Embedded Files
What is a SDS template?
SDS templates are like partially-completed safety data sheets, for a particular type of product. They can save you time because certain SDS sections will already contain information. You can also convert an existing SDS into a template, or use an existing SDS as the basis for creating a template.
To create a template, check the “Template” box in the upper left of the SDS that you wish to use as the basis for the template . Once created, a template will have a pale yellow background instead of the normal orange background of SDSs.
NOTE: You can also create a template from the orange-and-white SDS browse list, by right-clicking on an SDS and selecting “Make template from SDS”, from the pop-up menu.
The program will present a dialog, offering to clear information from particular sections of the SDS (Fig. 19). You would remove information in these sections if it pertains only to a particular SDS product, rather than to the generic class for which you are creating the template.
To create the template while preserving the original SDS, click on the Duplicate SDS as a template button.
If you wish to convert the existing SDS into a template without first making a copy, click on the Convert SDS to a template button. In this case, the original SDS will no longer exist in the program. If you checked any of the “clear” boxes on the dialog, then you will lose the information in those sections.
Later, when you click on the [N]ew SDS button on the SDS browse list, the program will offer to create the new SDS from a template (“New SDS from template” in the pop-up menu, see figure below). If you have fifteen or fewer templates in the SDS section, then you can select the template you want to use directly from the pop-up menu.
Tip: Consider naming templates by the category of material to which they apply. For example, “Corrosive liquid” or “Irritating solid”. Products with similar hazards and physical states are likely to share common SDS information.
SDS template window
SDS template - notice yellow background
2. How to use an SDS template
Typically depending on the hazard(s) of the material (look at the text in the // ----- //). Keep the appropriate text and delete the other text. And of course edit as needed. See below.
SDS template - keep the appropriate text
3. There are two templates with same name. Which should I use?
You should use the most recent template. In 2020, SDScribe began adding dates to its new or revised templates. So look at the template description for the most recent date. In example below you see 2020-9-17 at the end of the name. This is the most recent template. Assume others without a date are older than ones with a date
4. How to import an SDS template
File > Import-exports and utilities > Imports > SDSs/templates from another SDScribe file
5. How to import SDSs I have created between SDScribe databases
File > Import-exports and utilities > Imports > SDSs/templates from another SDScribe file
6. How to export SDSs I have created between SDScribe databases
File > Import-exports and utilities > Exports/other > Export SDSs/templates to another SDScribe file
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