General

Social Media accounts listed under the name of the Gibson County Memorial Library will always contain a profile picture of the Library logo/branding and a cover picture that clearly represents the Library. The Gibson County Memorial Library currently uses the following social media:

• Gibson County Memorial Library Facebook Page

• Gibson County Memorial Library Instagram Page

The following specified employees have the authority to post content to a social media account under the name Gibson County Memorial Library: Director, Assistant Director and Youth Services Librarian. The Library Director will have the authority and control to determine the administrators of these media accounts.

All administrators will be trained on access and monitoring of the social media accounts, the basics of each social media platform, what is considered an appropriate post, and on how to contact the individual responsible social media accounts. If an administrator leaves the library’s employment, that individual’s access will be revoked on all social media accounts.

One administrator must check active social media accounts at least once per day. This task can be completed from the following devices:

• Computers/Electronic devices owned by Gibson County Memorial Library

• Personal computer(s) or electronic devices of admin employees

• Authorized and synced mobile devices

Block Procedures

The Gibson County Memorial Library reserves the right to block individual users on a social media account if:

• The individual users post inappropriate, lewd or obscene comments to the account

• The individual user continuously promotes a brand, trademark or company without prior approval from the Gibson County Memorial Library

• The individual user continuously promotes a personal agenda

• The individual user continuously promotes an agenda of any kind that opposes the mission or values of the Gibson County Memorial Library

• The individual user continuously posts comments that openly criticize or verbally attack the Library or library staff, placing the library in a negative light

•  Any other issues that may arise will be dealt with on an individual basis

Only the Director or social media account administrator(s) have the authority to block a user. When a user is blocked, an email will be sent to the Director and administrator(s).

Copyright & Privacy Protection

The Gibson County Memorial Library will always attempt to follow copyright, fair use and invasion of privacy laws.

The Gibson County Memorial Library will require employees to receive consent through expressed, implied or oral consent at each program event.

• Postings that involve patrons under the age of 18 must have an approved consent form of content release from the relevant parent or guardian

• Expressed consent: Permission in writing (Requires parent/guardian signature)

• Implied consent: Indicated consent with reaction

• Oral consent: verbal consent

The library requires parents/guardians of minors to fill out, sign and date a consent release form. Completing the consent release is optional. If an individual refuses to complete the release form, then no media can be produced using any content related to the said individual. During large programs, if a release consent is not signed, the individual will be asked to sit on the outskirts (out of photo range).

Employee Personal Social Media Use

• These practices apply to use of social media on the employee’s personal time. The Gibson County Memorial Library believes free speech is an important aspect of personal Facebook and other social media use, but would encourage staff to consider the consequences of posts and their reflection on said employee. Those employees who use social media and choose to identify themselves as employees of Gibson County Memorial Library should not make any official public comment on personal social media accounts that references a library incident or policy. Employees, during the course of the scheduled work day, should limit their time spent on social media to lunch and rest breaks.

• The Gibson County Memorial Library reserves the right to lawfully monitor employees’ use of social media including, but not limited to, statements/comments posted on the Internet, in blogs and other types of openly accessible forums. Employees should have no expectation of privacy while using Library owned equipment and facilities for the use of social media. The Library reserves the right to monitor, review and have the employee to delete content that violates these rules and guidelines.

• Patron privacy is an important aspect of the public library and should be treated as such when posting information related to the workplace. Employees are prohibited from posting identifiable information or comments regarding a patron or co-worker. Employees are prohibited from posting Gibson County Memorial Library confidential information including, but not limited to: unpublished personal information, financial information and library patron statistics that are not already open to the public.

An employee who violates the above personal policies will then be disciplined as defined in the personnel policies.