Executive Board Positions

Time Commitment: Avg. 20-30 hours per month

Job Description:

• Maintain the PTA Calendar.

• Prepare the agenda for monthly PTA Executive and PTA General meetings and lead those meetings. 

• Attend monthly President PTA Council meetings and monthly PTA Council Meetings. 

• Maintain regular correspondence with Board Members and Committee Chairpersons (usually via e-mail) as to the status and or completion of duties. 

• Work closely with the school Principal to plan PTA-funded programming and set dates of planned PTA events. 

• Forward all pertinent information to Board Members. 

• Review reimbursement requests and sign checks as needed by the Treasurer. 

• Meet with Executive Board and Budget Committee to set goals and budget for the upcoming year. 

• Attend “welcome” events and other PTA sponsored events.

Special skills: must be organized, good with people and communications (phone/email) 

Current President: Linda S. & Joie P.   

Time Commitment: Avg. 10-12 hrs. per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year.)

• Curate weekly PTA blurbs for newsletter, including translation,as well as Konstella and other communication as needed.

• Work with President and Volunteer Coordinator to coordinate school-wide communications and homepage updates.

• Serve as the primary backup to the Konstella administrator.

• Support PTA President as-needed with duties listed.

• Training for President role in next school year

Special skills: must be organized, good with people and communications (phone/email) 

Current Exec VP: None

Time Commitment: busy at the start of the year (approx 20 to 30 hours per month August - October ) and minimal time (2-6 hours per month) after most positions are in place.

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Solicit names and match volunteers to open PTA positions via email, signs at school, Konstella and the Cheetah Chatter

• Organize and Faciliate Room Parent meeting at the start of the school year

• Send as needed, school-wide email with PTA events and volunteer opportunities

• Manage and setup school-wide sign up sheets, committees and classrooms on Konstella

• Manage regular communications to Room Parents

• Update PTA Job Descriptions at the end of the year

• Coordinate Staff Appreciation dates and reminders

• Serve as secondary back-up to the Konstella Administrator

Special skills: organized, good people and communication skills, computer savvy.

Current Volunteer Coordinator: Priya T. 

Time Commitment: busy during the first 3 months of the school year (approx. 12 hours per month); minimal time for the rest of the year.

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Promote membership and advertise benefits of PTA to Theuerkauf community.  

• Distribute membership forms at beginning of year (ice cream social, first week of school, etc.). Attend PTA family events to get additional new member sign ups.

• Keep a record of all members

• Coordinate with the president and include any membership related announcements to weekly  Cheetah Chatter

• Coordinate with the PTA webmaster and keep membership page (including benefits) current

• Manage spirit gear inventory and distribution

• Prepare items and booth necessities for events when Spirit Wear is sold. If unable to attend an event advise Volunteer Coordinator  

Special Skills: familiar with Microsoft Excel or Google Sheets, Google Sites, Google Docs & Canva

Current Membership Coordinator: Teresa P. 

Time requirement: time varies depending on activities, approximately 10-15 hours per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Plan and advertise PTA-sponsored family events.  These include but not limited to Trunk or Treat, Winterfest, Family Game Nights, Science Day, Movie Night, and the Multicultural Potluck.

• Recruit volunteers in advance of events

• Coordinate volunteers on day of event

• Manage budget and expenses for events

• Coordinate advertisement and proper noticing

• Obtain all necessary permits and approvals

Special Skills: Fun loving, organized, good with people and communications (phone/email)

Current Family Activities Chair: Laura L

Time Commitment: 1-2 hours per week.

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Translate PTA notices into Spanish for weekly Cheetah Chatter and provide same for other PTA communication

• Help ensure that PTA-sponsored communications are accessible to all families at Theuerkauf by coordinating translation.

• Help ensure that PTA events feel welcoming to all families, even if English is not their first language.

• Attend ELAC meetings or communicate with ELAC Representatives to stay aware of what school/district is doing to integrate families of English Language Learners.

Special Skills:  Excellent knowledge of Spanish, both oral and written

Current Language Liaison: POSITION OPEN

Time requirement: 2-3 hours per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Accurately records minutes at all meetings of the Executive Board and PTA General Meetings. 

• Prepares minutes for reference from previous meetings, and prepares listing of all unfinished business for use by the President.

• With the President, signs all payable list authorizing expenditure of funds and record these expenditures in the minutes.

• Keeps a current list of paid members and a current copy of the bylaws and standing rules.

Special Skills: Typing and note taking

Current Secretary: Stacey R.

Time requirement: 10-15 hrs. per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Keep accurate financial records of all PTA gross income, receipts and disbursements using QuickBooks. 

• Reconcile monthly bank statements. 

• Write checks of all PTA-sponsored reimbursements, field trips and bills. 

• Prepare financial reports for monthly PTA meetings (Treasurer’s Report,  

• Remit to MV/LA PTA Council all reports, payments and dues. 

• Prepare annual financial report and taxes.

• Provide financial records to Auditor twice yearly, or upon request.

• Chair annual PTA budget meeting, and prepare budget for adoption by general membership.

Special Skills: Good with numbers; Knowledge of Quickbooks

Current Treasurer: Justin H.

Time requirement: 5-8 hrs. per month

Job Description:

• Help lead fundraisers for on-site field trips and school events

• Coordinate on-campus events/assemblies funded by the PTA 

• Be the contact person for vendors and district office

• Meet with principal to schedule on-campus events and review contracts/paperwork/insurance documents

• Support teachers in planning field trips

• Attend board meetings as necessary (to update the board on possible upcoming fundraising events and on-campus events and get approval)

• Coordinate any volunteers for schoolwide on-campus events

Special Skills: Excel or Google Sheets

Current Coordinator: Smita V.

Time requirement: 10 hrs. per month

Job Description:

• Research new programs and reach out to volunteers and vendors

• Coordinate with vendors, volunteers and principal (e.g. planning times, rooms)

• Offer support in recruiting and advertising of programs

• Be a contact person for parents interested in after school  programs

• Be a contact person to show volunteers/vendors around the school

• Attend meetings when necessary to update board on programming

Special Skills:  Google Docs

Current Coordinator: Ardit L.

Time requirement: 1 hr. per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Manage and tally volunteer hours logged by school volunteers. Coordinate with webmaster to retrieve online hours report.

• Occasionally advertise in the Cheetah Chatter and Konstella to remind volunteers to log hours. 

• Report total hours on a regular basis at PTA meetings. 

• Prepare an end of year report.

Special Skills: Excel or Google Sheets

Current Historian: None

Time requirement: 4 hrs. per month

Job Description:

• Attend PTA Executive Board meetings (monthly) & general meetings (five times a year)

• Give advice on parliamentarian procedures and PTA bylaws. 

• The Parliamentarian chairs the Bylaws Committee and helps make revisions to the bylaws as necessary. 

• Parliamentarian calls the first meeting of the Nominating Committee after helping to form the Nominating Committee.

Special Skills: Knowledge of PTA bylaws and Roberts Rules of Order.

Current Parliamentarian: None