Submission Guidance

The OAHP Submission Portal consists of a simple webform with a file upload interface.  Users can best prepare themselves to navigate the submission process by doing the following before starting a submission:

1. Understand your project submission requirements:

   • 1. • Contact the applicable preservation program with questions in advance of needing to submit.

• The OAHP only receives digital submissions via the OAHP Submission Portal. Hard copy submissions are no longer accepted and should not be submitted under any circumstances.

• Ensure site forms/reports have numbers and files are named according to those numbers (see Requesting Numbers if needed)

• Confirmation of submission via this portal does not, by itself, equate to the start of an official consultation process. 

2. Have your project information ready:

   • 1. • Lead Agency Name (if applicable)

        • Project Reference Name

        • Lead Agency Project Number (if applicable)

        • Previous HC# (for follow up submissions, as applicable)

3. Prepare and gather materials to be uploaded, as applicable:

   • 1. • Cover Letter (mandatory for most submissions)

        • Completed Site Forms (subject to Digital Preparation Guidance)

        • Completed Survey Report (subject to Digital Preparation Guidance)

        • Final GIS (subject to GIS Requirements)

What to Expect

Users will navigate through 4 brief submission pages, plus a review screen during the submission process. Throughout the process, the Portal will collect basic project information, submitter and agency contact information, as well as inventory information regarding the files being uploaded. The actual time needed to complete a submission session will vary depending on the project and the extent of the files being uploaded, but in most cases submissions will take no more than 5-10 minutes to complete.

Users should plan to make one submission for each project they are sending to our office. Unless an agency has been given explicit permission to do otherwise, do not upload multiple projects in one submission session.

For a more in-depth guide, please see our page by page walk through of the Submission Portal.

As of October 1, 2026, project submissions are no longer accepted via the MoveIT platform. Please see the Submission Portal: User Guide section above for details on how to submit your project to OAHP.

We appreciate your interest in adding to the OAHP archive of cultural resource records. Our office has a limited capacity to house and maintain certain types of materials outside the context of a project submission. Below is a list of items we generally do not accept: 

• Partial or incomplete site recordings.

• Unfinished or preliminary reports.

• Field and excavation notes.

• Alternate versions of site recordings (including scanned site forms) that are already on file with our office.

• Published/unpublished articles, books, or manuscripts originating from private collections.

• Blueprints or schematic drawings (unless incorporated into a finalized report).

• Photographic collections.

• Artifact collections.

• Historic documents.

Please contact OAHP via email at hc_oahp@state.co.us before sending donations to our office or if you have questions about where such donations should go.