Time Off Allowance:
PGY 1
2 weeks (10 days total) vacation
1 week (5 days total) conference
PGY 2-5
3 weeks (15 days total) vacation
1 week (5 days total) conference
Please keep these general rules in mind when planning or requesting time off.
Time off is to be spilt so that half occurs before January 1 and half occurs after January 1
No time off may be taken:
During any trauma rotation
During the first two weeks of July
During the last two weeks of June
During the December block which contains Christmas + New Year
Weekends before and after your requested time off are not guaranteed
If you would specifically like one weekend over the other, please make that known in the calendar request
Interns may not take time off at the same time
Prelims will usually save one week of vacation for the end of June to allow for time to move prior to next residency placement
Only one resident from the same team may take time off at a time
Only two residents may take the same week of vacation at a time
You may split ONE week of vacation time into a maximum of three segments
Time off requests are first come, first served
Please date all calendar requests
Weekend requests are REQUESTS. They are not guaranteed until the call schedule is finalized
Vacation/Conference requests will be considered approved once the vacation request form has been signed and returned
***Subject to change at the discretion of the administrative chief or program director. ***
Vacation Request
Complete Paper Vacation Request
Dates requested on form should include Mon-Fri only
Sign form and give to Admin Chief
Vacation is approved only once you have received the form returned and signed by both Admin Chief and Program Director
Place Vacation request in Google Calendar
"Event" title should include - "Last Name, Vacation (1, 2, or 3)"
In Event Notes include - Full Name, Vacation (1, 2 or 3), how many days requested, Block Number, Rotation, Details/Extras, Date Entered
Example: Corbett, Vacation 1, 5 days, Block 12, East General surgery; weekend before and after if possible for international trip, Entered 3/14
Conference Request
Complete Paper Conference Request
Dates requested on form should include Mon-Fri only
You are allowed one day before and after the scheduled conference time for travel
Maximum time of 5 days total
Print out selected conference info to include with conference request form
Conference time is approved only once you have received the returned carbon copy paper signed by Admin Chief and Program Director
Place Request in Google calendar using same format as above
Save all receipts for reimbursement
Costs eligible for reimbursement: conference registration, air fare, rental car, hotel, food
**Alcohol is not eligible for reimbursement**
Submit receipts to Lilly for payment
Time off request calendar can be found here: