ELC - Cultural Navigation RFA

This project serves to provide cultural navigation to support the case interview, contact tracing, and health education components of the COVID-19 pandemic response and other complementary public health efforts. The intent of this project is to reduce health disparities and increase accurate representation of marginalized communities in the public health COVID-19 data, regardless of culture or language. This will be done using cultural navigators who will work in tandem with public health teams to include individuals from hard-to-reach communities in the public health response.
Cultural navigators will use cultural and linguistic navigation skills to introduce public health goals and roles, pertaining to COVID-19 Containment and Mitigation, communicate public health messages using culturally appropriate approaches, help public health understand COVID-19 case status and barriers expressed by these cases and contacts, and work with public health to develop strategies to take cultural nuances into account when conducting COVID-19 case interviews.
A Request for Application (RFA) process was undertaken for these funds.

General Information

What is the CFDA# for this grant?
- 93.323 - Epidemiological and Laboratory Capacity for Infectious Diseases (ELC).
- Subrecipients shall comply with the requirements applicable to the federal program. This includes OMB Circular A-133 and/or Uniform Grant Guidance.
How much is this grant for?
- $331,463,532.00.
Who is this award for?
- A portion of this funding is for agencies providing cultural navigation and community outreach identified through the RFA process.
What is the funding year?
- Effective - Defendant on each individual contract.
- Ending Date - July 31, 2023.

Cultural Navigation Expense Allowability Roadmap.
- This document provides a summary of allowability, however all costs must also be necessary, reasonable, allocable, and allowable.
NOA.
Contracts and Statements of Work.

Request for Application (RFA) Documents.
- These application materials can be found within this folder.
CBO Welcome Packet.
- This is a wonderful resource for contract monitoring, invoicing, required training information, and more. It is highly recommended to review this document in depth!
Cultural Navigator Welcome Letter.
- This document can help Community Based Organizations (CBOs) onboard navigators and details requirements, training information and more.
Post Award Presentation and recording.
- Includes general information on fiscal compliance and contract requirements.
Address Change Information.
Interpretation/Translation Best Practices and Guidance for CDPHE Contractors.
- This is a document providing guidance related to interpretation and translation for CDPHE contractors to help improve language justice.

Monthly Activity Reporting Form.
- This form is to be utilized for reporting activities on a monthly basis.
- This deliverable is due the 15th of the following month.
  - Example: Reporting form for April is due by May 15th.
Standardized Invoice Form.
- This template is to be utilized for invoice submission and is due no later than 45 days after the end of the month to cdphe_cultural_navigator@state.co.us.
  - Example: Invoice submission for April is due by June 15th.
Monthly meetings: The fourth Monday of every month from 11:00 am-12:00pm.
- Email cdphe_cultural_navigator@state.co.us for connection information.
Additional Training Resources.
- Visit this webpage for training resources related to invoicing, supporting documentation, etc.

Cultural Navigation Expense Allowability Roadmap.
- This document provides a summary of allowability, however all costs must also be necessary, reasonable, allocable, and allowable.
Quarantine and Isolation (Q/I) Allowable Expenses.
- This resource outlines allowable expenses related to quarantine and isolation support*.
  - *Only applicable to organizations that have quarantine and isolation activities within their Statement of Work.
Q/I Log Sample.
- This example demonstrates a log that has been completed for agencies providing quarantine and isolation support.

What are allowable costs?
- Indirect costs will be approved based on current approved negotiated indirect cost rate agreement.
- Because overtime costs are a very likely and reasonable expense during the response to COVID-19, CDC will allow recipients to include projected overtime in their budgets. Recipients should be careful to estimate costs based on current real-time needs and will still be required to follow federal rules and regulations in accounting for the employee's time and effort.
What are unallowable costs?
- Research.
- Clinical care except as provided above in connection with Domain 4 activities.
- Publicity and propaganda (lobbying) other than for normal and recognized executive-legislative relationships, no funds may be used for:
  - publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body.
- All unallowable costs cited in CDC-RFA-CK19-1904 remain in effect, unless specifically amended in this guidance, in accordance with 45 CFR Part 75 – Uniform Administrative Requirements, Cost Principles, And Audit Requirements for HHS Awards.

Reference your SOW for individualized deliverables that are in addition to the deliverables mentioned above in the ‘deliverables information’ section.

- Can this funding be used to support vaccination related efforts, outreach, or messaging?
  - No, this funding cannot be used to support vaccination related efforts, outreach, or messaging as a primary activity.

Contact the Cultural Navigation team if you have questions regarding the purchase of gift cards at: cdphe_cultural_navigator@state.co.us.

- Are visa costs allowed?
  - Non-immigrant visas are allowed for the purposes of recruiting new staff if this is consistent with agency policy. Renewal costs are not allowable. Immigrant visa category costs are not allowable. §200.463 Recruiting costs (d)

- Contact the Cultural Navigation team if you have questions regarding personnel costs at: cdphe_cultural_navigator@state.co.us.

- Do I need separate accounts for each award?
  - Yes, each award should be accounted for and reported separately. Please refer to §200.302 Financial management. In addition, awards provided under separate agreements and scopes of work must be tracked separately. For example:
  - One CDPHE award with multiple Federal sources requires separate tracking for each Federal funding source.
  - Multiple CDPHE awards from the same Federal funding source require separate tracking for each award number.

Contact the Cultural Navigation team if you have questions regarding the purchase of equipment and supplies at cdphe_cultural_navigator@state.co.us.

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