Show Managers

How to Hold BHSA Sanctioned Horse Shows:

*BHSA horse shows must be geographically located 80 miles or less from the center of Fredericksburg, VA

and be within the boundaries of the Commonwealth of Virginia. Radius is based on air miles.

1. READ THE RULES.

2. Review these guidelines:  Are you Ready to hold a BHSA sanctioned horse show?

3. Create your prize list. We've created a helpful template to make this easier. 

4. Join BHSA. All Show Managers must be current members.

5. Submit the Application and Show Fees.

• Submit the Show Application and a copy of your Prize List.

• When completing your show application, check off all the Divisions you plan to hold. BHSA will not sanction any Divisions that are not checked off on the application.

• Include at least the fee for your first show with your application.  Show fees can also be paid online. Show fees must be paid at least 30 days prior to the date of the show.

• Submit application packets to: battlefieldhorseshowassoc@gmail.com or mail to P.O. Box 307, Catlett, VA 20119.

Show Managers:

Print and provide copies of the BHSA Membership Application form for exhibitors at your shows.

Making Show Changes:

• Questions or show changes/cancellations can be sent to battlefieldhorseshowassoc@gmail.com

• If you need to make changes and/or additions to your prize list you must notify the BHSA at least 30 days prior to the Show.

• Shows can reschedule dates if cancelled due to an Act of God (severe weather, flooding, hurricanes, snow, ice, etc.)

• All rescheduled dates must be pre-approved by the BHSA Board before shows can publish the makeup date.

• Shows may not be rescheduled to a date that already has 4 or more shows scheduled.

• Any rescheduled show cannot be closer than 25 miles to any other show already scheduled on the date requested.

Reporting Results:

• Show managers have 14 days from the date of their show to send in the show results or a $50 fine will be imposed. (See Section 8 of the BHSA Rules.)

• Results must be recorded on BHSA or VHSA Result Forms when submitted.

• The preferred method of reporting show results is email.

• How to use the updated Results Forms:

  • Click the link below to go to the new form. It will open in Google Sheets.

  • Click File > Download to download the results form to your own computer as an Excel file or save to your own Google Drive.

  • Open the points form you saved and enter your show results. 

  • Fill in Cover sheets completely, listing any membership applications received at your show.

  • Save.

  • Email to BHSAPoints@gmail.com. (*Scan and attach membership applications to expedite the process.)

  • Mail in original membership applications and payments received.

• *If you are unable download the forms successfully, email BHSAPoints@gmail.com and we will be happy to help.

• If it is not possible for you to submit your points via email, you may still print the form and mail it to P.O. Box 307, Catlett, VA 20119. 

                                                     Forms