2008 Annual Meeting Minutes
Pennwood Homeowners’ Association
January 16, 2008
The meeting was held at 123 Pennwood Avenue and called to order by Association President Adam Silber at 7:05 p.m.
Attendance included: Susan Williams (103), Lisa Seligman & John Zedolik (105), Mary Brady (107), Donald Manner (109), Aaron Billger (111), Anne McGrain (113), Adam Silber (115), Christy Thomas (117), Nancy Stitt (119) and Amanda Mackin (123)
Business Discussion
Adam provided a review of 2007. Areas of focus included:
o Finalization of the house painting project
o Completion of the house numbering initiative
o Creation of the Association’s Web site
o Replacement of the parking lot posts
o Repair of the steps and clean up of the rock gardens
o Establishment of the Architectural Preservation Committee
Adam presented the nomination of Aaron Billger as Association Secretary for a one-year term. A vote was called and Aaron was elected.
Adam called upon Association members to discuss their review of the draft Homeowner and Association Guidelines created by the Architectural Control Committee.
o Association members offered feedback, and Aaron documented comments on eleven items that the Committee will address and return to the Members for their approval.
o The Committee is targeting to call another Association meeting in March to secure final approval of the Guidelines. Meeting details will be announced later.
o While the Guidelines are being finalized, Adam drew Member attention to the issue of deck cleaning/sealing as an Association-driven initiative and it was enthusiastically embraced by everyone.
o Members unanimously agreed that dues would be increased by approximately $60 to $70 annually starting in 2009 to support future deck cleaning/sealing. The increase will be determined by the amount paid for the job in 2008.
o 2008's deck cleaning/sealing project will be paid for by the prior year’s budget surplus.
o Moving forward, deck cleaning would occur ever third year.
Association Treasurer Amanda Mackin reviewed the 2008 Association budget. A vote was called and the budget was approved.
Amanda distributed the 2008 homeowner dues, with payment due in full by March 15 and/or an installment of half by March 15 and the remaining half by May 15.
o A question was raised related to the payment dates and five percent fee after payment due dates.
o Discussion ensued and it was determined through consensus that dates were identified in past years based on bills and needed funds.
o While no resolve was determined at the time, Members left with an understanding that this is how we’ve operated for the past four to five years and will do so this year too.
o Adam suggested revisiting the bylaws to seek further clarification and this will be an agenda item for discussion at a future meeting in collaboration with the full Membership.
Adam reviewed the Association’s Strategic Plan that was approved by the Members in 2007. (See attached.) He walked through each year’s highlights and there were no objections from the Membership about continuing to move forward as planned.
o One additional consideration was discussed by the group related to lawn erosion and adding for 2009 to explore all yard erosion and ground washing behind 123 Pennwood.
The meeting was adjourned at 9:10 p.m.