Parent-Teacher Communication

In the interest of objectivity, we request students, parents, and the teacher community to maintain a degree of professional distance. 

For parent-teacher communication, please make use of any of the following processes:

 (a) The official school email address of the teacher(s) in question   

 (b) Type the message on what’s app group created  

 (c) On Edmodo

If a parent-teacher meeting is required, it can be arranged on Zoom with prior intimation on any working day, between 2:00 pm and 4:00 pm. Please send a note/email regarding this earlier so that the teachers can plan their schedules accordingly. If the matter is urgent, at the earliest we will arrange the meeting. Parents or guardians wishing to meet the Leader can do so with a prior appointment or may write to sanjay.dutia@tges.org

 Tips for parents to smoothen the process of online learning for their children:

*Limit distractions: It is important to keep your child’s attention focused on their classes. A ‘digital quarantine’ might be necessary for this. Limit their use of devices as much as you can or until they complete all their schoolwork. 

*Make a learning space: Just like you have a designated space where you work, create a similar space for your kids. Make sure the place is quiet and comfortable for your child to be productive. This way they will be strictly devoted to learning.

*Give them breaks: Routines are most important even when your child is being schooled from home. It is a good idea to replicate the same routine they follow at school. Set up alarms that mark the end of a class and give them a break or recess at the same time they would get at school. This will help to keep them on schedule.

*Allow them to interact with friends: Your children have a lot of social interactions at school that they are missing due to the lockdown. Allow your kids to connect with their friends online through video chats or messaging. You can also set up a video call with other parents. Video chatting is a good way to connect with people along with staying safe during the pandemic.

*Limit screen time: Your children already have a lot of screen exposure and it is likely that they will look for some more when they take breaks. It is important that you restrict their screen time during this time. Try mixing in old-school teaching techniques. You can have a hard copy of worksheets that your child can solve, and schools can help in providing them. You should encourage reading paper books more than online especially during a time like this.

*Keep in touch with fellow parents: Each parent is going through a different experience handling their children during the pandemic. It might be helpful what tips are working for you and what are not with other parents who are going through the same.

Don't let children treat it like a vacation: Remind your child that their education comes first. It may seem like a vacation to them and they may not seem motivated enough to study. Keep reminding them that important things like classes, tests and their grades should not be affected just because they are at home or because classes have moved online.

Following skills will be developed in your child with online learning:

*Good Time Management: Your child needs to be online at the right time.

*Effective Communication: Your child asks for help, makes contact with other students and the teacher and describes any      *problems she/he has with learning materials.

*Independent Study Habit: Your child maintains the self-discipline to stick to a schedule.

*Self-Motivation: Your child will maintain focus on the work set.

*Adaptability: Your child accepts the temporary change and adapts their approach.

Effective Parent-Teacher Participation:

*Parents are vital partners in education. They influence their children’s attitudes about learning, and support learning at home. They are a vital link between home and school. And when they become involved in the life of the school, they make our schools better places to learn, grow and thrive.

*Share Information: Parents will share information about their child with Advisor. The said information will help us know your child & can understand the child's specific learning style & other needs. 

*TGES calendar: TGES calendar will guide students & parents’ to plan family timing.

Curriculum Guidelines: Teachers will share curriculum guidelines with parents. This will guide parents to set goals for their children.

*Acknowledgement: Parents are requested to respond to notes/messages/circulars/any other school document(s) within the specified time.

*Respect school policy: Share your respect for the school policy. Differences can be resolved between school & parents through Parents-Teacher Meet.

Parents - Teachers Communication Process:

Zoom Meet: At regular intervals, we will conduct Parents-Teacher Meet through Zoom. This will guide us for further planning of students. Messages will be forwarded on what’s app & Edmodo. Time table & assignments will be posted on Edmodo. 

Attendance & Leave Policy:

*Online session attendance will be marked including prayers, advisory & regular slots.

Students need to be in school uniform while attending Zoom sessions. Otherwise, he/she will be removed from the session and marked absent.

*Student's attendance record will be reflected in his/her progress report. It will carry the information about how many ‘Authorized Leaves’ and ‘Unauthorized Leaves’ the child has taken during the year.

*No leave will be allied for attending functions or tours.

*Sick leave will be granted as per need, on presenting a medical certificate.

*All requirements of leave should be applied for in advance, except in the case of a medical emergency.

*Any leave that is not taken in advance will be marked as ‘Unauthorized leave’

*During the Blackout Days presence is mandatory, hence, leave won’t be granted. Absence during a Blackout Period for one day will count as an absence for 5 days, i.e. 5 days absence on the Report Card for each day of absence during the Blackout period. This period will be marked as ‘Unauthorized Leave’. 

*In case of not attending all slots of the day, students will be marked absent. If the reason for missing any online session is genuine like power failure or internet connection issue then the Advisor will justify the leave. When the student attends classes on campus & he/she will be marked absent. if he/she is leaving after the 2nd slot then half-day leave would be marked.

*In case of moderate illness during school hours, parents will be informed. In case of medical emergencies, the child will be taken to the nearest hospital.

*Parents must inform the advisor through email in regards to the details of any medicine that their child needs to take regularly or if she/he is allergic to any drug. Advisors will provide their email ID

*Students suffering from contagious diseases should not be sent to school, till the mandatory period of quarantine is over. 

Code of Conduct

*We expect students to maintain respect and decorum in their speech and conduct while interacting with teachers, peers and support staff.

*While attending Zoom session, students should be in school uniform, speakers should be on mute & video should be on. If any distraction is created he/she will be removed from the session.

*Verbal or physical abuse and bullying are strictly prohibited. Students indulging in this may be suspended.

*If failing to follow the school code of conduct, students will be given one disciplinary warning, an Incident Report will be filed and parents would be intimated. Further failures will result in strict disciplinary action.

 Zoom Meeting Etiquette for students

*Have Materials Ready. Be ready for your Zoom meeting. …

*Please show up on time at the scheduled time

*Find a quiet place free from distractions (siblings, pets, parents, television, mobile)

*Maintain RESPECT in speaking, appearance and interaction.

*Be sure to mute your microphone when joining Zoom Meet.

*Please click the “Raise hand” button if you would like to contribute.

*Use headphones.

*Wait for Your Turn. ...

*Stay in One Spot during the Zoom. …

*Video needs to remain ON to promote focus. Eye contact should be maintained.

*Don't Use A Fun Background. ...

*Refrain from chewing gum, editing or drinking in front of the camera.

*Make sure you click “Leave Meeting” at the completion of your session.

Uniform

*Dress Code: Students to attend school in the prescribed uniform, clean and ironed.  White/Grey/Black plain socks and durable, simple sports shoes. 

*Nails to be trimmed and unpainted.

*Hair: Hair to be cut simply, kept off the face and properly combed. Colouring hair is not permitted. For girls, if hair is longer than shoulder length, it is to be neatly plaited or held up in a ponytail. If hair is elbow length or longer then it has to be neatly plaited. 

*Only black hairpins, bands, bow, ribbons are permitted. For boys, hair has to be trimmed and cut regularly. A simple haircut is enough. No fancy haircut /style is permitted. 

*Accessories: Students are discouraged from wearing any jewelry, valuable or otherwise, apart from small ear-studs for girls. Make-up of any sort, strong deodorant sprays and wristwatches are also not allowed.

Electronics

Students are not permitted to bring any electronic gadget to school, apart from iPads / tablets /laptops and calculators for older grades.

Students are expected to be responsible for safe usage and custody of their gadgets. 

Worksheets and Stationery

*The school will provide papers, reading material (pdf) and notebooks. In case the child loses a book, parents will have to 

bear the cost of replacement.

*Please set up a filing system at home for all worksheets and circulars sent from school. Encourage your child to be orderly in filing records and documents.

*Students should bring basic writing implements with them – sharpened HB pencils, an eraser, a sharpener, ballpoint pens 

and Geometry set. [Grade-wise applicable]. 

*We discourage the use of lead-refill pencils since they affect the development of the child’s fine motor skills and handwriting. 

*Please buy simple but not too expensive school supplies like bags, pencil cases and shoes for your child. We hope to make 

the school is an emotionally safe place for ALL our students.

Tuition Policy 

*We discourage our students from taking academic help from outsiders. Our homework and study material are designed to 

help students learn on their own.

*If you feel your child needs additional academic help, please speak to us about it. We will design an IEP [Individualized 

Education Plan] for your child.

*Teachers will guide parents in how to help their child, wherever needed.

Our teachers do not take tuition classes.  

Library

Students may borrow books from the library during the library period scheduled in their timetable or any time once completed 

reading with their respective advisor’s permission. 

In case the book is lost – the book cost would be charged.

Transport

Request for a change of address in transport would be accepted only through the prescribed address change form or an 

email with all relevant details from your registered email id: to the child’s advisor - before 24 hours

In case of a medical emergency only the parents may call to the leader on 9924075887 or email sanjay.dutia@tges.org with

the complete details of your child’s (full name, grade, section) along with the parent's full name and the details of the request

In case someone else other than the parents is coming to pick up the child from any point, we would require that person’s

photo, Aadhar number and phone number sent to us from your registered email id or phone number to the advisor or the

transport in charge. ·        

Please note that all address change (temporary or permanent) requests will take 24 hours to get into action. Parents will be

informed once the address is changed.        

Assignment submissions: (On-Campus   & Off-campus)

On-Campus Process: Students’ will submit the assignments during the stipulated time. They may get an extension of time

based on their concrete reason. If students fail to submit the assignment then they may be asked to do stay back to

complete the task. Presentation of assignment should be appropriate otherwise students may have to redraft the assignment. 

Off-Campus (Study from Home): Students will share their assignments through shared documents & Edmodo. Students’ school

Gmail accounts will be shared. If students need an extension of time for a specific assignment then he/she may have to request

the said subject teacher with valid reason. Final results will reflect the regularity of assignment submission. 

SPEO (Speak in English Only)

*All students are expected to always communicate in English while on school premises and while commuting in the school

transport. 

*Students are expected to communicate in the respective language of the course being taught i.e. Hindi & Gujarati only during

these language classes. 

*In case students fail to adhere to this rule, infractions would be marked in the disciplinary chart. Same will be reflected in the

child's Final results.