EB Announcement

Dear all CUPA members,

Re. the announcement dated 13 March 2013, Election Board (EB) postponed the election for EXCO on 14-15 March 2013. EB sought advices from the Review Committee (RC) which is composed of one Honorary Member and three Honorary Advisors. A series of investigation and study were carried out. It is reported into two parts as follows:

I). RC was invited voluntarily to handle and study two formal complaints from two candidate cabinets:

1) On 9 March 2013, CUPA received a complaint from Candidate Cabinet 1 (CC1) against the formation of the Election Board and

2) On 13 March 2013, CUPA received a complaint from Candidate Cabinet 2 (CC2) against the posting of unlawful, threatening or defamatory messages causing damage to CC2.

With the delegation from ExCo, after reviewing the findings, RC gives the following comments:

1) According to the Constitution 6.1.3, the ExCo of each session shall be responsible for organizing and conducting the Annual Election within the specified period in accordance with the requirements in this Constitution and other relevant regulations for election of CUPA. It was found that the current EB was approved by ExCo. It included the CUPA President as Chairman plus three more current ExCo members who are not running for the election 2013-2014. According to the above evidence, the formation of EB was complied with the constitution. In conclusion, this complaint is NOT valid. The EB shall continue the duty.

2) The CC1’s poster contained messages, whatever, is only related to another party CUPA, not the CC2. Hence, obviously there is no direct / indirect damage to the fairness of the election or defamatory impact to any of candidates, including CC2. In conclusion, this complaint is NOT valid.

II). Afterward, EB received a complaint on 15 March 2013 from CC2 to CC1 with 9 items tabulated as follows:

After considered evidences showing CC1 has conduct issue (item 5 and item 6) which is seriously and repeatedly violating the Election Campaign Guidelines, EB confirmed that item 5 and 6 are valid and obviously violate the Election Campaign Guidelines #2 and #3. There is direct and material damage to the fairness of the election. Hence, EB decided to disqualify CC1 for the Election of the CUPA Executive Committee 2013-2014.

Election Board 2013-2014

CityU Postgraduate Association (CUPA)

Election of CityU Postgraduate Association Executive Committee 2013-2014

Election Campaign Guidelines

1. Cabinets have the option to submit their promotional materials for the Election Board of CUPA to post on the notice boards of CUPA. Candidates are held responsible for the reliability and accuracy of the promotional materials. Any posting/transmission of unlawful, threatening or defamatory messages is strictly prohibited. The Election Board shall have the full right to investigate and take appropriate action.

2. Election related promotion activities, including distribution of promotional materials, such as leaflets and flyers, are allowed on campus, except in the To Yuen Building area, the AC1 & AC2 canteen areas, all lecture theaters and the 5^TH and 6^th floor of amenities building, including the areas immediately outside the registration, reception areas and designated area of the Polling station. Any campaigning or canvassing activities that may disturb or interrupt the proceedings of the Polling shall be forbidden. Cabinets are required to observe the Regulations Governing the Use of Designated Areas for Displays/Events of City University of HK.

3. Campaign activities involving oration and/or slogan chanting and/or use of amplifiers are not permitted; setting up of static promotional materials, such as roll-up banners are not allowed.