Form Instructions

The Management Data Form should be completed for each cultural resource recorded during an archaeological survey.  Exceptions to this are isolated find forms and revisit forms, neither of which requires a Management Data Form.  Also complete and attach the appropriate component forms.  Please use continuation pages, labeled with the form name and the site number, when necessary.  See the Colorado Cultural Resource Survey Manual for detailed information concerning many of these categories. 

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more information.

2. Temporary Resource Number:  Fill in any temporary numbers assigned in the field.

3. Attachments:  Check as many as appropriate.  Please note that a site sketch map, a copy of the USGS topo map (not enlarged or reduced) indicating resource location, photographs, and any appropriate component forms are required.

4. Official Determination:  Please do NOT complete - this is for OAHP use only.

I. Identification

5. Resource Name:  Archaeological resource names may be local names, names given by surveyor, or names used in earlier site records or publications. Historic resource names should be the historic name generally associated with the significance of the resource.  Other names by which the resource is known may also be given here.  (See National Register Bulletin 16, How to Complete the National Register Registration Form for information concerning historic names). 

6. Project Name/Number:  Provide the name of the project and/or the contractor's or agency's project number. 

7. Government Involvement:  If the resource is identified in conjunction with a federal, state, or local government project (i.e., government funds or land involved) indicate the type of government involvement and the agency.  Be as specific as possible.  (Example: BLM-San Juan Field Office, not just BLM). 

8. Site Categories:  Check as many as apply. 

9. Owner(s) Name and Address:  Indicate a specific federal, state, county or local agency, or the name and address of a private individual or company.  For example, give the name of the specific forest or BLM field office.  Private ownership information can often be found at city and county tax offices.  If unknown, please put "unknown" in the field. 

10. Boundary Description and Justification:  Describe the physical extent of the resource.  When appropriate, include street names, property lines, and geographic features.  Explain why these boundaries were chosen. 

11. Site/Property Dimensions:  Give the dimensions (in meters) and the orientation of the dimension (E-W, N-S, etc.) for the resource.  Provide the area of the resource in meters.  Dimensions listed here should correspond to scaled area on sketch map.

The area of a site or property with a generally rectangular shape should be calculated by multiplying length x width.  The area of sites or properties with irregular shapes (most prehistoric sites) should be calculated by using the formula for the area of an ellipse: (length x width) x 0.785.

II. Location

12. Legal Location:  Please fill in all blanks with the Principal Meridian, Township (indicate North or South), Range (indicate East or West), Section, and two Quarter Sections. NOTE:  Quarter Sections are listed smallest to largest.  If the area is unsurveyed, leave the Township, Range and Section blank and note that it is unsurveyed.  This information can be derived from the USGS quad map or it may be available from the local tax assessor or planning office.  

13. USGS Quad:  List the Quad name(s). 

14. County:  Identify the county in which the resource is located. 

15. UTM Coordinates:  Indicate which UTM datum was used.  Check to see what datum the lead Federal agency uses.  If the area of the resource is less than 10 acres, only one Universal Transverse Mercator (UTM) reference for a point centered on the site must be completed.  If the resource includes 10 or more acres, the area must be enclosed by at least three UTM point locations listed in sequential clockwise or counter clockwise order.  Letter or number the UTM point locations on the quad map.

Likewise, linear sites or segments, regardless of acreage, should be enclosed by four or more UTM point locations listed in sequential clockwise or counterclockwise order.  Add lines for additional coordinates as necessary. 

16. UTM Source:  Indicate how UTM’s were calculated and if you used a GPS if the data were corrected.  There are four ways to correct GPS data: differentially, wide-area augmentation system, satellite service providers using L-band frequencies, and postprocessing.  If you used one of these ways to correct your data, then check the appropriate box.   

17. Site Elevation (feet): Indicate the elevation of the site in feet.  For large sites, give the range of elevation that the site encompasses. 

18. Address:  For resources in urban or incorporated areas, enter the number, street, and name of the town or city.  Be sure to indicate if the location is a street, avenue, boulevard, etc.  Also indicate if the street is distinguished by North, South, East, or West.  Example:  North 2nd Avenue as opposed to 2nd. 

For resources in rural areas, include the mailing address and vicinity.  Do not enter the P.O. Box number here.  Mention the vicinity for sites in rural areas.  Example: vicinity of Keota, CO. 

Lot, Block, and addition should also be included for buildings/structures recorded in cities or towns.  The information can be obtained from the local planning or assessor's office. 

19. Location/Access:  Describe features in the natural and man-made environment that will enable future investigators to relocate the site.  Whenever possible, note the direction and distance to features such as roads or lakes.  Beginning at a known point, indicate the roads, turns, mileage, trails, gates, and means of transportation (passenger car, 4-wheel drive, hiking, etc.) by which the site can be reached.  Indicate if the site is open or accessible to the public and if it is visible from public roads.

III. Natural Environment/Site Condition 

20. General Environmental Description:  Include both site-specific as well as general geographical setting, including aspect, landforms/topographic features, vegetation, soils, depositional environment, water, slope, and ground visibility.  

Consider including, as appropriate, the nearest water source and the nature of the source.  Example: unnamed intermittent.  Do not include modern man-made sources unless applicable for an historical site.

List vegetation associations/communities surrounding site.  Examples: pinon/juniper, riparian, steppe.  An association is defined as a natural unit of vegetation characterized by a relatively uniform species composition often dominated by particular species.

Common topographic feature(s).  Examples: 

• Mountain:  Mountains are the largest elevated landforms in the landscape.  They exhibit great areal extent with peaks and crests and are named as ranges and mountains on USGS quad sheets.  Mountains are over 1,000 feet in elevation above the surrounding landforms and have been created by volcanic depositions and/or uplift. 

• Hill:  A more or less isolated prominence with a peak or crest, generally less than 1,000 feet in elevation relief and limited in area. 

• Tableland/Mesa:  An elevated landform with a flat or gently undulating top, usually isolated, and bounded on at least one side by a steep cliff or slope. 

• Ridge:  An elevated, relatively narrow landform, often with steep sides and usually sharp-crested. 

• Saddle/Pass:  A flattish ridge connecting the summits of two higher elevations. 

• Alcove/Rockshelter:  A space within or below a natural overhang or a cavity in rock, including caves. 

• Cliff:  A high, steep face of rock (or sometimes earth). 

• Slope:  Any ground whose surface forms an angle with the horizontal plane whose incline is greater than 3 degrees. 

• Ledge:  A narrow, flat surface or shelf that projects from a cliff face or slope. 

• Terrace/Bench:  A relatively flat strip of ground bounded on one side by a steeply descending slope and on the other side by a steeply rising slope. 

• Canyon:  Any steep-walled feature cut by running water into bedrock, the sides of which are comprised of very steep slopes or cliffs rising from its bottom.  Canyons are distinct from gullies, which are cut into unconsolidated alluvium or colluvium. 

• Valley:  Low-lying land bordered by higher ground on at least two sides. 

• Basin:  A depressed area into which the adjacent land drains, and which has no surface outlet. 

• Floodplain:  The strip of relatively flat land adjacent to a river channel, constructed by the river and covered with water when the river overflows. 

• Cutbank:  The steep face that is or has been recently eroding into alluvial or colluvial deposits. 

• Arroyo/Gully:  A term used to describe the cut resulting from the erosional activity of an intermittent drainage in unconsolidated alluvium or colluvium. 

• Playa:  A dry lake or pond, usually very flat, composed of clays and silts with a high salt content, usually vegetation-free. 

• Talus Slope:  A steep slope formed by an accumulation of loose rock fragments, usually at the base of a cliff or steep slope. 

• Alluvial Fan:  A cone or fan-shaped deposit of alluvium made by a stream where it changes gradient. 

• Plain:  A region of generally uniform slope, comparatively level or slightly hilly (0-3 degrees slope), of considerable extent and not broken by marked elevations and depressions.  It may be an extensive valley floor or plateau summit. 

• Dune:  A low mound, ridge, bank, or hill of loose, aeolian, granular material (generally sand). 

• Other:  Use this category only when it does not meet any of the criteria outlined above.  Please specify.

 Common depositional environments.  Examples: 

• Aeolian:  Materials deposited by wind. 

• Alluvial:  Materials deposited by water. 

• Colluvial:  Materials deposited primarily by gravity. This may occur in conjunction with other processes.  Example:  slope wash produced by sheet erosion. 

• Moraine:  Detritus (rocks and sediments) deposited by a glacier at its terminus or lateral edges.  Also includes till from a ground moraine. 

• Residual:  Soil formed in place, presumably from the same rock on which it lies. 

• None:  No soil deposition.  Example:  bedrock, cliff face, etc. 

• Other:  Use this category only when other categories are not applicable.  Specify. 

21. Soil Depth and Description:  Calculate depth in centimeters.  Give an estimate in centimeters rather than entering a subjective term (e.g., shallow, deep, etc.).  Please estimate the depth, or give a minimum depth, if exact depth can not be determined.  Include texture (e.g., clay, silt, sand, loam, etc.) and rockiness (e.g., gravelly, etc.).  Describe color and include Munsell color code if possible. 

22. Condition:  Check applicable condition(s).  

23. Describe Condition:  Use this space to describe the condition of the archaeological resources.  This is a subjective decision concerning the general condition of the site.  Provide details concerning natural and man-made disturbances.  Mention specific details for particular areas, structures, or features if appropriate. 

24. Vandalism:  Describe the nature and extent of the vandalism, if applicable.  If site is vandalized, complete the Vandalism Form.

IV. National/State Register Eligibility Assessment 

25. Context or Theme:  Enter the appropriate contexts or themes associated with this resource.  Contexts are those patterns or trends in prehistory or history by which a property or site is understood.  Context statements may include trends, patterns, themes, cultural affiliation, or time period.  Forces such as economic, social, and political may also be included.  Examples of contexts include: Plains PaleoIndian, High Altitude Railroad Development in the Late 1800s, WWII Apartment Complexes of Aurora, Great Kivas of Southwest Colorado.        

26. Applicable National Register Criteria:  Check as many criteria as applicable or check that none of the criteria apply. 

27. Applicable State Register Criteria:  Check as many criteria as applicable or check that none of the criteria apply. 

28. Area(s) of Significance and Justification:  See National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation.  Areas of significance are listed on page 8 and explained throughout. 

29. Period(s) of Significance and Justification:  List the period of significance. The period of significance is the length of time when a property was associated with important events, activities, or persons, or attained the characteristics which qualify it for National Register listing. Period of significance usually begins with the date when significant activities or events began giving the property its historic significance; this is often a date of construction. For prehistoric properties, the period of significance is the broad span of time about which the site or district is likely to provide information; it is often the period associated with a particular cultural group  Be sure to give your reasoning, source(s).  

30. Level of Significance:  See National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation.  A discussion of Level of Significance begins on page 9.

31. Statement of Significance:  Provide a narrative assessment of the resource's eligibility for the National Register of Historic Places.  See National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation.  You may also consult the discussion of significance in the Colorado Cultural Resource Survey Manual.  This estimation should be consistent with the final assessment of the site presented in the survey report and be based on National Register criteria.  Provide a statement of significance for all properties.  If a property is not eligible, indicate the reason. 

32. Statement of Historic Integrity Related to Significance:  See National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation.  Specifically refer to the section entitled, “How to Evaluate the Integrity of a Property.”  You may also consult the discussion of integrity in the Colorado Cultural Resource Survey Manual. 

33. National Register Eligibility Field Assessment:  Indicate your assessment of the resource's eligibility for the National Register of Historic Places.  

If you are evaluating a linear segment, you must assess whether or not the segment is supporting (maintains integrity) or non-supporting (lacks integrity) of the overall eligibility of the entire linear resource.   A segment cannot be determined eligible or not eligible on its own without reference to the larger linear resource.  If the entire linear resource has not been recorded, you are to assume that it is considered eligible and make your supporting, non supporting argument based on that eligible assessment. 

If you are recording the entire linear resource, then indicate your assessment by checking either eligible, not eligible or as a very last resort, needs data.  If making a field determination of “Not Eligible,” an evaluation of whether or not the entire linear resource is significant under the National Register criteria must be completed.  If the entire linear resource is determined to be significant, then either the entire resource must be surveyed to evaluate integrity or assumed to have integrity without a survey, and therefore National Register eligible. 

34. Status in an Existing National Register District:  This is a field determination concerning the eligibility status of sites in districts. 

Site is contributing if it adds to the qualities or associations or archaeological values for which a district is significant because, 1) it was present during period of significance and possesses integrity, or 2) it independently meets the National Register criteria. 

Site is non-contributing if it does not add to the qualities or associations or archaeological values for which a district is significant because, 1) it was not present during period of significance, or 2) it does not have integrity, or 3) it does not independently meet National Register criteria. 

35. State Register Eligibility Field Assessment: Indicate your assessment of the resource's eligibility for the State Register of Historic Places. 

36. Status in an Existing State Register District:  This is a field determination concerning the eligibility status of sites in districts. 

Site is contributing if it adds to the qualities or associations or archaeological values for which a district is significant because, 1) it was present during period of significance and possesses integrity, or 2) it independently meets the State Register criteria. 

Site is non-contributing if it does not add to the qualities or associations or archaeological values for which a district is significant because, 1) it was not present during period of significance, or 2) it does not have integrity, or 3) it does not independently meet State Register criteria. 

37. National/State Register District Potential:  Indicate if there is potential for a district in the area in which the resource is located or in the survey area. 

38. Cultural Landscape Potential (as defined by the N.R.H.P.):  Indicate, by checking the appropriate box, whether the resource is located in a cultural or historic landscape.  A cultural landscape is defined as "a geographic area, including both cultural and natural resources and the wildlife or domestic animals therein, associated with a historic event, activity, or person or exhibiting other cultural or aesthetic values." There are four general types of cultural landscapes, which are not mutually exclusive: historic sites, historic designed landscapes, historic vernacular landscapes, and ethnographic landscapes. See National Register Bulletin 30, Guidelines for Evaluating and Documenting Rural Historic Landscapes, for more information. 

39. Contributing/non-contributing:  This is a field determination concerning the eligibility status of sites in potential districts/landscapes. 

Site is contributing if it adds to the qualities or associations or archaeological values for which a district/landscape is significant because, 1) it was present during period of significance and possesses integrity, or 2) it independently meets the National/State Register criteria. 

Site is non-contributing if it does not add to the qualities or associations or archaeological values for which a district/landscape is significant because, 1) it was not present during period of significance, or 2) it does not have integrity, or 3) it does not independently meet National/State Register criteria.

V. Management and Administrative Data

40. Threats to Resource:  Assess the probable future threats to the resource.  Include any impending threats that have spurred the recording of the resource (i.e., timber sale, highway construction, well pad construction, etc.). 

41. Existing Protection:  If applicable, note how the site is monitored/protected.  Examples:  fenced in the confines of a rancher's property, completely backfilled, BLM patrolled, etc. 

42. Local Landmark Designation:  Put name of organization and designation name.  Example:  City of Denver: Local Landmark. 

43. Easement:  Note if there is a preservation easement on the property and, if so, who holds the easement.  Example: Facade easement held by City of Manitou Springs. 

44. Recorder’s Management Recommendations:  Provide your management recommendations for the resource.  Management recommendations must be consistent with National Register eligibility (e.g., if "not eligible" then the only possible management recommendation is "no further work").  Please list as many as appropriate. 

Examples for Archaeological Sites:

• Avoid or Protect

• Test

• No Further Work

• Partial or Total Excavation

• Complete a detailed map and surface collection

Examples for Architectural/Historic Structures:

• Further Historical Research

• No Further Work

• No Further Review

• Partial or Total Excavation

• HABS/HAER Documentation

VI. Documentation 

45. Previous Actions Accomplished at the Site:  Check all applicable categories and indicate date(s) work was conducted. 

46. Known Collections/Reports/Interviews and Other References:  List the name and address where collections can be studied; any knowledge of previous surveys and excavations (and appropriate references to these); and bibliographic references for all known published material(s) concerning the site.  

47. Additional Data: List the names and addresses of anyone known to have information about the site and the primary location of additional data, if applicable. 

48. State or Federal Permit Number:  If survey was conducted on public lands, enter the appropriate Federal or State permit numbers here. 

49. Collection: Please indicate if the permit authorizes collection of artifacts.  This information is stated on Federal and State permits.  Please indicate if artifacts were collected and the name and address of the institution where the artifacts will be curated.  

Collection Method:  Please check which collection method was used.  Provide other details as appropriate.

• Diagnostics:  collection only of artifacts with characteristics that serve to distinguish or identify a particular culture, style, type, chronology, etc.

• Grab Sample:  intuitive, non-statistically based collection of artifacts other than, or in addition to, diagnostics.

• Random Sample:  statistically-based selection of surface unit(s) within a site from which all items are collected.

• Other:  collection methods other than above four; for example, total removal of 100% of surface artifacts.

50. Photograph Numbers:   Refer to photo log numbers and give location name and address where digital files will be stored. See Additional Required Materials for more guidance on photos.

51. Report Title:  Provide the name of the report with which the site is associated. 

52. Recorder(s):  Enter the full name of the recorder(s).  Do not use initials. 

Date:  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format. 

53. Recorder Affiliation:  Enter the name of the organization, agency, or company with which the recorder is affiliated (be specific). 

Phone Number and/or Email Address:  Give the phone number and/or email address of the company/agency with which the recorder is affiliated. 

Additional Required Materials 

• Sketch Map 

Please provide a sketch map of the resource and the surrounding area.   

The purpose of this map is to help explain the relationship of cultural and natural features within the site in addition to those in the effective surrounding environment.  Draw the map to scale, and include a north arrow, the date, and a complete key. 

• USGS Map Location 

Attach a copy of the portion of the 1:24,000 United States Geological Survey (USGS) quad map clearly showing the location of the site to the form.  Do not reduce or enlarge this map.  The site should be clearly located, drawn to scale, and clearly labeled.  Very small sites should be shown with a dot, but the boundaries of larger sites should be drawn to scale showing the shape of the site in its relationship to the topography.  Include the Smithsonian trinomial, the name of the USGS quad, and the township and range in which the site is located. 

Standard quadrangle maps may be obtained through the U.S. Geological Survey Information Services Center.  Please visit www.usgs.gov for more information.  

• Photographs 

Photographs of each resource should be attached to the form.  The photographs should show the general setting and any special features.  Buildings should be photographed from each side.  The following information should be provided for each photo, either as a caption or on a photo log: 

1. Resource number (feature or structure number if appropriate)

2. Resource name

3. Description of view indicating direction of camera

4. Date the photograph was taken

Please complete a Prehistoric Archaeological Component Form for each archaeological site with a prehistoric component and attach the form to a completed Management Data Form.  Be as specific as possible - any information, even if it is noted as questionable, is better than none or "unknown."  Use continuation sheets when necessary.  Please see the Colorado Cultural Resource Survey Manual for detailed information concerning many of these categories. 

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here as it appears on the Management Data Form. 

2. Temporary Resource Number:  List any temporary numbers assigned in the field. 

3. Site Type:  This may be a functional (e.g., camp, long-term habitation) or descriptive (e.g., lithic scatter, rock shelter) site type.  Multiple site types may be used (e.g., rock shelter with rock art). 

4. General Component Description:  This is a narrative summarizing the materials observed at the site and the general site setting.  The description should include both a synthesis of the artifacts and features and any additional important information.  You may wish to complete parts 5-7 before writing this section.  This narrative is the most important section of the form.  Please be as complete as possible. 

5. Prehistoric Non-Architectural Features:  List and describe each feature.  The feature may be labeled in descriptive (e.g., soil stain, fire altered rock concentration) or functional (e.g., hearth, trash midden) terms.  Use centimeters or meters for dimensions.  Map Reference is a symbol or identification number that refers to a feature on the sketch map.  The use of supplemental feature forms of your own design is strongly encouraged. 

6. Prehistoric Architectural Features:  List and describe each architectural feature.  The structure may be labeled in descriptive (e.g., stone circle, rock wall) or functional (e.g., tipi ring, kiva) terms.  Use centimeters or meters for dimensions.  Map Reference is a symbol or identification number that refers to a feature on the sketch map.  The use of supplemental feature forms of your own design is strongly encouraged. 

7. Artifact Classes:  List and describe artifacts observed on the site.  The classes may be functional or descriptive and may be lumped or split as necessary.  Quantity may be an exact count or an estimated number.  If the quantity of a particular class of artifacts is estimated, please note that it is an estimate.  Check the appropriate box indicating the nature of the artifact counts listed. 

8. Chronology:  If possible, identify and date the site component(s) and state the dating criteria (e.g., projectile points, ceramics, radiocarbon, feature style, etc.).  List multiple prehistoric components if present.  Add lines for more components as necessary.  If an historical component is present, please complete an Historic Archaeology Component Form. 

9. Depth of Cultural Deposits:  If at all possible, estimate the depth of the cultural deposits on the site.  This can be based on deposits viewed in a cutbank, other erosional/man-made features, or any other evidence of buried cultural deposits.  Indicate the method for estimating or ascertaining the depth of cultural deposits. 

10. Activities Inferred from the Remains:  Based on your observations, describe activities suggested by material remains and environmental setting.  These should correspond to the site type(s) listed in #3 above, and should be limited to activities for which there is direct evidence. 

11. Is the site likely to yield information important in prehistory?  Please check yes or no and explain your reasoning.  If the answer is yes, then the site is probably eligible to the National Register of Historic Places under criterion D and should be noted as such on the Management Data Form.  Provide additional information as appropriate about the data potential of the site. 

12. Recorder(s) and Date:  Enter the full name of the recorder(s).  Do not use initials.  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format.

This form should be completed for each historical resource with archaeological potential and attached to a completed Management Data Form.  Additional copies of the form may be used to describe individual features.  Please note at the top of the form if the form pertains to the historical archaeological component in general or to a particular feature.  Please see the Colorado Cultural Resource Survey Manual for detailed information concerning many of these categories.

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here, as it appears on the Management Data Form. 

2. Temporary Resource Number:  List any temporary numbers assigned in the field. 

3. Site Name:  Please put the site name here, as it appears on the Management Data Form. 

4. Site or Feature:  Check if this form pertains to the entire site in general.  If no, please supply a feature/structure number or name to which the form applies. 

5. Site, Component, or Feature Type:  Describe the type of site/feature, specifying function if known.  Examples of site, component, or feature types can be found in Historical Archaeological Appendix.  

6. Narrative History:  The narrative history should be focused on the history of this property and directly pertain to the property's historic significance and integrity.  The description should include both a synthesis of the artifacts and features and any additional important information.  You may wish to complete parts 19, 22, and 24 before writing this section.  Please see National Register Bulletin: How to Complete the National Register Registration Form page 47. This narrative is the most important section of the form.  Please be as complete as possible. 

7. N.R.H.P. Historic Landscape:  Indicate, by checking the appropriate box, whether the resource is located in a cultural or historic landscape.  A cultural landscape is defined as "a geographic area, including both cultural and natural resources and the wildlife or domestic animals therein, associated with a historic event, activity, or person or exhibiting other cultural or aesthetic values." There are four general types of cultural landscapes, which are not mutually exclusive: historic sites, historic designed landscapes, historic vernacular landscapes, and ethnographic landscapes. See National Register Bulletin 30 Guidelines for Evaluating and Documenting Rural Historic Landscapes for more information). 

8. Component or Feature Description:  If the form pertains to a particular component or feature of the overall site, please describe it here in full.  Be as specific as possible concerning the component or feature function, and location within the overall site. 

9. Historic Component Date(s) and/or Sociopolitical Period:  Give date or range of dates of the historic component, being as specific as possible (e.g., 1810-1830, rather than the early 1800s).  It may be appropriate to also reference the sociopolitical period (e.g., the Depression, the Civil War, etc.) corresponding to these dates here.  Describe the criteria used to date the site (e.g., diagnostic artifacts, patent dates, map).  Provide the citation for the source(s) where data was gathered. 

10. Component Function(s):  If possible, identify the original and present uses of the site, being as specific as possible.  If the site has been abandoned, indicate that in present use.  If a site has had multiple uses or has multiple components with different uses, please elaborate. 

11. Ethnic Affiliation of Occupants:  When known, indicate the ethnic affiliation of site occupants (e.g., Euroamerican, Hispanic, etc.).  The preference is for “Historic” for generic historic cultural affiliation over “Euroamerican” (or its variants).  Although “Historic” is not a culture it is recommended as a placeholder that demonstrates that consideration of culture has taken place.  In cases where an ethnic affiliation has been identified though historical records or site elements, the culture should be identified by country of association such as Germany, other comparable ethnic identifier (such as Basque, Hispanic, or African American), or Native American group. Describe the criteria you used to determine affiliation (e.g., artifacts or architectural features, historic references, etc.).  

12. Historic Boundary: Select boundaries that encompass the entire resource, with historic and contemporary additions. Include any surrounding land historically associated with the resource that retains its historic integrity and contributes to the property's historic significance.  The historic boundary may not match the legal property ownership. 

13. N.R.H.P. Area of Significance:  List the aspect of historic development in which this property made contributions for which it meets the National Register criteria, such as agriculture or politics/government.  See National Register Bulletin 16 for a listing of areas of significance.  Provide the citation for the source(s) where data was gathered. 

14. N.R.H.P. Period of Significance:  List the span of time in which a property attained the significance for which it meets the National Register criteria.  This could be a specific date or a date range.  A property can have multiple periods of significance based on the appropriate areas of significance.  If this is the case, list the multiple periods of significance.  Provide the citation for the source(s) where data was gathered.  

15. Theme:  List the themes found in the Historical Archaeological Appendix that pertain to the site. 

16. Eligibility Support:  If you are using this component form to document only a portion of the site, please check whether or not the portion you are recording supports the N.R.H.P. eligibility of the entire site.  Justify your selection below.  If you are using this component form to record the site in its entirety, check the N/A box. 

17. Recorder(s):  Enter the full name of the recorder(s).  Do not use initials. 

18. Date:  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format. 

19. Presence and Quantity of Artifacts:  Use this table to denote what artifacts you are seeing, and how many.  Note that many of the artifact types have dates associated with them.  Use approximations for large quantities of artifacts.  Use this information to help you fill out field 9 above. 

20. Assemblage Size:  Enter the total number of artifacts on the site, or check the appropriate estimated box. 

21. Artifact Density:  Check high, medium or low for artifact density. In description, indicate if there are differences in artifact distribution (e.g., heavy in some areas and light in other areas). 

22. Unique Artifact Descriptions:  List specific artifact types and the important attributes in the description field.  The form contains prompts concerning the important descriptors for each artifact class.  All of these items should be included in the counts of the Artifact table above in item 19 – Presence and Quantity of Artifacts.  This gives you the opportunity to call attention to the really cool stuff.

For a more discussion of the different artifact classes and their important diagnostic characteristics, please see Historical Archaeological Appendix. 

23. Standing structures:  Indicate whether or not there are standing structures on the site.  If there are, please complete an Architectural Inventory Form(s) (OAHP 1403) in addition to this form.  If there is enough of the structure left to describe its architectural features (e.g., architectural style, number of stories, or presence of chimneys, doors, windows, etc.) you should also complete an Architectural Inventory Form(s). If you complete an Architectural Inventory Form(s) please reference them here.  You don't need to repeat any descriptive data that is redundant to the 1403 forms.

Features:  List and describe each feature on the site.  Be as specific as possible about function (e.g., is trash related to domestic or construction activities?  Use cabin or barn vs. structure).  In the case of trash scatters, artifacts should also be accounted for under the artifact section(s) of this form. The "Feature/Number Name" is a symbol or identification number referring to a feature on the sketch map.

For architectural features, include available information on construction material (e.g., wood, stone, etc.) and feature dimensions (preferably in feet and inches rather than metric).  Include building footprint or groundplan here when it is discernible. 

24. Archaeological Potential:  Note whether or not there is the potential for archaeological deposits.  If there is, describe the location and summarize the potential nature, depth, and research potential for those deposits.  If it is unknown, document those areas that might have potential, which only further work would confirm.

An Architectural Inventory Form must be completed for buildings and structures recorded as part of an intensive level historical & architectural survey.  In most cases, sheds, privies, carriage houses, statues, and other associated buildings or objects do not merit individual forms; however, they should be recorded in Field 24. 

Care should be taken not to leave any fields on the survey form blank.  All of the required information has been requested for specific reasons and, therefore, is important.  The directions for specific fields below offer suggestions for appropriate alternatives to leaving a field blank.  

Certain fields require the use of terms from the OAHP Lexicon Tables . These terms are used to facilitate computer database searches.  You may use the narrative fields to elaborate on or to modify Lexicon terms. 

This form is designed to be filled out via computer word processing or database. You may enter as much information as necessary in each non-Lexicon field, using as many lines and pages as required. However, do not break narrative sections by placing part of the information on continuation sheets.  To ease encoding of the survey information into the SiteFiles database, care should be taken to clearly distinguish the information provided from the prompts on the form.  Underlining and bolding represent two methods for making this distinction.

Please include the following information in the upper right hand corner of page 2 and all subsequent pages:

       Site number: ######

       Page number: # of #

It is also acceptable to include the CLG or SHF grant number in the header. 

Survey forms should be corner-stapled (not bound or in notebooks) and submitted in site number order.

I.  Identification

1. Site number: Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more information. 

2. Temporary site number:  List any temporary numbers assigned in the field. 

3. County: Indicate county in which site is located. 

4. City:  Indicate the nearest municipality. 

5. Historic resource name:  Give the historic name(s) of the primary resource.  Some houses have well-known historic names, usually related to the original owner (e.g., Jones House) or a string of prominent owners (e.g., Jones-Smith-Rodriguez House).  For commercial establishments the historic building name is usually the name of the first business located in the property.  If you do not know the historic name, Unknown is an appropriate response.  If the property does not have an historic name, then N/A may be entered. 

6. Current resource name:  Give the name by which the primary resource is currently known.  For properties which have remained in the same ownership for a substantial period of time, this may be the current owner’s name (e.g., the Franklin House) for domestic buildings or the current business name (e.g., Scrub-a-lot Laundry) for commercial establishments.  In cases of rental properties or buildings which have changed ownership frequently, the response N/A may be entered.   

7. Resource address:  Indicate exact street address and zip code of the primary resource.  In cases where the resources on the site have different addresses be sure to indicate which address belongs to which building. 

8. Owner name and address:  Indicate complete owner name and address.  Keep in mind the owner may be a private individual, organization, or a specific federal, state, or local agency.  Be aware also the property and owner address are not always the same.  This is particularly true when recording either seasonal/ rental homes or chain stores and other commercial establishments owned by large, out-of-state corporations. 

II. Geographic Information

9. Public Land Survey System (PLSS):  Fill in all blanks with the Principal Meridian, Township, Range, Section, and four Quarter Sections.  This information can be computed from the USGS quadrangle map or it may be available from the local tax assessors or planning office. 

10. UTM reference:  If the area of the resource is less than 10 acres, only one Universal Transverse Mercator (UTM) reference for a point centered on the site must be completed.  If the resource includes 10 or more acres, the area must be enclosed by a three-or-more sided figure with a UTM reference for each corner.  Points may be given in clockwise or counterclockwise order.  This information can be computed using a map and template, handheld GPS unit in the field, or websites such as Topozone.com.  Be sure to state whether the UTMs are given in NAD27 or NAD83; OAHP prefers the use of NAD27.  Please do not provide a separate UTM for each building or structure within the site. 

11. USGS quad name:  Historical & architectural survey projects require the use of a 7.5 minute scale quadrangle (commonly referred to as a quad) map.  List the quad map name and map date.  If the map has been photo-revised, include the photo-revised date. 

12. Lot, Block, and Addition:  Include this information for buildings or structures recorded in cities or towns.  The information can be obtained from local planning or assessor offices.  Rural properties may not have this information. 

13. Boundary description and justification:  Describe the physical extent of the property surveyed.  When appropriate include street names, property lines, and geographic features.  Explain why these boundaries were chosen.

III.  Architectural/ Engineering Description

14. Resource plan (footprint, shape):  Identify the plan or footprint of the building or structure.  Use only terms from the OAHP Lexicon Tables. 

15. Dimensions:  Provide the overall dimensions of the building in feet.  Indicate if these figures are actual or estimates. 

16. Number of stories:  Give the number of stories of the building or structure.  Do not count the basement as a story but be sure to mention it in the General architectural description (Field 21).  It is possible to have partial stories, for example 1-1/2 stories.  Make sure this information is consistent with data provided elsewhere on the survey form. 

17. Primary external wall material(s):  Indicate no more than two materials.  Use only terms from the OAHP Lexicon Tables.  Materials must be not only visible-- a brick wall covered with stucco should be indicated as stucco-- but also prominent or the most prevalent.  If no subcategory applies, indicate the general category.  For example, indicate Granite if it is known to be the type of stone; however, if the specific type of stone is not listed or is unknown, indicate Stone only.  Make sure this information is consistent with data provided elsewhere on the survey form. 

18. Roof configuration:  Indicate no more than one configuration.  Use only terms from the OAHP Lexicon Tables.  Make sure this information is consistent with data provided elsewhere on the survey form. 

19.  Primary external roof material:  Indicate no more than one material.  Use only terms from the OAHP Lexicon Tables.  If no subcategory applies, indicate the general category.  Make sure this information is consistent with data provided elsewhere on the survey form. 

20. Special features:  Indicate all that apply using only terms from the OAHP Lexicon Tables.  The list of special features is not all-inclusive but represents features most often used for database searches. 

21. General architectural description:  This narrative section should be as long as necessary to adequately describe the building or structure.  You may elaborate on Lexicon terms given above to include secondary materials, unusual roof configurations, and distinctive architectural features.  It is best to describe the building from ground to roof and elevation by elevation (side by side).  Be sure to indicate which portion of the description applies to the façade (the front of the building or structure).     

Information featured in the general description will depend on your access to the property.  Key items to record include: 1) the direction the building or structure faces if it is not evident in the sketch map; 2) the basement and foundation materials; 3) the type of structural support system (such as trusses); 4) the presence of towers, dormers, and balconies; 5) details about the decorative features; 6) the location of chimneys in relation to the building; 7) window location and types (e.g., four original double-hung windows on the east elevation); 8) door location, material, and style; and 9) porch location, support system, roof type, and materials.  If possible, provide information concerning the design and condition of the interior.  Any other information relevant to the architectural description may also be noted.

Care should be taken to make the general description as clear and concise as possible.  Avoid the use of jargon or over-technical architectural terms.  Thorough, precise general descriptions are not only easier to enter into the SiteFiles database but also more beneficial to local communities for use in walking tours or other follow-on activities. 

22. Architectural style/ building type:  Indicate the building's architectural style and/ or building type.  Use only terms from the OAHP Lexicon Tables.  If no subcategory applies, indicate the general category.  If the style either falls outside the standard categories or has local origins, please discuss it briefly as part of the narrative General architectural description in Field 21 and at length in the survey report. 

For information concerning architectural styles, refer to standard architectural style guidance such as information available in A Field Guide to American Houses by Virginia and Lee McAlester. 

23.  Landscaping or special setting features:  Describe the setting of the building.  If the building or structure is in a rural environment include information concerning both natural features (e.g., streams, mountains) and human made features (e.g., agricultural fields, orchards, ditches).  If the building is located in an urban environment include such features as gardens and landscaping. 

24. Associated buildings or objects:  Associated buildings are also known as outbuildings.  An outbuilding is subsidiary to, but separate from, a main house or building.  Examples of frequently encountered outbuildings include detached garages, carriage houses, sheds, and privies.  Frequently encountered objects near surveyed buildings include statues, fountains, and monuments.  Every effort should be made to describe each associated building or object.  If associated buildings or objects are known to exist but cannot be surveyed, this fact should be noted on the form. 

Complete descriptions should include plan, primary external wall materials, roof configuration, primary external roof materials, special features, architectural style or type (if applicable), and date of construction.  To a certain extent, the relative size and quality of the associated building or object will determine the amount of information recorded.  For example, more detail should be provided for significant resources such as substantial carriage houses or large barns than for a simple shed. 

Provide each associated building or object with a number and name (e.g., 1- detached garage, 2- shed, 3- fountain).  These same labels should be used to identify the associated buildings and objects on the photographs and the sketch map.

IV.  Architectural History

25. Date of construction:  Give the construction date and indicate if the date is actual or an estimate.  A circa date or a date range may be given as an estimate.  Construction dates may be estimated using photographs, oral histories, Sanborn maps, and/or an analysis of the resource itself.  Indicate the source(s) of the given date. 

In some cases it is appropriate to include multiple dates of construction.  When a property has been extensively remodeled or completely restored, both the original construction date and the date of the change should be given and clearly identified.  For example: 1886 (original) and 2005 (restoration).  All of the details about how the building evolved from its earliest date to its current appearance should be provided in Field 29 - Construction history. 

26. Architect/ Designer:  Give the full name of the architect or designer and indicate the source of this information.  Some buildings or structures may not have an architect or designer.  In such cases N/A represents an appropriate response.  If the name of the architect or designer was not discovered during the research process, then Unknown may be entered. 

27. Builder/ Contractor:  Give the name of the builder and indicate the source of the information.  Do not put the name of the original owner unless there is evidence the original owner actually constructed the building or structure.  The builder may also be the name of the construction firm.  Provide the source of this information.  If the name of the builder or contractor was not discovered during the research process, then Unknown may be entered. 

28. Original owner:  Give the name of the first owner of the property.  Provide the source of this information.  If the name of the original owner was not discovered during the research process, then Unknown may be entered. 

29. Construction history:  Provide a complete description of all alterations, demolitions, and additions.  Include details about interior modifications if known.  Provide dates, actual or estimates, for changes.  Sources for researching construction history include historic photographs, oral history interviews, assessor’s records, Sanborn maps, building permits, and surveyor observations from a physical examination of the building or structure. 

30. Original location:  Indicate whether the resource is on its original site or has been moved.  If applicable, note the date of the move.

V.  Historical Associations

31. Original use(s):  Indicate the original building use or uses.  Use only terms from the OAHP Lexicon Tables.  

32. Intermediate use(s):  Complete only if building or structure has had more than two (2) uses in its history.  Use only terms from the OAHP Lexicon Tables.

33. Current use(s):  Indicate the current use or uses of the building.  If the current use is the same as the original use, indicate that use in both sections.  Use only terms from the OAHP Lexicon Tables. 

34. Site type(s):  Indicate the site type corresponding to the past and current uses.  For example, if the building use is Domestic-Single Dwelling, then the site type might be Suburban Home.  This is a free text field; you are not restricted by a set lexicon. 

35. Historical background:  Provide historical information regarding associated individuals, the importance of the building in the community, and relevant historic events.  This section should not only indicate who lived at the property but also place these individuals in proper historical context by explaining who they were in terms of ethnicity, occupation, and family relations.  Whenever possible include information about the individuals and events associated with the property up to the present day.  It is usually easier to gather this more recent information now rather than waiting until the records are less accessible.  Recording a complete property history not only keeps forms current for longer (less need for resurvey) but also allows for the collection of information now which may gain greater significance over time.  Sources for researching the Historical background include census records, city directories, and oral histories. 

36. Sources of information:  Note the source(s) used for the Historical background.

VI.  Significance

37. Local landmark designation:  Indicate whether the resource is a designated local landmark.  If the property is locally designated, provide the date of designation and the name of the designating authority (county or municipality). 

38. Applicable National Register criteria:  Check as many criteria as applicable or check that none of the criteria apply.  This assessment should be based upon significance only/ exclusive of integrity considerations. 

39. Areas of Significance:  Indicate the Areas of Significance associated with the building or structure.  Use only terms from the OAHP Lexicon Tables.  Include at least one Area of Significance for each of the applicable criteria checked in Field 38.  If the resource does not meet any of the National Register criteria, then N/A may be entered in this field.

40. Period of Significance:  Indicate the single year or date range during which the resource attained its importance.  One Period of Significance should be provided for each Area of Significance listed in Field 39.  When using Architecture as an Area of Significance, the Period of Significance is generally a single year:  the year the building was constructed or first occupied.  A second Period of Significance may be appropriate if an addition is architecturally significant in its own right.  If the resource does not meet any of the National Register criteria, then N/A may be entered in this field. 

41. Level of Significance:  Indicate the geographic context in which the resource is significant (local, state, or national).  This field should not be confused with eligibility as a local landmark or a State or National Register property.  Remember local landmark properties are not just buildings important in local community history or architecture.  These properties could also be significant in a statewide or even national context.  Similarly, resources listed in the National Register are not necessarily of national importance.  

42. Statement of Significance:  Explain the reason(s) why the resource is important.  The text can include details from the Historical background (Field 35), but the majority of the narrative should be an analysis of resource importance.  The Statement of Significance should address the chosen National Register eligibility criteria (Field 38) and justify their applicability.  Care should be taken to avoid negative Statements of Significance, passages which highlight what a property is not (lacks both associations with past persons or events and distinguishing architectural characteristics or style).  The Statement of Significance refers to only the surveyed resource, not any potential district.  This narrative is written without consideration of integrity. 

43. Assessment of historic physical integrity related to significance:  Assess the impact of any alterations to the location, setting, design, materials, workmanship, feeling, and association of the building based on its significance.  Write a clear, definitive statement as to whether the property possesses sufficient integrity to convey its significance.  The Assessment of Integrity refers to only the surveyed resource, not any potential district.  Make sure this information is consistent with data provided elsewhere on the survey form.

VII.  National Register Eligibility Assessment

44. National Register Eligibility Field Assessment:  Indicate whether the resource is eligible, not eligible, or needs data.  This appraisal should be consistent with both the Statement of Significance (Field 42) and Assessment of Integrity (Field 43). 

45. National Register eligible district:  Indicate whether a potential National Register historic district exists.  At the ‘Discuss’ prompt state why the potential district is important, referring to specific Areas and Periods of Significance and the proposed boundaries for the district.  

46. Existing National Register District designation:  Indicate whether the resource is located within a designated National Register historic district.  Also note if the building is contributing or noncontributing to that district.

VIII.  Recording Information

47. Photograph numbers:   Refer to photo log numbers and give location name and address where digital files will be stored. See Additional Required Materials for more guidance on photos.

48. Report title:  Provide the name of the survey report with which the building or structure is associated.  If a report is not completed, indicate N/A. 

49. Date(s):  Enter the date resource was recorded in the field. 

50. Recorder(s):  Enter the full name of the recorder(s). 

51. Organization:  Enter the name of the organization, agency, or company with whom the recorder is affiliated (be specific). 

52. Address:  Enter the address of the organization, agency, or company conducting the survey. 

53. Phone Number:  Give the phone number of the company/agency with whom the recorder is affiliated.

Additional Required Materials

• Sketch Map

Please provide a sketch map of the building or structure and the surrounding area.  Be sure to include all associated buildings or objects and label them according to the numbers assigned in Field 24 on the survey form. 

The purpose of this map is to graphically depict the resource, the relationship of cultural and natural components to one another, the location of site features, the boundaries of the resource, and the relative scale of the components.  The map may be manually drafted or created through a computerized program.  

A sketch map for an historical & architectural survey should include:  building address and site number, site boundary, and major topographical or natural features in the vicinity (especially applicable for rural sites).  Each sketch map should have a detailed key and a north arrow.  The map should be drawn to scale, if possible.  If the sketch map shows more than one property (common for urban settings), indicate the recorded resource with a circle, arrow, or other logical marking. 

• USGS Map Location

Attach a 1:24,000 photocopy (not reduced or enlarged) portion of a United States Geographical Survey (USGS) quad map to the form.  The recorded site should be marked in a way that does not obscure the location.  

Standard quadrangle maps may be obtained through the U.S. Geological Survey Information Services Center.  Please visit www.usgs.gov for more information.  

• Photographs

Each building or structure, including associated buildings and objects, should be photographed.  If access to the property is denied or restricted, then a complete photographic record of the site cannot be obtained.  

The photographs should show as many elevations (sides) as possible.  However, good judgment should be used; for example, with an eight-sided grain bin it is not necessary to photograph each elevation if all eight are identical.  Photographs of important architectural details are also useful.  

The following information should be provided for each photo, either as a caption or on a photo log: 

1. Resource number (feature or structure number if appropriate)

2. Resource name

3. Description of view indicating direction of camera

4. Date the photograph was taken

Additional Optional Materials

Historic images can enhance the completed survey forms.  Such views are often available from postcards, walking tour guides, and local history archives.  References to these images should be included on the form so this material is not overlooked.  The best place to include references is usually in Fields 29 and 43.  The pictures can be used to illustrate building changes which feature in the Construction history and to support Assessments of Integrity.  Always indicate the source and date, actual or estimate, for any historic images.

 Certain optional materials are not appropriate to attach to a survey form.  Do not include photocopies of deeds, property transfers, personal documents (birth, death, marriage certificates), or handwritten field notes.

This form should be used to record and assess the potential eligibility of post-World War II residential subdivisions. If a single post-World War II building, rather than an entire subdivision, is being recorded, this site can be recorded on #1403- Architectural Inventory Form. 

Care should be taken not to leave any fields on the survey form blank. All of the required information has been requested for specific reasons and, therefore, is important. The directions for specific fields below offer suggestions for appropriate alternatives to leaving a field blank.  

Certain fields require the use of terms from the OAHP Lexicon Tables. These terms are used to facilitate computer database searches. You may use the narrative fields to elaborate on or to modify Lexicon terms. 

This form is designed to be filled out via computer word processing or database. You may enter as much information as necessary in each non-Lexicon field, using as many lines and pages as required. For this reason, the space provided for a response on the form is not indicative of the expected amount of text required to adequately address each field prompt. Do not break narrative sections by placing part of the information on continuation sheets. 

To ease encoding of the survey information into the SiteFiles database, care should be taken to clearly distinguish the information provided from the prompts on the form. Underlining and bolding represent two methods for making this distinction. 

Please include the following information in the upper right hand corner of page 2 and all subsequent pages of the survey form:

Site number: ######

Page number: # of #

It is also acceptable to include the CLG or SHF grant number in the header. 

Survey forms should be corner-stapled (not bound or in notebooks) and submitted in site number order.

I.  Identification

1. Resource number: Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more information.  

2. Temporary resource number:  List any temporary numbers assigned in the field. 

3. County: Indicate county in which subdivision is located. 

4. City:  Indicate the nearest municipality. 

5. Subdivision name:  Enter the name of the subdivision surveyed. 

6. Addition(s) or Filing(s) within surveyed subdivision: Indicate the name(s) and year(s) for any additions or filings within the subdivision boundaries. This information is usually available from assessor office records.     

7. Main streets/ features which form boundaries of subdivision:  Describe the physical extent of the subdivision surveyed. Include street names, property lines, and geographic features. Explain why these boundaries were chosen. This same information should be illustrated on a USGS map at 1:24,000 scale showing the outline of this survey area.  

II. Geographic Information

8. Public Land Survey System (PLSS):  Fill in all blanks with the Principal Meridian, Township, Range, Section, and four quarter sections. This information can be computed from the USGS quadrangle map or may be available from the local assessor or planning office. Given the large size of postwar subdivisions, there is a strong probability surveyors will need additional lines on the form to record applicable quarter sections. Additional lines as needed should be added underneath those provided on the survey form. 

9. UTM reference: To determine the Universal Transverse Mercator (UTM) coordinates for the subdivision survey area, enclose them with a three or more sided figure with a UTM reference for each corner. Points may be given in clockwise or counterclockwise order. Be sure to tick the appropriate box, indicating whether the UTMs are given in NAD27 or NAD83; OAHP prefers the use of NAD27.  Please do not provide a separate UTM for each building or structure within the site. Additional lines as needed should be added underneath those provided on the survey form. 

10. USGS quad name:  Survey projects require the use of a 7.5 minute scale quadrangle (commonly referred to as a quad) map. List the quad map name and map date. If the map has been photo-revised, include the photo-revised date. As noted, attach a photocopy of the appropriate map section. 

11. Total acreage of surveyed subdivision: Enter the appropriate figure.

III.  Architectural Description

12. Sample models:  Complete the chart provided for identified models within the subdivision survey area. Add additional lines as needed to record additional house models. NOTE: This chart also should be used to record non-residential buildings or structures such as strip malls, schools or other resources within the surveyed subdivision boundaries.

Model Name or Label - Identification of models can be based upon either historical research or visual inspection of current conditions. Those models uncovered through research in newspapers, architectural drawings, oral history interviews or other means are more likely to have a proper name. For example, we know Hutchinson Homes constructed three Century model ranch homes—the Century 970, Century 1142, and Century 1255. Those models determined based upon visual reconnaissance survey should be labeled with letters of the alphabet.

Architectural Style/ Building Type - Use only terms from the OAHP Lexicon Tables.

Description - Note footprint; roof type; exterior materials; typical architectural features such as carports, wide eave overhangs, picture windows; use types; and typical modifications for each identified model. Use only terms from the OAHP Lexicon Tables for footprint, roof type, exterior materials, and use types. Information should be entered as bullet points rather than narrative text.

Addresses Within Surveyed Subdivision – List all addresses within the surveyed subdivision which represent examples of the identified model(s).

Sample Photographs – Either embed a thumbnail-size digital image or enter the appropriate photo number/ label information. Only one image is required for each style. However, surveyors are welcome to include additional photos to indicate the range of conditions of such models. For example, consider including an image of an intact example and one showing typical alterations to that house type. 

13. Landscaping, streetscape, and setting features for subdivision: Describe items such as medians, mature plantings, berms, signage, playgrounds, laundry lines, and other notable features of the surveyed subdivision.

IV.  Architectural History

14. Date(s) of construction/subdivision development:  Give the construction date(s) for the surveyed subdivision. This figure should encompass not only the subdivision development but also the actual building of houses and other resources within the subdivision. If there are multiple additions/ filings(s), then multiple dates of construction may be appropriate. Indicate the source(s) of the given date(s). 

15. Architect(s):  Give the full name of the architect(s) involved with either subdivision planning or individual model/ house designs; please specify whether the named architect(s) are involved with the subdivision as a whole or only individual properties. In cases where there are multiple additions/ filings, there may be multiple architects to note on the survey form. Some subdivisions may not have architect involvement. In such cases N/A represents an appropriate response. If the name of the architect was not discovered during the research process, then Unknown may be entered. 

16. Builder(s)/ Contractor(s): Give the name of the builder(s)/ contractor(s) involved in either subdivision development or building construction. Provide the source of this information. In cases where there are multiple additions/ filings, there may be multiple builders/ contractors to note on the survey form. If the name of the builder or contractor was not discovered during the research process, then Unknown may be entered. 

17. Landscape architect(s):  Give the full name of the landscape architect(s) for the surveyed subdivision and indicate the source of this information.  Some subdivisions may not have a landscape architect. In such cases N/A represents an appropriate response.  If the name of the landscape architect was not discovered during the research process, then Unknown may be entered.

V.  Historic Context

18. Demographics of original owners: Use research sources such as U.S. Census results, city directories, phone directories, oral history interviews, neighborhood association records, newspapers, and photographs to determine the types of individuals who originally lived in the surveyed subdivision. The narrative should not be about owners of individual homes within the subdivision, but instead should describe trends and patterns for the entire area. Key items to note about original owners within the subdivisions include ages, occupations, places of employment, educational level, marital status, and ethnicity.      

19. Development context for subdivision platting:  Use research sources such as materials from city archives, Sanborn maps, manuscript collections, oral history interviews, newspapers (especially advertisements), photographs, and other relevant materials to write a narrative description of pre-construction planning, marketing, and infrastructure for the surveyed subdivision. 

20. Construction history: Use research sources such as manuscript collections, oral history interviews, Sanborn maps, newspapers, photographs (particularly aerial), and other relevant materials to write a narrative description of not only the original construction of the subdivision but also any major additions, alterations or demolitions within the area boundaries. The information provided should not be about individual homes within the subdivision, but instead should describe trends and patterns for the entire subdivision and focus on broad patterns of development. 

21. Typical modifications to buildings, landscape, and streetscape: Indicate changes which are prevalent throughout the subdivision. Examples might include changes to roofing materials, addition of more stories to homes or enclosure of carports. 

22. Sources: Provide full bibliographic entries for all sources used to develop or support the information provided in Fields 18 through 21 on the survey form.  

VI.  Current Status

23. Known threats to the subdivision: List any conditions which may adversely affect the surveyed subdivision. 

24. Total number of resources in surveyed subdivision:  Indicate the total number of buildings, structures, and objects within the boundaries of the surveyed subdivision.

VII.  Significance and Eligibility Assessment

25. Local landmark designation:  Indicate whether the subdivision is a designated local landmark historic district.  If it is locally designated, provide the date of designation and the name of the designating authority (county or municipality). 

26. Individual Resources – Field Eligible: Complete the chart provided for individual buildings, structures or objects determined field eligible to the National Register. Keep in mind most postwar subdivisions are far more likely to be eligible as historic districts rather than to contain a high number of individually eligible resources.  Add additional lines as needed to record all individual resources. 

Resource Address – Enter full address of resource. 

Designation Program – Indicate whether the identified resource is eligible for the National Register, State Register or as a local landmark.    

Eligibility Criteria – Indicate the applicable eligibility criteria. For National Register the choices are A-D.

Area of Significance – For resources determined field eligible to the National Register, indicate the applicable Area(s) of Significance. Use only terms from the OAHP Lexicon.

Period of Significance - Indicate the single year or date range during which the resource attained its importance.  One Period of Significance should be provided for each Area of Significance listed in the adjacent column. When using Architecture as an Area of Significance, the Period of Significance is generally a single year:  the year the building was constructed or first occupied. A second Period of Significance may be appropriate if an addition is architecturally significant in its own right.

Geographic Level of Significance - Indicate the geographic context in which the resource is significant (local, state or national).  This field should not be confused with eligibility as a local landmark or a State or National Register property.  Remember local landmark properties are not just buildings important in local community history or architecture.  These properties could also be significant in a statewide or even national context.  Similarly, resources listed in the National Register are not necessarily of national importance. 

Integrity - Assess the impact of any alterations to the location, setting, design, materials, workmanship, feeling, and association of the building based on its significance. It is acceptable to use bullet points rather than develop a narrative statement.

Surveyors interested in identifying individual resources field eligible to the State Register or as local landmarks are welcome to add this information to this survey form as Field 26a and 26b as appropriate. All items required for Field 26 should be included.  

27. National Register Historic District – Field Eligible:  Indicate whether a potential National Register historic district exists. At the ‘Discuss’ prompt state why the potential district is important, referring to specific Areas and Periods of Significance and the proposed boundaries for the district. Also attach a map, showing the proposed district boundaries, indicating all resources within the boundary identified by address and shaded to illustrate contributing/ noncontributing status within the proposed historic district.

Complete the chart provided for a field eligible National Register Historic District. Add additional lines as needed to record all resources within the proposed district boundaries. The information in the chart on this portion of the form should agree with the data on the attached map.  

Eligibility Criteria – Indicate in this column the applicable criteria, A-D.

Resource Address – Enter full address for all resources within proposed historic district boundary.

Model Name or Label – Referring back to the information in the chart prepared for Field 12, indicate the appropriate model name or label. Enter N/A for resources which are not examples of the identified models/labels.

Contributing/ Noncontributing – Indicate whether each resource is contributing or noncontributing to the field eligible historic district. This assessment should be consistent with the information regarding significance after the ‘Discuss’ prompt and take an assessment of integrity into consideration.

Photograph - Either embed a thumbnail-size digital image or enter the appropriate photo number/ label information.

Surveyors interested in identifying Local Landmark Historic Districts are welcome to add this information to this survey form as Field 27a. All items required for Field 27 also should be included for Field 27a. If both a National Register and Local Landmark Historic District is identified, the attached maps should be clearly labeled to distinguish between the two.  

VIII.  Recording Information

28. Photograph numbers:  Refer to photo log numbers and give location name and address where digital files will be stored. See Additional Required Materials for more guidance on photos.

29. Report title: Provide the name of the survey report with which the subdivision is associated.  If a report is not completed, indicate N/A. 

30. Date(s):  Enter the dates the subdivision was recorded in the field. Month and year is sufficient. 

31. Recorder(s):  Enter the full name of the recorder(s). 

32. Organization:  Enter the name of the organization, agency or company with whom the recorder is affiliated (be specific). 

33. Address:  Enter the address of the organization, agency or company conducting the survey. 

34. Phone Number(s)/Email:  Give the phone number and email address of the company/agency with whom the recorder is affiliated.

Additional Required Materials

• Sketch Map

The purpose of this map is to graphically depict the surveyed subdivision, the relationship of cultural and natural components to one another, the location of site features, the boundaries of the resource, and the relative scale of the components. The map may be manually drafted or created through a computerized program. Surveyors may consider using an original subdivision plat map as a base map.

 A sketch map for a postwar subdivision survey should include: building addresses, survey area boundary, and major topographical or natural features in the vicinity. Each sketch map should have a detailed key and a north arrow. The map should be drawn to scale, if possible. 

 If the subdivision survey identified a potential historic district, the boundaries should appear on the sketch map. This map also should indicate contributing and noncontributing resources. These details should match the information which appears in the chart in Field 27 (and/ or Field 27a). If both a National Register and local landmark historic district is identified, the map should be clearly labeled to distinguish between the two. In such cases, surveyors may consider attaching multiple sketch maps as appropriate.

• USGS Map Location

Attach a 1:24,000 photocopy (not reduced or enlarged) portion of a United States Geographical Survey (USGS) quad map to the form.  The recorded site should be marked in a way that does not obscure the location.  

Standard quadrangle maps may be obtained through the U.S. Geological Survey Information Services Center.  Please visit www.usgs.gov for more information.  

• Photographs

A single image of each building, structure, and object within the surveyed subdivision should be provided. The photographs should show the general setting and any special features.  The following information should be provided for each photo, either as a caption or on a photo log: 

1. Resource number (feature or structure number if appropriate)

2. Resource name

3. Description of view indicating direction of camera

4. Date the photograph was taken

Additional Optional Materials

Historic images can enhance the completed survey form. Such views are often available from postcards, walking tour guides, and local history archives. Always indicate the source and date, actual or estimate, for any historic images.

Certain optional materials are not appropriate to attach to a survey form.  Do not include photocopies of deeds, property transfers, personal documents (birth, death, marriage certificates) or handwritten field notes.

The OAHP Historic Cultural Landscapes Form, which is modeled on the Historic American Landscapes Survey (HALS) Short Format History Template, should be completed for most cultural landscapes (sites and/or districts) documented during intensive level historical/architectural survey, and may also be used to document historic archaeological landscapes. Cultural landscapes associated with post-World War II residential subdivisions are an exception, and should be recorded on OAHP form #1403b. 

Additional documentation: each major building, structure, site, and object encompassed by the larger cultural landscape should also be documented separately on appropriate forms (1403 for buildings and structures; 1402 for objects and historic archaeological sites). Cross-reference OAHP assigned file numbers for any properties documented on multiple forms. 

Survey forms should be corner-stapled (not bound or in notebooks), submitted in site number order, and accompanied by USGS maps showing property location (all properties) and boundaries (properties over 10 acres), sketch maps/site plans, and sufficient photographs to convey the character and extent of the cultural landscape. 

Include the following information in the upper left hand corner (header) of all pages:

        OAHP site number: ######  

        It is also acceptable to include the CLG or SHF grant number in the header. 

Include the following information in the lower right hand corner (footer) of all pages:

        Page number: # of # 

This form is designed to be filled out with the aid of a computer word processing or database program. Enter as much information as necessary in each non-Lexicon field, using as many lines and pages as required. Do not break narrative sections by placing part of the information on continuation sheets. To ease encoding of the survey information into the SiteFiles database, care should be taken to clearly distinguish the information provided from the prompts on the form. Underlining and bolding represent two methods for making this distinction.

Sidebars

Cultural Landscape Classification: indicate with bold, underline, or other graphic convention whether the cultural landscape being documented is a site or a district; and whether it is a Historic Designed, Historic Vernacular, or Ethnographic landscape.

Type of Landscape: check the box which most closely characterizes the property type represented by the cultural landscape; if none of the selections apply, check “other” and add in the property type.

Identification

Property name: Provide the historic, current, and/or other name(s) of the cultural landscape. Indicate the type of name by checking the appropriate label. More than one name may be entered.

Resource count: enumerate the total number of buildings, structures, objects, and sites encompassed by the landscape.

Ownership: select one or more boxes.

Owner(s) contact info: if this information has been obtained during the survey, provide name, address, and phone/email for property owner(s). Keep in mind the owner may be a private individual, organization, or a specific federal, state, or local agency.  Be aware also the property and owner address are not always the same. 

Previously recorded resources associated with property: If the landscape or resources located within the landscape have been previously surveyed, enter the existing official OAHP site number(s).

Location

Street Address: Indicate exact street address(es), including zip code, of the landscape.  In cases where there are multiple addresses, indicate which address belongs to which resource.

Municipality: Indicate the city, town, or unincorporated village; if rural, list the nearest such municipality and select the “vicinity” box.

USGS 7.5’ quad: cultural landscapes should be located on 7.5 minute (1:24,000 scale) quadrangle (commonly referred to as quad) map. List the quad map name and map date.  If the map has been photo-revised, include the photo-revised date.

Parcel number: provide local tax parcel number(s) for properties encompassed by the cultural landscape

Parcel information (optional if parcel # provided above): provide addition/subdivision name and block/lot numbers for urban and suburban properties encompassed by the cultural landscape; usually not available for larger rural acreage properties; may be obtained from local planning or assessor’s offices.

Acreage: provide actual or estimated acreage (indicate which) of property in acres. This may be calculated from maps or obtained from other sources such as parcel maps or assessor’s records.

Public Land Survey System (PLSS): Fill in all blanks with the Principal Meridian, Township, Range, Section, and four Quarter Sections. This information can be computed from the USGS quadrangle map or it may be available from the local tax assessors or planning office. 

Boundary description and justification: Describe the physical extent of the property surveyed.  When appropriate include street names, property lines, and geographic features. Indicate whether the boundaries are historic boundaries, current legal boundaries, or other type of boundary. Explain and justify the chosen boundaries.

Description

This narrative/outline section should be concise yet complete, and as long as necessary to adequately describe the characteristic features of the cultural landscape. Systematically describe the landscape so that the following features (as applicable) are addressed. Indicate actual or estimated dates of features, including original features as well as later alterations/additions. Note that this is not an exhaustive list of features to consider, but a suggestion of potential or likely features to address in the narrative/outline.

Natural Features

Topography: rolling, flat, mountainous, karst, etc.

Vegetation: native/introduced/exotic, deciduous/evergreen, agricultural produce (pasturage, row crops, orchard trees), grasses, perennials, shrubs, trees, etc.

Water: spring, creek, canal, pond, lake, reservoir, etc.

Geology: soils, rock formations and stratigraphy, underground water, minerals, fossil fuels, etc.

Ecology: animals, insects, habitats, environmental hazards, etc.

Climate: annual precipitation (snow and/or rain); cold/heat range; growing season; plant zone, prevailing winds, etc.

Designed/Cultural Features

Land Use patterns: gardens, yards, fields, pastures, vineyards, timber lots, terraces, unstructured open spaces, recreational open spaces, sports courts/fields/courses, mines, open pits, tailing piles, etc.

Planting patterns: rows, grids, raised beds, lawns, ornamental/decorative, naturalistic/naturalized, xeriscape, etc.

Boundary demarcations: fences, walls, ditches, hedges, buildings, topographic features (mountain ridges, creeks, drainage patterns)

Spatial organization/layout: formal, informal, functional, etc.

Circulation networks: railroad lines, paths, trails, streets, roads, navigable waterways, aerial trams, etc.

Views and vistas: borrowed, on-site, natural setting, designed, forced perspective, etc.

Water features (functional and ornamental): cisterns, wells, springs, creeks, rivers, ponds, lakes, ditches, acequias, pools, waterfalls, fountains, etc.

Buildings, Structures, and Objects: sheds, privies, stables, silos, missile silos, houses, barns, fences, walls, mills, bridges, bridge abutments, tunnels, mausoleums, monuments, bandstands, major sculptures, mining structures, rolling stock, gondolas, etc. (NOTE: for major buildings, structures, and objects, also complete Architectural Inventory Form #1403 or other appropriate OAHP form; consult with OAHP staff for additional guidance). Provide each associated building, structure, and object with an identifying number and name (for example: 1- detached garage, 2- shed, 3- fountain), and include the resource-specific OAHP site # if applicable.  Use the same identification number(s) when labeling photographs and the sketch map.

Small-scale elements: lighting, seating, signage, arbors, grave markers, equipment, abandoned vehicles, minor religious shrines, etc.

Other: as applicable to specific landscape under consideration

Developmental History

Location:  Indicate whether the landscape is in its original/historic location or whether it or any of its major components have been moved.  If applicable, note the date of the move.

Development date(s):  Give the construction/development date and indicate if the date is estimated or actual.  A circa date or a date range may be given as an estimate.  Construction dates may be estimated using photographs, oral histories, Sanborn maps, and/or an analysis of the resource itself.  Indicate the source(s) of the given date.

In some cases it is appropriate to include multiple dates of construction.  When a property has been extensively remodeled or completely restored, both the original construction date and the date of the change should be given and clearly identified.  For example: 1886 (original) and 2005 (restoration).

Designer(s) / builder(s):  Give the full name or firm name of any architect, landscape architect, designer, builder, developer or contractor associated with the resources of the landscape or the overall landscape, and indicate if the name(s) are attributed or documented. Provide the sources of such information.  If no architect, landscape architect, designer, or builder has been identified during the research process, then Unknown may be entered.

Developmental history and evolution:  Provide a chronological description of the landscape’s development, including original occupation and construction as well as later alterations, demolitions, and additions.  Provide dates, actual or estimates, for changes.  Identify and date changes (expansions, reductions) to historic boundaries. Provide the sources for obtaining developmental history (could include historic photographs, oral history interviews, assessor’s records, Sanborn maps, building permits, and surveyor observations based on physical examination of the landscape and its resources).

Historical Associations

Original/historic use(s):  Indicate the original building use(s).  Use only terms from the OAHP Lexicon Tables.

Current use(s):  Indicate the current use(s) of the building.  If the current use is the same as the original use, indicate that use in both sections.  Use only terms from the OAHP Lexicon Tables.

Historical Background/Overview:  Provide historical information about the landscape, identifying individuals, events, and trends associated with its development, occupation, and/or use. This section should indicate who lived at or used the property, and must place these individuals and groups in proper historical contexts.  Whenever possible include information about the individuals and events associated with the property up to the present day.  It is usually easier to gather this more recent information now rather than waiting until the records are less accessible.  Recording a complete property history not only keeps forms current for longer (less need for resurvey) but also allows for the collection of information now which may gain greater significance over time. 

Note all source(s) used for this property-specific historical overview. Primary sources may include census records, city directories, oral histories, business histories, and old photographs. Secondary sources may include local histories, period newspaper accounts, biographies and monographs

Historic Context Evaluation

Evaluate the Landscape within one or more Historic Contexts; for each, identify the following significance and integrity factors:

Name of Historic Context: Provide the name of the Historic Context used to evaluate the Landscape (from an associated MPDF or other context document, if applicable).

Area(s) of Significance:  Indicate the Area(s) of Significance associated with the Landscape. Base selection of the Area(s) of Significance on information presented in Developmental History and/or Historical Association sections. Use only terms from the OAHP Lexicon Tables.

Significant Person(s): Indicate any persons associated with the Landscape for whom potential significance has been identified in the Developmental History and/or Historical Associations sections.

Period of Significance:  Indicate the date range or single year of historical significance that the landscape represents, as documented in the Developmental History and/or Historical Associations sections. A property may have multiple Periods of Significance if it has several Areas of Significance. When Architecture or Landscape Architecture is an Area of Significance, the Period of Significance is generally the year of construction or first use. 

Significant Date(s): Indicate specific important dates of events for which potential significance has been identified in the Developmental History and/or Historical Associations sections.

Level of Significance:  Indicate the geographic context within which the resource is being evaluated (national, state, or local).

Discuss presence or absence of character-defining features needed to convey significance within this context: In a brief narrative, describe how the Landscape, as an associated property type, is able to convey significance through the presence of character-defining features.  If the property does not have sufficient character-defining features to adequately convey such significance, please explain.   This narrative is written without consideration of integrity or condition of the resource.

Landscape retains Integrity of: select all aspects of Integrity that the property retains, based upon the Historic Context (area, period, and level of significance) which the Landscape represents.  If the property represents multiple Historic Contexts, Integrity should be evaluated separately for each.

Discuss presence or absence of integrity within this context:  In a brief narrative, discuss whether or not the Landscape retains sufficient integrity to convey significance in the applicable context.

Eligibility Assessment

Existing designation?: Indicate whether the resource is individually designated or located within a designated historic district, and the name of the property or district as designated.  Also indicate the name of the designating authority or authorities, the date(s) of designation, and – if the property falls within a designated district – whether it is a contributing or noncontributing resource.

Individual site:  If the Landscape is being assessed as an individual site, indicate whether it is eligible, not eligible, or needs data.  This appraisal should be consistent with the Historic Context-based evaluations of significance and integrity factors. Indicate applicable NR Criteria, Criteria Considerations, and SR Criteria. Provide a summary statement of why the property is or is not recommended as eligible. Indicate contributing or non-contributing status of primary and secondary resources within the property’s boundaries.

Potential district:  If the Landscape is being assessed for district potential, indicate whether it is eligible, not eligible, or needs data. This appraisal should be consistent with the Historic Context-based evaluations of significance and integrity factors. Indicate applicable NR Criteria, Criteria Considerations, and SR Criteria. Provide a summary statement of why the resource is or is not recommended as eligible. If recommending the district as eligible, justify proposed boundaries, and provide annotated list or table indicating contributing or non-contributing status of each resource within the boundaries.

Recording Information

Survey date:  Enter the date resource was recorded in the field.

Associated Report:  Provide the name of the survey report submitted in conjunction with the documentation of the Historic Cultural Landscape. If a report is not completed, indicate N/A.

Photo log:   Refer to photo log numbers and give location name and address where digital files will be stored (see below for photo documentation guidance). 

Surveyed by:  Enter the name of the surveyor(s), along with contact information (affiliation, company or organization name, phone, mailing address, email). 

Project Sponsor:  Enter the name of the organization, agency, or company for whom the project is being undertaken, along with contact information (contact person, phone, mailing address, email). 

Additional Required Materials

• Sketch Map

Provide a sketch map of the documented landscape, including the immediate environs.  The purpose of this map is to graphically depict the property/district through an image that illustrates the boundaries of the landscape; the location, extent, and nature of the landscape’s major features; the relationship of cultural and natural components to one another, and the relative scale of each.  The map may be manually drafted or created through a computerized program. Include all associated buildings, structures, sites, and objects.

The map must include a key/legend with the site/district name, address, site number, exact or approximate scale, a north arrow, and useful interpretive codes or figures.  Label property features on the map legibly (words, letters, or numerals); coordinate labels with the organizing system used in describing the resources in the survey form. Codes or graphic figures, linked to the key, can provide additional information about the resources shown on the map (for instance, contributing or non-contributing status).

• USGS Map Location

Attach a 1:24,000 photocopy (not reduced or enlarged) portion of a United States Geographical Survey (USGS) quad map to the form.  The recorded site should be marked in a way that does not obscure the location.  

Standard quadrangle maps may be obtained through the U.S. Geological Survey Information Services Center.  Please visit www.usgs.gov for more information.  

• Photographs

Photos of the Landscape and its associated resources (buildings, structures, sites, objects) must accompany this form. Each major feature of the Landscape, and general views showing multiple features in relationship to each other and to the overall setting, should be photographed. If access to the property is denied or restricted, then a complete photographic record of the site cannot be obtained. The photographs should show as many elevations different views of the Landscape as possible.

The following information should be provided for each photo, either as a caption or on a photo log: 

1. Resource number (feature or structure number if appropriate)

2. Resource name

3. Description of view indicating direction of camera

4. Date the photograph was taken

Additional Optional Materials

Historic images can enhance the completed survey forms.  Such views are often available from postcards, walking tour guides, and local history archives.  References to these images should be included on the form so this material is not overlooked.  The pictures can be used to illustrate the information discussed in the Developmental History and Historical Associations sections.  Always indicate the source and date, actual or estimate, for any historic images.

 Certain optional materials are not appropriate to attach to a survey form.  Do not include photocopies of deeds, property transfers, personal documents (birth, death, marriage certificates), or handwritten field notes.

Complete a Cultural Resource Re-Visitation Form when a Management Data Form and component forms have been previously filed with the land managing agency and/or the Colorado Office of Archaeology and Historic Preservation and no substantive changes to the character of the site are required as a result of the current re-visitation. Please use the Management Data Form and supporting forms (archaeological component, linear, vandalism, etc.) when changes are required to:

• Site type

• Linear resources

• Additional artifact assemblages and/or features

• Boundary size

• Vandalism

• N.R.H.P. Recommendations

 If the original form is incomplete, outdated, or otherwise inadequate please submit a new set of cultural resource forms.  Please see the Colorado Cultural Resource Survey Manual for detailed information concerning many of these categories.   

Photographs are required for all buildings and encouraged for all resources.  A copy of the U.S.G.S. quad map showing site location is required for all sites or properties. 

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more for more information. 

2. Temporary Resource Number:  List any temporary numbers assigned in the field. 

3. Resource Name:  Include the names that appear on the original documentation, in addition to any other names of which you are aware. 

4. Project Name/Number:  Provide the name of the project and/or the contractor's or agency's project number. 

5. Government Involvement:  If the resource is identified in conjunction with a federal, state, or local government project (i.e., government funds or land involved) indicate the type of government involvement and the agency.  Be as specific as possible.  (Example: BLM-San Juan Field Office, not just BLM). 

6. Site Categories:  Check as many as apply. 

7. Owner(s) Name and Address:  Indicate a specific federal, state, county or local agency, or the name and address of a private individual or company.  For example, give the name of the specific forest or BLM field office.  Private ownership information can often be found at city and county tax offices.  If unknown, please put "unknown" in the field. 

8. Site Relocated:  Indicate whether or not you were able to relocate the site.  If you were not able to locate the site, explain why. 

9. Previous Recordings:  List any information concerning the dates, organizations, and personnel involved in earlier documentation(s) of the resource. 

10. Eligibility:  Indicate the most recent National Register eligibility assessment.  Remember, if you are changing the assessment, you must fill out a Management Data Form and appropriate component form(s). 

11. Listed on Register:  Check the category that applies.  Add the date that the site was listed if it is on the National or State Register. 

12. Condition:  Use this space to describe the condition of the site.  This is a subjective decision concerning the general condition of the resource.  Provide details concerning natural and man-made disturbances.  Mention specific details for particular areas, structures, or features if appropriate. 

13. Threats to Resource:  Assess the probable future threats to the resource.  Include any impending threats that have spurred the recording of the resource (e.g., timber sale, highway construction, well pad construction, etc.). 

14. Existing Protection:  If applicable, note how the site is monitored/protected (e.g.,  fenced in the confines of a rancher's property, completely backfilled, BLM patrolled, etc.). 

15. Recorder’s Management Recommendations:  Provide your management recommendations for the resource.  Management recommendations must be consistent with National Register eligibility (e.g., if "not eligible" then the only possible management recommendation is "no further work").  Please list as many as appropriate. 

16. Known Collections/Reports/Interviews:  List the name and address where collections can be studied; any knowledge of previous surveys and excavations (and appropriate references to these); and bibliographic references for all known published material concerning the site.  

17. Site Description/Update:  This is a narrative summarizing the remains observed at the site and the general site setting.  The description should include both a synthesis of the artifacts and features and any additional important information.  Please be as complete as possible. 

18. Photograph Numbers:  Refer to photo log numbers and give location name and address where digital files will be stored. 

19. Artifact and Field Documentation Storage Location:  Indicate where any collected artifacts will be curated and where the field notes and photographs will be stored. 

20. Report Title:  Provide the name of the report that discusses this resource visit. 

21. Recorder(s):  Enter the full name of the recorder(s).  Do not use initials. 

     Date:  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format. 

22. Recorder Affiliation:  Enter the name of the organization, agency, or company with which the recorder is affiliated (be specific). 

Phone Number and/or Email Address:  Give the phone number and/or email address of the company/agency with which the recorder is affiliated.

This form is used to document the intentional human disturbance or vandalism found at a cultural resource location. This form should be attached to the appropriate component forms and a completed Management Data Form.  Please indicate the location, nature, and extent of the vandalism on the site sketch map and photograph the disturbance. 

NOTE:  Any disturbance to human remains must immediately be reported to the county coroner.  A copy of this form should be sent to the appropriate landholding agency.   

1. Resource Number: Please put the resource number (Smithsonian trinomial number) here as it appears on the Management Data Form. 

2. Temporary Resource Number:  List any temporary numbers assigned in the field. 

3. Owner:  Indicate a specific federal, state, county or local agency, or the name and address of a private individual or company. For private land ownership this information can be obtained from city or county tax offices. 

4. Type of Vandalism (check as many as apply):  Check the appropriate vandalism type, surface collection, damage to archaeological deposits, damage to standing structures, damage to rock art or other. If other please include a brief description of the type of vandalism. 

5. Description:  Provide a detailed description of the vandalism that was observed. Include references to the site sketch map and photographs. Give specific information such as size, depth (if applicable) and percentage of the site that has been disturbed. 

6. Are human remains disturbed?  If there is evidence of human remains at the site please indicate "yes" and describe the number of bones and their general condition. Example: several articulated bones scattered throughout the disturbed area. 

7. Does this appear to be a one-time incident? Or does this appear to be several incidences?  Please estimate when the damage occurred.  Using your judgement determine if the vandalism occurred as a single event or over repeated times. Estimate the probable time (month, day, and year) when this event occurred. 

8. To what extent has the integrity of the site been compromised?  Describe the percentage of intact areas left on the site. How does this change the eligibility of the site? If there is a change in the eligibility you must fill out a new Management Data Form or Re-evaluation Form. 

9. Recorder(s):  Enter the full name of the recorder(s). 

10. Date(s):  Date(s) resource was recorded

The Rock Art Component Form should be used in conjunction with the Management Data Form to record rock art panels.  A component form, with photographs, should be completed for each panel at the site.  Insert a Site Plan showing panel location. Plan and Profile of the site is recommended. Include a topo map with each site form. Insert a scale drawing of panel. If not inserted, please attach a scaled drawing of the panel showing the identifiable motifs and indicating color, manufacturing techniques, weathering, vandalism, and other important features. 

If archaeological remains other than rock art are associated with the site please complete and attach the appropriate (Prehistoric Archaeological Component Form or Historic Archaeological Component Form) component forms. 

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here as it appears on the Management Data Form. 

2. Temporary Resource Number:  List any temporary numbers assigned in the field. 

3. Panel Number:  If there are multiple panels present at the site please number them and indicate which panel this form refers to. 

4. UTM Coordinate:  List the Zone (and the NAD datum), followed by the easting (mE) and the northing (mN) of where the panel is located.  

5. UTM Source:  Check the appropriate box for the calculation method, whether manually, corrected or uncorrected GPS. 

6. Physical Location: Note the location of the panel within the site, such as the distance and bearing/azimuth from the datum to the panel. 

7. Identifiable Motifs:  List, describe, and if possible identify motifs present on the panel.  Motifs may include anthropomorphs, zoomorphs, and symbols. 

8. Petroglyph:  Check as many as types of petroglyph (unpainted) techniques as apply using comments to clarify if necessary. 

• Solid-Pecked:  A method of making rock images using a "pecking stone" or other sharp, durable tool to completely dimple the surface so that individual peck marks are difficult or impossible to discern.

• Stipple-Pecked:  Method of making rock images by dimpling the surface in a non-contiguous pattern, leaving small spaces between individual peck marks.  

• Cupule:  A method of making rock images by abrasion, rubbing away enough of the rock surface to create cup-like depressions. 

• Abraded:  A method of making rock images by lightly rubbing the rock surface with a coarse, durable stone tool; a shallower effect than cupule. 

• Incised:  A method of making rock images by cutting or abrading narrow linear marks into the panel surface; often an outlining technique. 

• Scratched:  Method of making rock images by lightly marring the surface using a sharp-edges tool; a shallower effect than incising. 

9. Pictograph:  Check as many as types of pictograph (painted) techniques that apply using comments to clarify if necessary. 

Design Colors:  If the panel contains pictograph elements describe, the color and indicate the appropriate Munsell color designation.  Use continuation sheets if needed. 

10. Age Estimation: Sometimes it is useful to try and place quadrupeds or anthropomorphs into a general time period.  Some generalizations that may aid you in that are listed below. 

• Archaic: Many times Animals have large branching antlers, long bodies and long tapering legs ending in cloven hooves. Human figures are rare but usually thin with long fingers and toes. Archaic era rock art is generally very difficult to discern due to weathering and patination. 

• Formative era: Quadrupeds typically have rounded bodies and shorter legs. Big horn sheep and elk are common. Humans are smaller and may have bows and arrows. Ancestral Pueblo may be more characterized by blocky bodies and Fremont with trapezoidal bodies are typical of this era. 

• Proto-historic era: Have an abundance of bear paws, hunting scenes, trail maps and battle scenes. These can mark the Numic entrada in western Colorado. 

• Historic era: Is often times marked by the horse, rifle, cowboy hats and boots. 

11. Superimposition:  If superimposition is present, and it is possible, identify the order in which the elements were added to the panel.  Use a 1 for the first element, and number upwards from there. Use a magnifying glass to help sort out the sequences.  Discuss the extent and nature of any overlapping elements. 

12. Design Patination:  Describe the location, nature, and extent of patination on the panel elements. 

13. Kind of Rock:  Identify the type of rock (sandstone, basalt, granite, etc.) on which the panel is located.  Include rock formation if known. 

14. Site Plan:  A site plan should show the location of the individual panel in relation to other panels on the site, and/or the overall site. 

15. Natural Rock Feature Incorporation:  Discuss the extent and nature of any natural rock features (cracks, color change, curves, inclusions) that are incorporated into the panel. 

16. Background:  Check as many alterations as apply using comments to clarify as necessary.  If lichen is present on the panel describe the location and extent of the growth. 

17. Panel Dimensions:  Provide, in centimeters, the length and width of the panel. 

18. General Description:  Describe the panel, making sure you include the following: 

Height of lowest rock art element(s) above ground level:  In centimeters measure the distance between the ground level and the lowest element on the panel. Or give the measurement in centimeters of the soil deposits covering the lowest elements. 

Height of highest rock art element(s) above ground level:  In centimeters measure the distance between the ground level and the highest element on the panel. 

19. Direction Panel Faces:  Indicate the direction the panel faces in degrees or compass direction (north, south, east, or west). 

20. Angle of Panel:  Indicate if the panel is generally perpendicular to the ground surface (90 degrees) or horizontal, such as on top of a boulder (180 degrees), or facing ground on ceiling of rock shelter (0 degrees), or in between. 

21. Condition of Panel:  Explain any vandalism, deterioration, weathering, or other factors which affect the condition of the rock art.   

22. Threats to Panel:  Please describe any threats, either natural or man-made (erosion, construction, vandalism, etc.) that are a threat to the condition of this panel. 

23. Photographs:  Refer to photo log numbers and give location name and address where digital files will be stored.  Never chalk or cast the rock art.  

24. Other Recordings:  Note any other types of recording, including scaled drawings, which were done.  Indicate whether records of previous recordings are attached or where they are on file. 

25. Additional Comments/Recommendations:  Use this space to explain any features or details you would like to expand upon further.  Briefly summarize associated archaeological artifacts and features.  Complete appropriate supplemental forms if artifacts and/or features are associated with the rock art.  

26. Recorder(s):  Enter the full name of the recorder(s).  Do not use initials. 

27. Date:  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format.

To be used only for phenomena that meet the requirements of the recorder’s definition.   This form is not to be used for phenomena that are eligible for the National Register or are part of the built environment. Typically, isolated finds are transportable artifacts representing a single activity.  A single feature may be considered an isolated feature and recorded on this form. 

Please note that isolated finds (IFs) may be eligible for the N.R.H.P..  The Colorado Cultural Resource Survey Manual (Revised 2007 Version) changed the characterization of isolated finds.  The current language is, “Because of the limited information provided on an Isolated Find Form, SHPO staff will invariably find these resources not eligible.  If you are recommending the resource is eligible or are recommending further work, the resource needs to be documented on the appropriate form.”  This form is the sole documentation for the cultural resource occurrence. 

Be sure that you attach a map in 1:24,000 scale with the IF clearly plotted.

1. Resource Number:  Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more for more information. 

2. Temporary Resource Number:  Indicate any temporary numbers assigned in the field. 

3. County:  Fill in the appropriate county name. 

4. Recorder’s Definition of Isolated Find:  Describe your criteria for distinguishing isolated finds from sites. Make sure you are in agreement with the land managing agency’s definition. 

5. Locational Information:  Enter the Prime Meridian in the “P.M.” cell, and the Township, Range and Section in the following cells.  In the “Quarter Sections” cell, identify the aliquot parts (“¼ ¼”), and describe how you aligned them, especially if the section is an odd shape. 

6. USGS Quad:  List the name of the 7.5’ USGS quadrangle on which the isolate is located. 

7. Elevation:  Give the elevation of the isolate in feet. 

8. UTMs:  List the Zone (and the NAD datum), followed by the easting (mE) and the northing (mN).  Check the appropriate box for the calculation method, whether manually, corrected or uncorrected GPS. 

9. UTM Source:  Indicate how UTM’s were calculated and if you used a GPS if the data were corrected.  There are four ways to correct GPS data: differentially, wide-area augmentation system, satellite service providers using L-band frequencies, and postprocessing.  If you used one of these ways, then check the appropriate box.  

10. Landowner:  Identify the private owner or land managing agency (e.g., BLM, U.S.FS, NPS).  Be as specific as possible.  (Example: BLM-San Juan Field Office, not just BLM). 

11. Describe Artifact(s):  List and describe artifacts observed at the isolated find location. Please include drawings or photographs of any diagnostic artifacts.  Be sure to mention the dimension and/or distribution of the artifacts.  If no artifacts are present, check the “No artifacts” box.  The sum total of the artifacts better not exceed what you have listed in your definition! 

12. Describe Feature:  Describe the feature you are recording, including dimensions. Make sure you include a sketch map.  If no feature is present, check the “No features” box.  If you have recorded artifacts, and you are tempted to describe an associated feature, you probably need to be filling out a Management Data and appropriate component form. 

13. Cultural Affiliation and Justification:  Identify the most appropriate cultural affiliation and the basis for your classification. 

14. Time Period and Justification:  Indicate the approximate time period of the isolated find and the basis for your estimate. 

15. Relevant Environmental Information:  Describe the natural environment in which the isolated find is located.  Include pertinent data about elevation, topography, soils, vegetation, and nearby water sources. 

16. Is this isolate located in a cultural landscape?  Indicate, by checking the appropriate box, whether the resource is located in a cultural or historic landscape.  A cultural landscape is defined as "a geographic area, including both cultural and natural resources and the wildlife or domestic animals therein, associated with a historic event, activity, or person or exhibiting other cultural or aesthetic values." There are four general types of cultural landscapes, which are not mutually exclusive: historic sites, historic designed landscapes, historic vernacular landscapes, and ethnographic landscapes (see National Register Bulletin 30 Guidelines for Evaluating and Documenting Rural Historic Landscapes for more information). 

17. Why is this isolated find/feature not eligible for the National Register:  By using this form, you are implying that you find the resource not eligible for the National Register.  Please justify your reasons for believing the IF is not eligible. 

18. Additional Information:  Please include any additional information in this cell.  It is acceptable to attach additional pages if necessary. 

19. Collection:  Indicate whether or not the artifact(s) was collected, and list the name of the institution where the artifact(s) will be curated. 

20. Report Title and Project Number:  Provide the name of the report and any reference number with which the isolated find is associated. 

21. Recorder and Affiliation:  Enter the full name of the recorder, the name of the organization, agency or company with which the recorder is affiliated (be specific), and the date on which the IF was recorded.  The date should be in a MM/DD/YYYY format. 

Additional Required Materials 

• U.S.G.S. Map Location

 Attach to the form a copy of the portion of the 1:24,000 United States Geological Survey (U.S.G.S.) quad map clearly showing the location of the isolated find or isolated feature.  Do not reduce or enlarge this map.  Include the Smithsonian trinomial number, the name of the U.S.G.S. quad, and the township and range in which the IF is located. 

Standard quadrangle maps may be obtained through the U.S. Geological Survey Information Services Center.  Please visit www.usgs.gov for more information.

The Paleontological Component Form should be completed for all paleontological resources.  This form should be used in conjunction with the Management Data Form.  Information concerning paleontological resources is added to the cultural resource database at OAHP.

I.  Identification 

1. Resource Number:  Please note the site number (Smithsonian trinomial number) here as it appears on the Management Data Form. 

2. Temporary Resource Number:  Fill in any temporary numbers assigned in the field. 

3. Resource Name:  Note any names given to the paleontological locality or resource.

II.  Paleontological Data

4. Type of Locality:  Describe the type of locality.  Types of paleontological localities include Invertebrate, Vertebrate, Floral and Trace (e.g., tracks, skin impressions, etc.). 

5. Formation/Horizon/Geologic Age:  Document the name of the formation associated with the resource and/or the horizon within that formation.  If known, note the geologic age of the deposits (in terms of time period, years and/or epoch).

6. Description of Geology and Topography:  Describe the general area of the deposits.  This description may include stratigraphic outcrops, topographic relief, geomorphology and other landscape and/or stratigraphic patterns pertinent to the locality.

7. Specimens Collected/Observed:  Provide an inventory of specimens collected in the field and describe those observed. 

8. Paleoecologic Inferences:  If known, describe the ancient environment represented by the sediments associated with the deposits. 

9. Known Collections/Excavations/Publications/Other Forms:  Document any previous research, recording or collecting of the locality. 

10. Additional Comments:  Provide any additional information which would help the reader to better understand the resource. 

III.  Management Considerations  

11. Sensitivity:  Check the level of sensitivity that pertains to this resource. 

12. Research Potential/Significance:  This section should be evaluated by a qualified paleontologist only. 

13. Recommendations for Further Work:  Like the Research Potential of the resource, recommendations for future research should be evaluated by a qualified paleontologist. 

IV.  Administrative Data

14. Activities Completed:  Check those activities which were completed at the site during this recording. 

15. Existing Protection:  Check the existing level of protection currently at the site. 

16. Fossil Storage at:  Provide the name and location of the curatorial facilities housing the specimens. 

17. Recorder(s):  Write the name of the person(s) recording the locality. 

18. Date(s): Provide the date(s) this form was completed.

A Reconnaissance form must be completed for buildings and structures recorded as part of a reconnaissance survey. Sheds, garages, agricultural buildings, and any other buildings associated with the primary resource should be recorded on an ancillary form (OAHP #1417b) and will have the same site number as the primary recorded resource. If an ancillary form is used, the primary form should include location information noting the boundary for the entire site. Surveyors may choose to use a new #1417 form for each individual building on a site, but note that the ancillary form was designed to keep surveyors from having to repeat identification and location data for buildings that may share that information.

Please do not leave any fields on the survey form blank. All of the required information has been requested for specific reasons and, therefore, is important. The directions for specific fields below offer suggestions for appropriate alternatives to leaving a field blank.

Certain fields should use the OAHP lexicon as guidance. The terms have been carefully selected to facilitate computer database searches and should be used to the greatest extent possible. When appropriate lexicon terms are not available to describe a material or feature, surveyors can expand beyond the identified terms. 

This form is designed to be primarily filled out in the field, though some of the required information in the Identification and Location sections of the form will require office work to finalize. Although the forms are designed to be filled out in the field, OAHP requests that surveyors type field notes into a digital version of the form and submit the printed word processed version of the form for archiving. Word processing will assure that no valuable information is lost due to illegible handwriting or smudged ink.

Please include the following information in the upper right hand corner of page 2 and all subsequent pages:

Site number: ######

Page number: # of #

It is also acceptable to include the CLG or SHF grant number in the header.

Survey forms should be corner-stapled (not bound or in notebooks). Accompanying materials, such as photo sleeves, should be corner-stapled to the forms. Forms should be submitted in site number order.

OAHP site # : Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more information. 

Identification

1. Property name: If known, provide name(s) of building; indicate whether name is historic/original; current; or other. Historic name could be that of original or prominent owners or occupants, original or prominent businesses, original institutional occupant (e.g., Rocky Ford City Administration Building). If the building is popularly known by a current or other name, please provide it as well and clarify that it is not a historic name.

2. Resource classification: Indicate the type of resource recorded on the form. This form should be used for a single building, structure, object, or site. Use a new form or attach a Reconnaissance: Ancillary form (#1417b) for each building, structure, object, or site on a single property (Note: a single OAHP resource number may apply to multiple survey forms).

3. Ownership: Indicate the type of ownership, if known.

Location

4. Street address: List current physical location of property (no PO boxes); include number, street name, and ZIP code.

5. City/Town: List the municipality in which the property is located. For rural properties, indicate nearest municipality and indicate “vicinity.”

6. County: List the county in which the property is located.

7. USGS Quad: Provide name and date of United States Geographical Survey (USGS) topographical quadrangle map where the property is located; attach a photocopied or printed portion of the map to the form upon submittal to OAHP, with a circle indicating the building’s location.

8. Parcel number: Provide a tax parcel number for properties in communities with such assignments.

9. Parcel information: Lot(s), block, addition/subdivision (year of addition/subdivision): Provide parcel information as available in the local tax assessor’s or planning offices. Note that rural addresses rarely have such information.

10. Acreage: Indicate size of property/parcel (may be available from assessor’s office, plat map, or land survey, or other source); indicate whether number is estimated or actual.

11. PLSS information (Principal Meridian, Township, Range, and Section): Fill in all blanks with the Principal Meridian, Township, Range, Section, and four Quarter Sections. This information can be obtained from the USGS quadrangle map, or could be available at the local tax assessor or planning office as part of the property record files.

12. Location Coordinates: Please enter either the UTM or Latitude/Longitude coordinates. 

Description

13. Construction features (forms, materials, details): using architectural terms from the OAHP lexicon identify characteristics for each of the following categories: stories, style/type, foundation, walls, windows, roof, chimney, and porch. For example, a modest ranch type house might contain the following entries: [stories] one story; [style/type] Ranch type; [foundation] poured concrete foundation; [walls] brick; [windows] single-hung, aluminum, 6 over 6 false grid; [roof] side-gabled, asphalt; [chimney] rear, brick; [porch] 3/4 front porch, square posts, shed roof.

Optional additional description for Construction Features: list any other architectural features of note, including plan/footprint, overall dimensions or square footage, character-defining and decorative elements, interior features, major alterations, major additions.

14. Landscape: Indicate any notable landscape elements with the checkboxes. Use the other field to note any additional features (other examples may include: decorative and utilitarian water features, lighting, playground equipment, ditches, etc.)

Historical Associations 

15. Historic function/use and Current function/use: List the building's historic use(s) and present use(s).

16. Date of Construction: List the date that the building was constructed and note whether the date is an estimate or the actual date of construction. Most users of this form will need to estimate the construction date. If the actual construction date is known (perhaps visibly displayed on a building, or readily available some other way), please indicate the information source.

17. Other Significant Dates, if any: List any actual or estimated significant dates associated with the resource. The majority of entries in this field will likely be dates associated with major alterations or additions, but surveyors are encouraged to enter other significant dates. Examples might be a significant change in use or ownership, or the date of a significant involving the resource.

18. Associated NR Areas of Significance: Check one or more areas of significance with which the surveyed resource is, or may be, associated. For example, a commercial building is likely associated with Commerce, but may also be a good example of the Italianate style and thus could also be associated with Architecture.

19. Associated Historic Contexts, if known: List titles of any historic context reports, Multiple Property Documentation Forms, and other associated survey reports that may provide context to aid in understanding and evaluating this property’s significance or integrity.

20. Retains Integrity of: Check any aspects of integrity that the property may retain. Is it in its original location? Is its setting similar to that of its historic period? Does it retain historic building materials? Etc.

21. Notes: Use this space to note any historical facts or background about the property that might be helpful in understanding whether or not it is significant or retains integrity. Questions to consider: has the building been moved? Was the building designed by an architect? Does the property appear in historic maps, photos, or other documents? Is there City Directory information on occupants?

22. Sources: List the information sources and references used in the preparation of this form. List individuals interviewed, newspapers (with dates), and books consulted or the source of historic photographs and other materials used.

Field Eligibility Recommendation

This field should be completed by the surveyor. In most cases, the surveyor will indicate “Needs Data” as this form does not request enough information to thoroughly evaluate eligibility for either the State or National Register. However, in some cases, a surveyor may have enough information to suggest a property is eligible for its architecture or engineering. Or, with proper contextual information, this form could provide enough information to determine a resource as contributing to a potential historic district. OAHP Staff will review consultant recommendations and any eligible properties will be noted as such on the front of the form and in the Compass database.

Recording Information

Survey date: Provide date(s) of field documentation.

Surveyed by: Provide the name person who completed the form, and any relevant contact information.

Project Sponsor: Indicate project sponsor organization.

Photograph Log: Provide a photo log that lists all attached photos of the property and the photographer.

Sketch Plan: Provide a simple sketch plan of the surveyed property. Indicate the building footprint, the approximate property boundaries, location of associated resources on the property, major landscape features, and adjacent roads and alleys. Label resources according to property type and identify names of roads or streets depicted on map. Note that North arrow is provided and orient sketch plan properly to reflect north.

Photographs

Surveyors are encouraged to take two exterior photos that show all sides of the resource, and one general view that documents the setting and any other associated resources. Any additional images are encouraged, but not required. 

The Reconnaissance: Ancillary form is designed to be used as an attachment to the Reconnaissance (OAHP #1417) form. When a historic resource has associated historic buildings, structures, or objects present on the same property, the Reconnaissance: Ancillary form should be used to record each single additional resource (one resource per form). Examples may include: sheds, garages, and agricultural buildings. The Reconnaissance: Ancillary form requests much of the same information as that of the Reconnaissance form, but eliminates the need to repeat location data and landscape features already recorded on the Reconnaissance form. If an ancillary form is used, the primary form should include location information noting the boundary for the entire site. Likewise, the primary form should note landscape features present on the entire property, rather than limit landscape features to those in closest proximity to the primary resource. 

Please do not leave any fields on the survey form blank. All of the required information has been requested for specific reasons and, therefore, is important. 

Certain fields should optimally use the OAHP lexicon as guidance. The terms have been carefully selected to facilitate computer database searches and should be used to the greatest extent possible. When appropriate lexicon terms are not available to describe a material or feature, surveyors can expand beyond the identified terms.  

This form is designed to be primarily filled out in the field, but OAHP requests that surveyors type field notes into a digital version of the form and submit a printed and word-processed version of the form for archiving. Word processing will assure that no valuable information is lost due to illegible handwriting or smudged ink. 

Please include the following information in the upper right hand corner of page 2 and all subsequent pages:

Site number: ###### Page number: # of # 

It is also acceptable to include the CLG or SHF grant number in the header.

Survey forms should be corner-stapled (not bound or in notebooks). Accompanying materials, such as photo sleeves, should be corner-stapled to the forms. Forms should be submitted in site number order.

OAHP site #: Please put the resource number (Smithsonian trinomial number) here.  See Requesting Numbers for more information. 

Identification

Property name: This field refers to the name of the entire site, so the entry should be a duplication of information provided in this field on the primary Reconnaissance form.

Resource classification: This field refers to the individual resource being recorded on the Reconnaissance: Ancillary form. Indicate the type of resource recorded on the form. This form should be used for a single building, structure, object, or site. Use a new Reconnaissance: Ancillary form for each building, structure, object, or site on a single property (Note: a single OAHP resource number may apply to multiple survey forms). 

Ancillary Identification: This field should be used to provide a unique identifier to the ancillary resource recorded on the form. The entry in this field can be a name (shed, garage, etc), or you may choose to number the resources (Ancillary Resource 1, Ancillary Resource 2, etc). Please be sure that this ancillary identification is also used as a label for this resource on photographs or maps as applicable.

Description

Construction features (forms, materials, details): using architectural terms from the OAHP lexicon identify characteristics for each of the following categories: stories, style/type, foundation, walls, windows, roof, chimney, and porch. For example, a modest ranch type house might contain the following entries: [stories] one story; [style/type] Ranch type; [foundation] poured concrete foundation; [walls] brick; [windows] single-hung, aluminum, 6 over 6 false grid; [roof] side-gabled, asphalt; [chimney] rear, brick; [porch] 3/4 front porch, square posts, shed roof.

Optional additional description for Construction Features: list any other architectural features of note, including plan/footprint, overall dimensions or square footage, character-defining and decorative elements, interior features, major alterations, major additions.

Historical Associations

Historic function/use and Current function/use: List the building's historic use(s) and present use(s). 

Date of Construction: List the date that the building was constructed and note whether the date is an estimate or the actual date of construction. Most users of this form will need to estimate the construction date. If the actual construction date is known (perhaps visibly displayed on a building, or readily available some other way), please indicate the information source. 

Other Significant Dates, if any: List any actual or estimated significant dates associated with the resource. The majority of entries in this field will likely be dates associated with major alterations or additions, but surveyors are encouraged to enter other significant dates. Examples might be a significant change in use or ownership, or the date of a significant involving the resource.

Associated NR Areas of Significance: Check one or more areas of significance with which the surveyed resource is, or may be, associated. For example, a commercial building is likely associated with Commerce, but may also be a good example of the Italianate style and thus could also be associated with Architecture.

Associated Historic Contexts, if known: List titles of any historic context reports, Multiple Property Documentation Forms, and other associated survey reports that may provide context to aid in understanding and evaluating this property’s significance or integrity. 

Retains Integrity of: Check any aspects of integrity that the property may retain. Is it in its original location? Is its setting similar to that of its historic period? Does it retain historic building materials? Etc. 

Notes: Use this space to note any historical facts or background about the property that might be helpful in understanding whether or not it is significant or retains integrity. Questions to consider: has the building been moved? Was the building designed by an architect? Does the property appear in historic maps, photos, or other documents? Is there City Directory information on occupants?

Sources: List the information sources and references used in the preparation of this form. List individuals interviewed, newspapers (with dates), and books consulted or the source of historic photographs and other materials used. If this information is a duplication of information provided on the primary Reconnaissance form, you may enter “See primary form.”

Field Eligibility Recommendation

This field should be completed by the surveyor. In most cases, the surveyor will indicate “Needs Data” as this form does not request enough information to thoroughly evaluate eligibility for either the State or National Register. However, in some cases, a surveyor may have enough information to suggest a property is eligible for its architecture or engineering. Or, with proper contextual information, this form could provide enough information to determine a resource as contributing to a potential historic district.

OAHP Staff will review consultant recommendations and any eligible properties will be noted as such on the front of the form and in the Compass database.

Recording Information

Survey date: Provide date(s) of field documentation.

Surveyed by: Provide the name person who completed the form, and any relevant contact information. 

Project Sponsor: Indicate project sponsor organization.

Photograph Log: Provide a photo log that lists all attached photos of the property and the photographer.

Photographs

Ancillary resources should be documented with at least one photograph. If the surveyor provides a single photo, it should be taken from an angle depicting two sides of the resource and, if possible, show the resource’s relationship to other resources on the site. Any additional images are encouraged, but not required. 

This form, in conjunction with the Management Data Form, should be completed for each linear resource or linear segment associated with a cultural resource.  Additional component forms (for example, a Historic Archaeology Component Form or Historic Architectural Form) should be completed if the associated feature needs additional description or explanation.  Contact OAHP staff  prior to recordation if there are questions.  Please see the Colorado Cultural Survey Resource Manual for detailed information concerning many of these categories.

Include a sketch map, photographs, and a photocopy of the U.S.G.S. quad map showing either the entire length of the linear site or the segment.  Segment boundaries must be clearly identified on the map.

I. Identification 

1. Resource Number:  Please note the resource number (Smithsonian trinomial number) here, as it appears on the Data Management Form. Do not assign segment numbers yourself! See Requesting Numbers.

2. Temporary Resource Number:  List any temporary number assigned in the field. 

3. Resource Name:  If known, provide the historic name of the linear resource. 

4. Record of:  Mark the appropriate recording type.  You are recording either the entire length of a linear site (from start to finish) or a segment (small part of the linear site).

II. Resource Description 

5. Resource Type:  Check the type of linear site specifying function (e.g., Railroad, Ditch, etc.).  For "Other" describe the type and function. 

6. Component Description:  Provide a narrative concerning the physical description of the resource.  Include dimensions, setting, condition, and any other pertinent information. 

7. Original Use:  Indicate the original use of the linear resource.  Repeat the current use if the use remains the same. 

8. Current Use:  Be specific regarding the observed use today.  Use "Not in Use" if the linear segment or linear site has been abandoned. 

9. Modifications:  Indicate the extent of the modifications to the linear site or linear segment based on the overall effect to the resource.  Indicate if the linear site has been moved, updated, reinforced, changed function, or rebuilt. 

10. Extent of Entire  Resource:  Does the site extend beyond the area examined?  Describe the general alignment of the resource if it extends beyond the survey area.  Does the site appear to maintain integrity?  If possible, provide information about the extent of the entire resource from start to finish. 

11. Associated Artifacts:  Provide a description of any artifacts associated with the linear resource.  This refers to small fragments of construction materials, trash, or other items associated directly with the linear resource.  For example, along a railroad bed you might observe loose railroad ties and spikes.  Large or significant concentrations of artifactual remains may warrant a unique point number designation and should be documented on a separate Management Data Form and Prehistoric Archaeology Component Form or Historic Archaeological Component Form.  Please call OAHP (303-866-5216) staff before assigning a resource number or a point number designation. 

12. Associated Features or Resources:  List the name, resource number (including point designation, as applicable), and type of other resources recorded in the project area that are associated with this linear resource.

III. Research Information 

13. Architect/Engineer:  Provide the full name of the architect or engineer, if known. 

Source of Information:  Cite the archival reference for this information. 

14. Builder:  Give the name of the builder, if known.  Do not put the name of the original owner unless there is evidence that the original owner actually built the linear site.  The builder may also be the name of the construction firm or group. 

     Source(s) of Information:  Cite the archival reference(s) for this information. 

15. Date of Construction/Date Range:  Put the actual date, if known, or indicate the range of dates related to the site's period of significance. 

Source(s) of Information:  Cite the archival reference for this information or other dating criteria. 

16. Historical/Archival Data:  Summarize information gathered from courthouse records, personal communications, land survey results, etc.  Continue on a separate page if necessary.  If you were unable to obtain information, note source(s) you checked. 

17. Cultural Affiliation and Justification: Indicate the cultural affiliation, if possible, and the justification for that determination.

IV. Management Recommendations 

Note:  On the Management Data Form you can leave Number 35 blank with remark under the Statement of Significance/N.R.H.P. Justification that reads "See Linear Component Form." 

18. Eligibility of the Entire Resource:  Check the appropriate National Register eligibility for the resource as a whole. Indicate if this is an official (OAHP) determination or a field determination.   If making a field determination of “Not Eligible,” an evaluation of whether or not the entire linear resource is significant under the National Register criteria must be completed.  If the entire linear resource is determined to be significant, then either the entire resource must be surveyed to evaluate integrity or assumed to have integrity without a survey, and therefore National Register eligible.  If a field determination of “Not Eligible” is proposed, please use the Remarks/Justification section to explain your recommendation.     

19. Evaluation of the Segment Being Recorded:  For evaluating a segment, you must assess whether or not the segment is supporting (maintains integrity) or non-supporting (lacks integrity) of the overall eligibility of the entire linear resource.  A segment cannot be determined eligible or not eligible on its own without reference to the larger linear resource.  If this form is being used to evaluate the entire linear resource from beginning to end, mark the "Not Applicable" space.

20. Recorder(s):  Enter the full name of the recorder(s).  Do not use initials. 

21. Date:  Enter the last day that you were in the field.  The date should be in a MM/DD/YYYY format.