The purpose of the CSU Delegation of Authority (DOA) Standard for SJSU is multi-faceted:
Financial Control and Management: To implement policies and procedures related to fiscal delegation (governed by CSU Executive Order 1000) to ensure proper internal controls and responsible financial management of the university.
Approval Structure: To establish a baseline delegation of authority structure for the CSU to standardize the approval of financial transactions.
System Migration: To establish a DOA structure that supports SJSU's migration to the CSUBUY Procure-to-Pay (P2P) system.
Designated Authority: To designate individuals with Delegation of Fiscal Authority to review, approve transactions, and authorize the expenditure of monies based on their role and defined authority levels.
The standard establishes a Delegation of Authority (DOA) structure for SJSU to support its migration to the CSUBUY P2P system, which went live on January 26, 2026.
The CSU Chancellor’s Office (CO) created the Financial Business Rules Committee (FBRC)—composed of campus and CO representatives—to establish a baseline, system-wide standard for approving financial transactions. This delegation structure is implemented at SJSU according to CSU Executive Order 1000 to ensure proper internal controls and responsible financial management.
Individuals designated with Fiscal Authority are responsible for reviewing, approving transactions, and authorizing expenditures of money, with this delegation tied to their role. The President, CFO, and designated administrators are responsible for fiscal decision-making within specified authority levels.
Individuals with delegated authority must ensure financial transactions are compliant, justified, and fiscally sound before approval.
Responsibilities include:
Ensuring the expense is allowable, reasonable, accurate, and complies with all rules and policies.
Verifying the use of correct chartfields and the availability of adequate, sustainable funds.
Confirming the funding source is appropriate for the expense, especially for sponsored projects or grants.
The matrix provides a five-level structure that serves as the basis for assigning fiscal approval authority across departments, with increasing authority limits tied to higher-level positions.
Level 1 ($5,000,001 and above): Individual with oversight of campus (e.g., Chief Financial Officer)
Level 2 ($500,001 to $5,000,000): Individual with oversight of divisions (e.g., Provost, Vice President)
Level 3 ($100,001 to $500,000): Individuals with oversight of college/unit (e.g., Deans, Associate Vice Presidents)
Level 4 ($5,001 to $100,000): Individuals with delegated authority to spend from and manage approval budgets (e.g., MPP, Department Chairs/Heads)
Level 5 (Up to $5,000): Individuals responsible for department procurement activities (e.g., Non-MPP, fiscal analysts)
The DOA module was activated in CFS to support the transition to the CSUBUY Procure-to-Pay (P2P) system.
The DOA Dashboard can be used to identify current DOA approvers, and any changes must be coordinated through the appropriate division or college.
See the Important Links section, below, for details on setting up and maintaining the DOA structure.
Designated administrators are essential for maintaining the financial integrity and ethical standards of the university.
Key Responsibilities:
Stewardship & Accountability: Upholding financial integrity.
Expertise: Possessing or acquiring knowledge of CSU fiscal policies and rules.
Compliance & Ethics: Ensuring compliance with all financial regulations.
Financial Processes: Supporting the university’s financial systems.
Strategic Alignment: Ensuring expenditures advance the University's mission and align with institutional priorities.
California Education Code §89720–89756
DOA Structure for SJSU based on CSU Delegation of Authority Standard
SJSU Delegation of Authority [DOA] Dashboard [requires SSO]
Approvers must be entered into an approval structure, known as DOA 360, for CSUBUY. Departments are responsible for keeping their department’s approval structure up-to-date.
To request additions or updates to the DOA - reach out to your college or division DRO for assistance.