permitted use listed on the "Approval for Renting Faculty/Staff Housing and Parking Space" (宿舎及び自動車保管場所貸与承認書) form.

   • Place of Submission : Administration office of your department

   • Submission Method: e-mail

4. Notification of Vacating Housing
   (宿舎明渡届)

   • Purpose : To notify vacation of housing.

   • Submission Deadline : The last day of the month prior to the month of the vacation date.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

5. Application for Postponement of the Deadline of Vacating Housing
   (宿舎明渡猶予申請書)

   • Purpose : To apply to postpone the vacation deadline when the tenant is unable to move out within 20 days of the vacation date. Valid reason required for approval. 

   • Submission Deadline : Ten days before date of vacation.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

6. Application for the Mitigation of Damages Payable in Relation to Housing
   (宿舎損害賠償金軽減申請書)

   • Purpose : To apply to reduce the amount of restitution due for the use of the housing over the postponed vacation deadline.

   • Submission Deadline : One month before the postponed vacation deadline.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

7. Notification of Change in Information Provided in the Application to Rent Housing
   (貸与申請書記載事項変更届出書)

   • Purpose : To notify of changes in information such as: persons living in the housing, designated parking space number, car model, license plate number, car owner / user, etc., provided in the Application to Rent Faculty/Staff Housing and Parking Space (宿舎及び自動車保管場所貸与申請書) form.

   • Submission Deadline : Within ten days after change occurs.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

8. Application for Alteration on Housing
   (宿舎模様替等申請書)

   • Purpose : To apply for permission to make alterations to the housing unit.

   • Submission Deadline : Ten days before the scheduled work date.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

9. Request for Housing Repair
   (宿舎修繕要望書)

   • Purpose : To request repair of the housing.

   • Submission Deadline : When necessary.

   • Place of Submission : Asset Management Section

   • Submission Method: e-mail

10. Notification of Long-term Absence from Housing
    (宿舎長期不在届出書)

    • Purpose : In case the tenant will be away from the housing for an extended period, generally one month to a year, due to overseas business trips, visiting home country, etc.

    • Submission Deadline : Ten days before the period of absence begins.

    • Place of Submission : Asset Management Section

    • Submission Method: e-mail

11. Report on Damage/Defiling of Housing
    (宿舎の損傷又は汚損の確認・申出書)

    • Purpose : To report damage to the housing if the tenant finds damage upon moving in.

    • Submission Deadline : Within two weeks from the move-in date.

    • Place of Submission : Asset Management Section

    • Submission Method: e-mail

12. Proof of Parking Space Certificate
    (保管場所使用承諾証明書(車庫証明))

    • Purpose : To acquire proof of parking space due to changing address, buying a new car, etc. [Example＆Notice]

    • Submission Deadline : When necessary.

    • Place of Submission : Asset Management Section

    • Submission Method: e-mail

* All the personal information acquired through the above procedures will be used only for the purpose of housing management, except for cases where using personal information is required by law or for protection of tenants' lives and/or property.