Onsite Services
AARTHI DOCUMENT SCANNING SERVICES provides you onsite scanning services
On-site scanning services refer to that AARTHI DOCUMENT SCANNING SERVCIES offer document scanning and digitization services at the client's location rather than at a remote facility. These services are particularly useful when organizations have sensitive or confidential documents that cannot leave their premises or when there's a need for immediate access to the digitized documents. Here are some key aspects of on-site scanning services:
Mobile Scanning Equipment: On-site scanning services typically employ portable scanning equipment, such as high-speed document scanners, book scanners, and portable OCR (Optical Character Recognition) devices. These tools are designed to efficiently capture and digitize documents on location.
Document Preparation: Before scanning, documents may need to be sorted, organized, and prepared for the scanning process. This can involve removing staples, paperclips, and ensuring that pages are in the correct order.
Confidentiality and Security: On-site scanning services prioritize the confidentiality and security of client documents. They may have strict protocols in place to ensure that sensitive information is protected during the scanning process.
Scanning and Digitization: AARTHI DOCUMENT SCANNING Trained technicians operate the scanning equipment to digitize documents. The digitized files can be saved in various formats, such as PDF, TIFF, or JPEG, depending on client preferences.
OCR and Indexing: AARTHI document scanning services offer OCR technology to make scanned text searchable and editable. Additionally, we provide indexing services to categorize and organize the digitized documents for easy retrieval.
Quality Control: Quality control processes are essential to ensure that the scanned documents are of high quality and that all pages are accurately captured. AARTHI DOCUMENT SCANNING Technicians review and validate the digitized content during and after the scanning process.
Customization: Our On-site scanning services can often be customized to meet the specific needs of the client. This includes tailoring the scanning process, file formats, and indexing criteria to match the organization's requirements.
Volume and Turnaround Time: The time required for on-site scanning services depends on the volume of documents and the complexity of the project. Clients should discuss turnaround times and scheduling with the AARTHI TEAM.
Document Management Integration: If the client uses a document management system (DMS), the on-site scanning service may assist in integrating the digitized documents into the existing system.
Training and Support: Some on-site scanning services may offer training to the client's staff to ensure they can effectively manage and access the digitized documents.
Cost: Pricing for on-site scanning services varies based on factors such as the volume of documents, the complexity of the project, and any additional services required. Clients should obtain quotes and discuss pricing details in advance.
On-site scanning services are valuable for organizations that need to digitize their paper-based records, maintain document security, and have immediate access to the digital files. They are commonly used in sectors such as legal, healthcare, government, and finance, where data security and document confidentiality are of utmost importance.