Important Scanning Tips

iimagesys Document Scanning services

Top List Provider for Professional Document Scanning Services

Here We Discuss About Some Essential Document Scanning Tips, Its Truly 

Mentioned For our Valuable Client understand what quality way we work...The purpose is to offer  scanning tips and to explain to Prevent Re-scanning, Re-work, Money loss

Document preparation & Identifying Metrics

Check Document corners,Edges may be Folded,Torn 

• Identify folded document corners,edges (a corner or an edge of the physical document has been folded, causing an area of the document image to be missing and obscured).

• Torn document corners,edges (a missing corner or edge in the physical document, resulting in an area of the document image to be missing).

Dust free,Pin removal,Sure path verification 

• Dust free environment helping less noise in your image,removing staples,paper clips,sorting if needed. Removing paperclips and staples helpful to maintain scaner guidelines life,free flow with out stuck, torn while scanning Ensure scanner paper feeding path ,sure path helpful for physical document damage 

Understand file format

• Scanning document image file format is the most important for scanning and internet use,we consider tif,jpg and gif. Tif  format cannot be used in internet pages,browsers

TIF Format

RGB Mode will take 24 or 48 bits per pixel,Grayscale Mode will take 8 or 16 bits per pixel,Indexed color Mode will take 1 to 8 bits per pixel,Line Art (bitonal) Mode will take 1 per pixel

Compression:

For TIF files, most programs allow either no compression or LZW compression (lossless, but is less effective for 24 bit color images).Document Monotype allow ITCC G3 or G4 compression for 1 bit text (Faxis G3 or G4 TIF files), which is lossless and tremendously effective(small).

JPG Format

RGB Mode will take 24 bits per pixel,Grayscale Mode will take 8 bits per pixel

Compression:

JPEG always uses lossy JPG compression, but jpeg's degree is selectable, for higher quality and larger files, or lower quality and smaller files.

Gif Format 

Indexed color Mode will take 1 to 8 bits per pixel 

Compression

GIF uses lossless LZW compression, effective on indexed color. GIF files contain no dpi information for printing purposes.

DPI Consideration

• DPI (Dots per inch) The number of dots or pixels per each inch of a printed or scanned image,For example We scan a  Sheet, scanning something for  that is 2" x 2" and We scan at 300 DPI, We will get an image that is 600 x 600 pixels.  If my original was 8" x 10", We will get a result of 2400 x 3000 pixels  Note that if my image size is say 2400x3000 pixels, then this is 2400x3000 = 6800000  pixels (6.8 megapixels). If this 6.8 megapixel image data is RGB color (if 24 bits, or 3 bytes per pixel of RGB color information), then the size of this image data is 6.8 x 3 bytes RGB = 20.4 MB (Wow How Big size?). Then file compression like JPG or LZW can make the file smaller, but when you open the image in computer memory for use, the JPG may not still have the same image quality, but it is always still 2400x3000 pixels and 20.4 Mb.At the time of scanning When You increase the DPI  that Increase image Quality and  File Size We Recommend 200 dpi or 300 dpi is sufficient 300 Dpi is pretty good for ocr purposes when you 600 dpi you can get very clear OCR details

Decide JPG or TIF 

There are many choices, its good and reasonable choice Internet pages require JPG or GIF or PNG image types, because that is all that browsers can show. On the web, JPG is the best choice (smallest file, with quality being less important than size) for photo images, and GIF is common for graphic images. GIF works quite well for video graphics on the internet.

Other than the Internet Purpose, TIF file format is the undisputed leader when best quality is required (when less than maximum quality is not a consideration). So TIF is very common in commercial or professional printing environments. High Quality JPG can be pretty good too, but don't ruin them by making them too small. If the goal is high quality, then only consider making JPG large instead, and plan your work so you can only save them one or two times. 

iimagesys Data Conversion Services, iimagesys Data Processing Services,iimagesys Document Scanning Company, and we also offer I.T Enabled Services like Software Application Development Company, Our services and value added Services match the high International standards in terms of quality, confidentiality, clarity, accuracy, reliability, time management.iimagesys Offers Services like Document Scanning Company India, Document Scanning Services, Document Scanning Consultant India,Document Scanning  

Use Black Ink

• • Before Scanning If you want some additional information or notification on document use black ink,because pencil,blue link will not more clear  than black ink

Ensure File name, Folder names in proper manner for easy indexing

Keep Digital Records Safe

• • Taking multiple types in multiple forms (Hard disk,DVDs,Computer Hard disk/Server Storage) will save you from data loss hassles

iimagesys Data Conversion Services, iimagesys Data Processing Services,iimagesys Document Scanning Company, and we also offer I.T Enabled Services like Software Application Development Company, Our services and value added Services match the high International standards in terms of quality, confidentiality, clarity, accuracy, reliability, time management.iimagesys Offers Services like Document Scanning Company India, Document Scanning Services, Document Scanning Consultant India,Document Scanning