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Monday, September 23
& TUESDAY, SEPTEMBER 24
Monday, September 23
& TUESDAY, SEPTEMBER 24
After receiving your registration number and timeslot, all eligible students are invited to take part in the Lottery Drawings the following Monday (seniors) and Tuesday (juniors, sophomores, and first years), where participating students will have a chance officially to enroll in the course or waitlist of their choice.
Monday Lottery
Monday Lottery
On Monday, Sep. 23, Seniors have the first opportunity to enroll in their preferred Travel courses, attending the Travel Lottery session from 10:00-12:30 pm on Zoom.
Tuesday Lottery
Tuesday Lottery
On the morning of Tuesday, Sep. 24, juniors, sophomores, and first-year students will be sent an email with the latest enrollment information for each Travel class.
The rest of the day is divided into three periods for course selections:
10:00-11:30 am (Juniors)
2:00-3:00 pm (Sophomores)
4:00-5:00 pm (First years)
Monday morning deadlines
Monday morning deadlines
8:00 AM
8:00 AM
Deadline to change course rankings
Deadline to change course rankings
From the courses in which you are eligible to enroll, you will be provided a sorted list based on the initial rankings you provided on the Travel Lottery Form.
The order of the courses on this list will be used in the Lottery Drawings on Monday and Tuesday to indicate your default preference for enrollment if you, or your proxy, are not in attendance when your lottery number is called.
You can update your course rankings by emailing janterm@stmarys-ca.edu.
Deadline to opt out
Deadline to opt out
After submitting the Travel Lottery Form, you can opt out of the Travel Lottery and Registration process at any time before the deadline. Simply fill out the Lottery Opt-out form to stop receiving Jan Term Travel reminders and notifications and to remove your name from the 2025 Lottery. Otherwise, after 8:00 am on Monday, you are committed to participating in the Travel Lottery and are responsible for paying the remaining course fee if enrolled.
Lottery Drawings
Lottery Drawings
your time
your time
In the Lottery confirmation email on Friday, you receive a registration number and a time.
On your Lottery Day, you and other students in your class gather in a Zoom room upon arrival to wait for your registration number to be called. Each registration number will be drawn in order, and when your number is drawn, you will enter a Zoom Breakout room to make your selection.
Participation
Participation
Once you enter the Zoom Breakout room for course selection, you have 30 seconds to select a course or to waitlist for a course from your list of eligible courses. If the roster for one or more courses is not full, you can choose one of these courses in which to enroll. Alternatively, you can also choose one of these courses to be placed on its waitlist.
You are also able to see the current seats taken, total seats, and waitlist size for each course to help inform your decision (see the interface example pictured above).
If you do not provide a response within the 30-second window, you will be either enrolled in the first available course on your list or, if no seats are available for any of your eligible courses, placed on the waitlist of your first-choice course.
PLEASE NOTE: You can either be enrolled in a maximum of one eligible course or be placed on the waitlist of no more than one eligible course, but you cannot be on a waitlist and a roster at the same time.
Attendance Policy
Attendance Policy
If you are absent from the Lottery Drawing when your number is called, you can either:
Appoint a proxy who will choose your course/waitlist selection on your behalf.
Proxies may only select from your list of eligible courses.
The decision of the proxy stands, or will stand in for the decision of the student (you). No exceptions.
Proxies must identify themselves at the time of registration. This will include full name, email address, and relation to the student. Students using proxies do not need to notify the Jan Term Office of this decision in advance.
While proxies are allowed, they are not recommended.
Preemptively accept the default results of the Lottery, which can be that you are either:
Automatically enrolled in your top-ranked course with available seats
Automatically waitlisted for your top-ranked course if no seats are available for any of your eligible courses
Waitlist Selections & Lottery Day Conclusion
Waitlist Selections & Lottery Day Conclusion
After all registration numbers in your class have been drawn and all students have made their selections, Travel instructors will have a chance to review their rosters. If their roster is full, an instructor can make waitlist selections as needed for gender-balancing for the purpose of rooming.
All Lottery participants will be notified of their enrollment status subsequently.
Waitlist via Class Standing
Waitlist via Class Standing
After all students in a class have had an opportunity to register via the lottery, waitlisted students will have another chance to enroll in a different course in which there is room and for which they have approval, and before the next "class of students" starts their registration process.
Waitlisted students for whom this option is relevant will receive an email from the Jan Term Office shortly after live registration for their class has concluded with instructions on how to do so. At the conclusion of the day, the Registrar’s Office will officially enroll students in their courses through GaelXpress.
Pre-registration
Pre-registration
Learn about the key deadlines and initial requirements to partake in the Jan Term Travel Lottery
Post-registration
Post-registration
Browse the final steps that all enrolled students must complete by the indicated deadlines in order to travel.
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