Hospital Preparedness Program (HPP) Phase 2

• What is the CFDA# for this grant?

  • 93.889 - National Bioterrorism Hospital Preparedness Program. 

  • Subrecipients shall comply with the requirements applicable to the federal program. This includes  OMB Circular A-133 and/or Uniform Grant Guidance.

• How much is this grant for?

  • $2,014,930.00* - *This Announcement. 

• Who is this grant for?

  • Health care coalitions (HCCs), emergency medical services (EMS), state/jurisdiction Ebola treatment centers, and other health care entities. 

• What is the funding year?

  • July 1, 2019*  - June 30, 2021. 

    • Recipients may request retroactive compensation for HCCs and health care facilities, including state/jurisdiction special pathogen treatment centers for any of the activities described herein that were conducted as part of COVID-19 response beginning January 20, 2020. Recipients must request retroactive compensation at the time of the budget submission. The request should include the following information:

      • Time period.

      • Line item budget for the period.

      • Narrative description of the COVID-19 preparedness activities.

• ASPR Guidance on Administrative Relief under OMB M-20-11

• Equipment Disposition Document (added 11/3/21)

Activities supported by this funding include all of the activities described herein and within the previous COVID-19 HPP emergency supplemental funding administrative supplement notice of award (NOA) special programmatic terms and conditions. Any additional activities or clarifications to activities supported by this funding are listed below:

• Ensure a physician is in the state or jurisdiction emergency operations center full time to manage patient facility assignments (right bed for the right patient) within their state or jurisdiction so that EMS and hospitals do not need to transfer patients; for example. participating in or establishing a Medical Operations Coordinating Cell (MOCC). This EOC physician should have insight into available resources at hospitals and other health care facilities.  

• No more than 10% of the supplemental award can be used for the recipient's direct costs, per the limit outlined in the administrative supplement. 

• Can I purchase food and refreshments for staff?

  • CDPHE recommends providing staff and volunteers adequate meal breaks that do not necessitate purchase of food.  If food is purchased, maintain documentation of the business need of the working meal.  These purchases should also follow your agency's policy.  If food purchases are generally not allowed under your agency's current policy, then it would not be allowed in this case. 

• Are visa costs allowed? 

  • Non-immigrant visas are allowed for the purposes of recruiting new staff if this is consistent with agency policy. Renewal costs are not allowable. Immigrant visa category costs are not allowable. §200.463 Recruiting costs (d)

• How often do we have to do the Financial Assessment questionnaire (FRA)?

  • Once it has been filled out it is valid for 1 year across CDPHE.  So if someone filled it in originally for water then we can use it as long as it is still valid. 

• Do I need separate accounts for each award?

  • Yes, each award should be accounted for and reported separately.  Please refer to §200.302   Financial management. In addition, awards provided under separate agreements and scopes of work must be tracked separately. For example:

  • One CDPHE award with multiple Federal sources requires separate tracking for each Federal funding source. 

  • Multiple CDPHE awards from the same Federal funding source require separate tracking for each award number.