7: Student Records Management, Access, and Security

Induction candidates will have access to all documents that show their program progress through a shared digital folder of records. These records will include, but are not limited to, interaction logs which document candidates’ fieldwork and professional development, notes from meetings related to components of the Induction program, process tools and Individual Learning Plan (ILP) documents.

The process for maintaining confidential documents will be in alignment with how the district currently maintains confidential employee records. Transcripts will be included in the confidential documents housed in the district office in Human Resources. Candidates may access these transcripts by contacting Human Resources or the Induction Director. The district office is a locked facility, and all offices are inaccessible to the public. All teacher candidates’ paper records will be kept in a locked file cabinet; electronic files will be stored on a secured district server and access is limited to the SMBSD Assistant Superintendent of Human Resources, Director of Teaching and Learning, and the Induction Program Director. Teacher candidate records will be maintained indefinitely.

SMBSD’s Teacher Induction Program will use the candidate’s ILP to assess candidate progress towards mastery of the California Standards for the Teaching Profession (CSTP) to support the recommendation for the Clear credential and for verification of participation and/or as a transportable document should an Induction candidate transfer districts. Candidates will be awarded a certificate of participation after their first year of program completion and a certificate of completion at the end of their second year of induction.