Student Organization Funding Process

Our Message to You

The Finance Committee is chaired by the Chief Financial Officer of the Student Government Association. The committee meets to analyze all budget requests and decides on funding allocations for NDMU SGA sponsored student organization events. They meet every Friday from 3pm-4pm. For any further questions please feel free to contact sgafinancecommittee@ndm.edu

We strive to make the funding request process paperwork simple for you and your student organization, so you can complete the necessary forms correctly the first time, and so that you will be free to get involved in your student organization's activities. We want to minimize frustration if not eliminate it altogether.

Before we talk about funding, there are a few steps that need to be taken in order for your student organization to be eligible to request funds

A. For On-Campus Events that require funding:

1. Submit 25live online event proposal form to conference services through link below

2. After your event has been approved by conference services you will need to submit this confirmation email to sga@ndm.edu

3. SGA will then go over the event proposal and confirm or deny it

25 Live

B. For Off-Campus Events that require funding:

1. Submit off-campus event online proposal form to SGA

2. After your event has been approved you will need to submit this confirmation email to sga@ndm.edu

3. SGA will then go over the event proposal and confirm or deny it

Off-Campus Event Proposal Form

If your event has been approved by SGA, you are all set to request funding! Student clubs and organizations can request funding on a first come, first serve basis. Submit the proper funding forms by 5pm on the Monday 4 weeks prior to your event.

1. Now that your event has been approved you will fill out the student organization funding request form through the link below at least 4 weeks prior to your event

Forms can be submitted more than 4 weeks prior to event, but forms submitted later than the 4 week time frame will not be approved and no exceptions will be granted.
Note: When filling out the funding request form make sure your answers are as specific as possible

Student Organization Funding Request Form.docx

2. After your request form has been emailed to the student organization finance committee, sgafinancecommittee@ndm.edu, you will receive an email approving or disproving your allocation of funds

What should I do if my funding request has been denied?

All organizations can appeal the finance committee’s decision as long as the appeal is submitted 4 weeks prior to the event
- Note: Organizations are only allotted one appeal per event

Student Organization Finance Committee Appeal Form

When can I pick up my money after my funds have been approved?

Within one week of the finance committee approving your funds they will be ready to pick up

You will have someone from your organization go to the Business Office in Theresa Hall, Room 106. Danielle Gendin is our point of contact but other staff are able to assist as well.

What do I do after I have secured my funds?

It depends on the means in which you have obtained those funds

- Cash advance (cash or check): Purchase your own items and reconcile receipts and any remaining change with the Business Office within 48 hours of the event.
- Credit card: Fill out credit card purchase request form, and the Office of Student Engagement & Community Programs will contact you regarding purchases and deliveries. All original receipts must be submitted to the Office of Student Engagement & Community Programs within 48 hours of the event.

Credit Card Purchase Request Form

If you have a fundraising account and you would like to utilize those funds for an event, please contact studentengagement@ndm.edu

Google Sites

Report abuse