Embedded Files
The sharing of Google Meeting links on the Digital Learning plans may present privacy issues because anyone can access. Google Meet access invite requests from non-DoDEA Google accounts can now ONLY be approved by the Google Meet owner.
The meeting time and the procedure for the student to access the link (URL) to the meeting should be explained on the Digital Learning Plan (DLP).
Here are some options for keeping that link from the general public:
- Use the perpetual Google Meet creation process below to create a URL that only provides access to DoDEA Google Account members.
- Put the Google Meet link in Google Classroom
- Put the Link in Schoology for Your Students
- Put the link in SeeSaw
- Put the link on a Google Doc or Sheet that has rights for ‘Anyone at Department of Defense Education… ” or is shared specifically with the students of the teacher. Link to this document/sheet on the DLP
- Adjust the sharing settings in the Google Calendar that contains the Google Meet Event, choose the sharing setting of ‘Make available for Department of Defense Education Activity’ or share specifically with the students. Place a link to the restricted access calendar on the DLP
Named Google Meet --
- The URL changes after each time but teachers and students can enter the same meeting by using the name of the Google Meet (not the URL)
- The problem is that whoever enters the 'named' Google meet first, will have the rights to remove and mute people (similar to a Google Classroom Google Meet).
Unnamed Google Meet -- (just starting a Google meet without putting in a name for it) --
- The URL stays the same -- use this method if you want to share the URL with students and others
- The creator of this type of Google Meet retains the ability to remove & mute people regardless of who enters the meeting.
Google Calendar Event with a Google Meet --
- URL stays the same
- The owner of the calendar event retains the rights to remove and mute people regardless of who enters the meeting first.
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