ROW Plan Review (ROWPR)

Background

The Right of Way Plan Review (ROWPR) Record ensures that ROWPR meeting documentation is stored in a central location. Users document ROW plans that are sufficiently complete and in accordance with CDOT's ROW Plans Review Guidelines. Any significant design change to the project necessitates holding a ROWPR meeting and documenting that plans are complete and meet design guidelines. 

Access: This record is located in the Records module of PMWeb.

Related Pages: ROW Certification, ROW Preliminary Survey Scope, ROW Tracking.

Job Aids

The following job aids and reference guides are relevant to ROW Plan Review records:

• Create a ROW Plan Review (ROWPR) record

To request additional training or documentation, please submit a Help Request in PMWeb. 

Attendance

In the Attendance tab, users can designate who attended the ROWPR meeting. In the Attendance table, there are two options for entering a name: 

1. Via a dropdown menu in the "Contact" column.

2. Via free text in the "Contact External" column. 

Users only need to leverage one of these fields.

Report Guidance

The ROWPR report in "BI Reporting" summarizes the content of the ROWPR record. The report contains a field called "ROWPR Date" that auto populates once the ROWPR record is approved.

Workflow Guidance

Once the submitter submits the record to workflow, it goes to whoever is assigned to the Survey (Coordinator) role in the Project record. 

If the submitter is also the user assigned to the Survey Coordinator role, they have several potential actions. The most common actions are: 

• Approve the record

OR

• Solicit input from others via Team Input, then approve the record

For more information on Team Input and Workflow for this record, please reference the Create a ROWPR record job aid.

Integration and Trigger Guidance

The ROWPR record integrates with or triggers to/from the following:

• In the ROWPR record details header section, PMWeb pulls in the Planned Ad Date, FIR Date, and FOR Date fields based on the project's Schedule record milestone dates. 

  • Note: All date fields are planned dates, not actual dates.

• The "Env Clearance Date” field will pull in the approval date from from the NEPA record.

• The "Class of Action" field will pull in from the NEPA record.

FAQs

Why does my ROWPR record show schedule dates in the year 2050?

The ROWPR record automatically pulls in data from the project's Schedule record. If the dates look off, please contact whoever maintains the project schedule. If the dates show as 2050, it is likely that the Project Manager for the project did not enter a date for that particular milestone. 

What do I do in PMWeb if I need to hold a second ROWPR meeting?

If a second ROWPR Meeting is required, the Survey Coordinator would use the copy feature. The new report would then only "print" the updated data, attendance list of the second meeting, and the notes from the second meeting. Attendance and notes from the first meeting will not appear in the new report.