Everyone at San José State University is responsible for following the purchasing rules that apply to our campus and the CSU system. Being familiar with our current policies will guide you in the steps to take, any forms to use, and any approvals to obtain, which will route your request in CSUBUY with minimal effort or delay.
Our policies and guidelines align with the State of California and the CSU Chancellor’s Office. In some cases San José State University might make a policy more restrictive.
Fundamental Rule:
If you are paying with university funds, then follow university policies and guidelines.
Procurement Policies and Guidelines
Procure to Pay Guide Matrix - frequently purchased items eligible for purchase through CSUBUY's Requisition process or Direct Payment process, and which CSUBUY form to use
Direct Pay Matrix - coming soon
These are expenses for activities that promote SJSU to the public, usually with the expectation of benefits accruing directly or indirectly to SJSU. Allowable hospitality expenses can include:
Gifts
Meals and refreshments (e,g, catering - Catering Policy and Hospitality Form)
Promotional items
SJSU Travel Resources
Delegation of Authority for the Approval of Financial Expenditures (DAAFE) Guidelines
Ensures financial responsibility and accountability for expenditures made on behalf of San José State University.