Tools

Posting Meeting Schedules, Agendas and Mintues

LOCATIONS:  There are four places of where Meeting information is organized and shared on the Google Drive and Website - (1) the BOD-Directors-Meetings  folder (only accessible by the BOD), (2) the MEMBERS  Directory DOCS-Events-Members  folder, (3) the Calendar webpage visible by all and the (3) shared Google Calendar (per each entry) visible by all.

NAMING CONVENTION:  We use the YYYYMMDD convention for directory and file naming.

POSTING AGENDA: (1) Convert the file to PDF format and save in the appropriate BOD Directory DOCS-Events-Directors  folder, (2) create a new folder for the meeting under the MEMBERS Directory DOCS-Events-Members-YYYY folder,  (3) copy the PDF file to this new location, (4) Create a link and entry for the meeting and agenda on the Calendar webpage (ask Webmaster), (5) add the meeting entry in the shared Google Calendar with link to agenda, etc.  NOTE:  Any updates can now be done by simply (a) creating revised PDF file with EXACTLY THE SAME FILE NAME in Directors folder and (b) copying over to Members folder.   As these are all housed under a broader 'WEBMASTER' account - all links are automatically updated to the new content.

POSTING APPROVED MINUTES:

Similar to the POSTING AGENDA section above wthout having to create new folders.

Filing  Architecture Review Committee (ARC) Requests, Coorespondence and Results

Similar to the Meetings methodology above except that the MEMBERS ARC folders are limited only to that particular member (organized by house number) and NOT to the whole Members group.

Posting Budgets - Draft and Final

Similar to the Meetings methodolog above with the addition of the entries in the Operating Budget webpage.