Data Management Area Clips

Land managers and land management agencies, local government municipalities, utility companies, and similar organizations are the intended recipients of this data clip subscription service. The recipient should meet or exceed the Secretary of the Interior’s (SOI) Standards for Archaeology or be a designated Cultural Resource Data Manager at their agency/institution. Contractors should rely on their land managing agency directly for this information.

For those who do not have an SOI-qualified individual or designated Cultural Resource Data Manager to receive confidential data, a modified cut of the data can be made to capture only architectural (unrestricted) data. Please contact the Director of Information Management (erin.bornemann@state.co.us) directly if you have any questions regarding necessary qualifications for receipt of confidential GIS data.

Prior to submitting a DMA request, please have the following documentation available to submit as part of this request:

1. A valid MoveIT account.

2. Curriculum vitae (CV) demonstrating qualifications for receipt of confidential data (unless one is already on file with OAHP).

3. Shapefile of Data Management Area (unbuffered).

Requestors are required to submit an up-to-date and unbuffered shapefile of their Data Management Area (DMA) along with their initial request for this service. A 1/16 mile buffer from the DMA boundary will be applied by our office.

An updated shapefile of the unbuffered DMA must be submitted to OAHP staff by the requestor for any subsequent data updates (if applicable). If there is any change to the DMA boundaries for a scheduled update, please alert OAHP staff when providing the updated shapefile for the next deliverable.

Deliverables can include sites and/or survey/project shapes, as noted on the request form, and will be disseminated as a geodatabase via MoveIT (please see following section for more information about MoveIT). 

• • • • • Site deliverables will include the entire site boundary (for sites located within 1/16 mile from the unbuffered DMA boundary).

        • Survey/project deliverables will be clipped to the 1/16 mile buffered management area boundary.

Please note that data provided for this service are limited solely to the fields in the OAHP GIS files. Data from the OAHP relational database will not be appended. For additional resource attribute information or resources not represented in the GIS, a formal file search is required. Click here to see the fields included in our GIS data.

Subscribers have the option to receive a GIS data clip for their Management Area on either an annual schedule (1 full data clip for the subscription area) or twice yearly (1 full data clip for the subscription area at start of term and one clip containing any updates 6 months following the initial clip).

Based on when OAHP receives the initial subscription request, the deliverables (and any subsequent data updates) will be prepared and distributed according to the following schedule:

• Requests received July 1 through September 30: Deliverables sent the first week of October

• Requests received October 1 through December 31: Deliverables sent the first week of January

• Requests received January 1 through March 31: Deliverables sent the first week of April

• Requests received April 1 through June 30: Deliverables sent the first week of July

Deliverables will only be transferred through our secure file transfer platform, MoveIT, which is administered by the Governor’s Office of Information Technology (OIT). If you already have an active MoveIT account connected to your current organization, no further action is needed to set one up. If you do not yet have a MoveIT account, please send an email to OAHP (hc_oahp@state.co.us) and provide the following information along with your request:

• • • • • Requestor's first and last name

        • Requestor's agency/organization

        • Agency/organization division, section, or unit (if applicable)

        • Requestor's job title

        • Business address

        • Business phone number

        • Requestor's email address

Please note: 

1. If the DMA request is submitted on/near the end of a given subscription request period (e.g., the end of September, December, March, or June), the requested deliverables may be disseminated after the first week of the month to account for staff processing time.

2. It takes approximately one (1) week from receipt of your completed and signed MoveIT application form to create your account and for OIT to disseminate your MoveIT login credentials.

Fees for this service are billed at the following rate:

• • • • • $100.00 flat fee for staff processing + $0.50 per resource (e.g., site and/or survey).

Your invoice must be paid within 30 days of dissemination. You will not receive your data clip until our office receives your payment.

Quotes for a given Data Management Area are available upon request - you will be prompted in the request form to state whether or not you want to receive a quote. Once a quote is disseminated to the requestor, it remains valid for 30 calendar days. If the requestor would like to move forward with the quote, they need to formally accept the quote in writing and request the service prior to the quote’s expiration. If the requestor does not accept the quote within the 30-day period, they will have to request an updated quote if they are still interested in this service. The standard distribution schedule described in the “Term and Deliverable Schedule” section above still applies with re-issued quotes.

Data updates following the initial annual subscription (if applicable) are not automatic and must be prompted by the requestor, before or after the end of the annual subscription term.

No part of the fee is refundable, unless an error has occurred in calculation of cost.

Please note: The $100.00 staff processing fee will be applied for the initial GIS clip, as well as all subsequent data updates, even if there is no additional data within the DMA for a given update period. No fee waivers will be granted for this service.

Data obtained in a digital format are to remain in the sole possession of the requestor. If digital data are requested for use on a shared system, a signed statement detailing access to that system and security measures present must be provided to OAHP prior to release of the data. OAHP’s Director of Information Management (erin.bornemann@state.co.us) will review the statement and determine the nature and extent of data to be provided.

1. Data provided have been prepared in compliance with OAHP standard quality control measures.  While this does not guarantee accuracy and completeness of the data, it represents a good faith effort to maintain quality and accuracy. 

2. The absence of information concerning cultural resources in a particular area does not necessarily indicate that no such resources exist.  Absence of data may be due to a lack of survey investigations in a particular area and/or incomplete information provided to or processed by our office. 

3. OAHP GIS data have been compiled from various sources: digitizing efforts by OAHP staff, buffered site point locations from automated OAHP data imports, buffered site locations based on Google Earth geolocation of addresses, and site locations provided by federal agencies and contractors. If data are denoted by the acronym 'SFD' or 'PEN' in the VER field of the GIS attribute table, these locations have not been checked for accuracy beyond the county level. 

4. OAHP will make every effort to remove unnecessary duplicates within the data provided. However, some duplicate information may be included as it represents new recordings that OAHP staff has yet to verify.

5. Inaccuracies in the data due to OAHP staff processing shall be corrected when identified, and the corrected data will be provided on or before the next data delivery period, at no additional charge to the subscriber. If information was received from the submitter with poor or unclear spatial representation, these resources may be represented as buffered points or may not be in GIS at all. If GIS inaccuracies exist due to the initial recording of a resource, updated recordings must be submitted to OAHP to be verified prior to the implementation of any modifications into the statewide cultural resources database.

The Data Management Area GIS clip subscription service is not a substitute for a formal file search.

The attribute data provided are limited solely to the fields in the OAHP GIS files. Data from the OAHP relational database will not be appended. For additional resource attribute information or resources not represented in the GIS, a formal file search is required. Click here to see the fields included in our GIS data.