Stella Maris Schools Web Site
Privacy Notice

This privacy notice describes how Stella Maris Schools collects and uses personal data about you through this web site (@ www.stellamaris.edu.my); as well as how we use, store, transfer, and protect this personal data; and your rights in relation to this personal data. This notice applies specifically to Stella Maris Schools, where their campuses are located at the following addresses with also the contact telephone numbers as noted.

• Stella Maris Ampang (Primary School)
  Km 8.8, Jalan Lingkaran Tengah 2
  Taman Hill View
  68000 Ampang Jaya
  Selangor Darul Ehsan
  Malaysia
  
  Telephone:  +603 4257 2853  /  +603 4260 3581 

• Stella Maris Pudu (Secondary School)
  Jalan Robertson
  Off Jalan Pudu
  50150 Kuala Lumpur
  Malaysia
  
  Telephone:  +603 2141 1419

• Stella Maris Damansara (International School)
  7 Lorong Setiabistari  2
  Medan  Damansara
  50490 Kuala Lumpur
  Malaysia
  
  Telephone:  +603 2083 0025

This privacy notice applies to all personal data we collect about you, including from you directly (e.g., when you contact us by email or request information through our website), data we generate about you in the course of our relationship with you, and data we collect about you from other sources, including valid external sources, such as public databases (where permitted by law).

This notice will inform you of:

1. Personal data we collect and use

2. How we use your personal data and the basis on which we use it

3. Who has access to your personal data

4. How your personal data is protected and stored

5. How to exercise your rights

6. How to contact us

7. Changes to the privacy notice

1. Personal data we collect and use

We collect and use certain personal data about you. Personal data is information about you through which you can be identified (including where you can be identified by combining the information with other information).

Note that we may be required by law to collect certain personal data about you, or as a consequence of any contractual relationship we have with you. Failure to provide this information may prevent or delay the fulfillment of our obligations to you. We will inform you at the time your personal data is collected whether certain data is compulsory and the consequences of the failure to provide such personal data.

1.1   Personal data we collect directly from you

We collect some personal data directly from you. Personal data that is collected directly from you includes the following:

1. Personal details, such as your name(s), date of birth, and place of birth;

2. Contact details, such as your phone number, personal email address, and mailing address; and

3. Communications, such as when you participate in the school events as informed, or contact us with a question, comment, or request.

1.2   Personal data generated by us

In addition, the following categories of personal data about you may be generated by Stella Maris Schools in the context of your use of the services associated with the Stella Maris Schools Web Site.

1. Records of our interactions with you; and

2. Internal notes, including notes about your inquiry into our services.

1.3  Personal data we obtain from other sources

Stella Maris Schools may also obtain the following categories of personal data about you from third parties:

1. Personal details, such as name, date of birth;

2. Contact details, phone number, personal email address, and mailing address; and

3. Information about your current interests and preferences, in particular interests in ensuring your selection of a school.

2.   How we use your personal data and the basis on which we use it

We use your personal data for the following purposes:

• Providing the assistance that you request for - we access your personal data to provide the assistance you have requested for through the enquiry forms that are provided in the web site.

• Communicating with you - subject to your enquiry and/or request for our assistance, we use your personal data when we communicate with you. It is in our legitimate interests that we are able to provide you with appropriate responses and provide you with notices concerning our school's related services.

• Complying with legal obligations. We will use your personal data to comply with legal obligations to which we are subject, including to defend your and our rights in legal proceedings and to cooperate with regulators, law enforcement, and governmental or other competent bodies. This processing is necessary to comply with legal obligations and to serve our legitimate interests in complying with the laws to which we are subject.

• For purposes of program planning and development. This use is necessary to serve our legitimate interests in the efficient management and administration of our academic programs and extracurricular activities.

• Keeping our records accurate and up-to-date. This processing is necessary to comply with legal obligations and to serve our legitimate interests in efficient management and administration.

3.   Who has access to your personal data

We treat your personal data with care and confidentiality. Your personal data will be available for the purposes mentioned above and only to employees on a need to know basis and to the extent reasonably necessary to perform their functions. 

We may share your personal data with law enforcement agencies, courts, regulators, government authorities, or other third parties. We may share your personal data with these parties where we believe this is necessary to comply with a legal or regulatory obligation, or otherwise to protect our rights or the rights of any third party.

4.   How your personal data is protected and stored

We implement physical, technical, and organizational measures designed to safeguard the personal data we keep in our records. These measures are aimed at ensuring the ongoing integrity and confidentiality of personal data.

We will retain your personal data for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your personal data for a period of time that enables us to:

• Maintain academic records;

• Comply with record retention requirements under applicable law;

• Defend or bring any existing or potential legal claims; and

• Resolve or otherwise address any complaints or queries relating to our programs.

5.  How to exercise your rights

You have certain rights regarding your personal data. You have the right to access personal data Stella Maris Schools hold, and in some situations you have the right to have that personal data corrected or updated, erased, restricted, or delivered to you or a third party in a usable electronic format. You may also object to how Stella Maris Schools uses your personal data if the legal basis for the use of that information is our legitimate interest.

Where we are using your personal data on the basis of your consent, you have the right to withdraw that consent at any time. You also have the right to register a complaint to the applicable supervisory data protection authority.

6.  How to contact us

If you have questions or concerns regarding the way in which your personal data has been used, please contact us at:

<e-mail address to be confirmed with YTDV>

or:

(Address to be confirmed with YTDV)

We are committed to working with you to obtain a fair resolution of any complaint or concern about your privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to the applicable supervisory data protection authority:

7.  Changes to the privacy notice

You may request a copy of this privacy notice from us using the contact details set out above. We may modify or update this privacy notice from time to time.

Where changes to this privacy notice will have a fundamental impact on the nature of the processing or otherwise have a substantial impact on you, we will notify you of the changes and give you sufficient advance notice so that you have the opportunity to exercise your rights (for example, to object to the collection and use).