Duty Scheduling Information and Templates

Break Duty Expectations

• Spring/Thanksgiving/Winter Break

  • Duty

    • Duty is 24 hours (5:00PM-5:00PM)

    • 15-minute radius to respond on site while on call to your area(s) of responsibility

    • With the exception of expectations outlined above, all other duty expectations apply.  

    • On-Call Staff may not work the desk while they are on call

  • Compensation: Resident Advisors who serve on-duty during periods when the University is closed will be compensated as per the guidelines below:

    • Breaks

      • Fall/Winter Break

        • Night after the building has closed until the night before the community opens

      • Thanksgiving Break

        • Wednesday before Thanksgiving through Saturday of Thanksgiving break

      • Spring Break

        • Saturday after building closes until Saturday before building opens

      • Easter Break

        • On call staff will not be compensated as communities do not close during this time and duty will function as normal

    • Payment/Logging time

      • RAs on duty will get paid 5 hours every day they are scheduled for duty.  RAs must log their hours on the SWS timesheet 12am – 5am (Pay = SWS Rate x 5 hours).  All pay will be rendered in the next cycled payroll similar to DWs.

      • Staff will not be paid extra for working on a scheduled holiday per HR policy

    • Staff may work up to 40 hrs/wk as a DW/RA

  • Rounds

    • We ask that staff members complete one ​round/day. Completing rounds allows us to make sure that residence halls are in good shape. Sometimes, maintenance issues happen over breaks. For example, boiler issues are common over breaks.

  • Duty Phones/Community Pairings during Breaks

    • RAs on Call will be asked to hold the phone(s) of their area of responsibility that is open/has students in it.

      • Reinert/MTGFO - MTGFO phone

      • Grand/Spring - both phones  (Grand/Spring)

      • Gries - Gries phone

      • Fusz/Marg/DeMatt/Village - both duty phones (Marg./Village)