Conference Room Scheduling

Timing

The CLIR Chair submits requests for meeting rooms in the ASEEES online convention scheduling system for CLIR and its subcommittees for the current year's convention. Deadline is usually in February. Chair provides rosters of the CLIR Executive Council and CLIR subcommittees to the ASEEES Convention Coordinator to help avoid scheduling conflicts. .

(NOTE: Room and special equipment requests for panels, roundtables, and lightning round sessions are the responsibility of session Chairs as part of the session proposal process).

Scheduling Restrictions:

• • None of the committees should be booked simultaneously with library panels that have been sponsored by that committee, or on which a committee member is serving in any capacity.

  • Different subcommittee meetings may be booked simultaneously, but only if there are no common members on those committees and there are no other conflicts with library panels/events.

  • SEEMP and the CLIR Executive and Membership Meetings are the exceptions. None of these meetings should conflict with other subcommittee meetings.

    • Many non-SEEMP members attend the SEEMP meeting as members of CRL. meeting.

    • All the CLIR Subcommittee Chairs (other than SEEMP, which is not a CLIR Subcommittee) also attend the CLIR Executive meeting.

    • Everyone attends the CLIR Membership meeting.

CLIR Executive Council Meeting

• • Room Size: 15

  • Preferred Time: Saturday afternoon would be best (as in the past). It must be prior to the CLIR Membership Meeting meeting on Sunday

  • Special Circumstances: All the CLIR Subcommittee Chairs also attend this meeting. As such, it should not conflict with any subcommittee meetings.

  • CLIR Exec members and all subcommittee chairs should attend this meeting. This is considered a working meeting. Incoming CLIR Exec members are welcome to attend, as are others if space allows.

CLIR Membership Meeting

• • Room Size:75

  • Preferred Time: Sunday morning (first session)

  • All are welcome to attend

CLIR Subcommittee Meetings:

CLIR Subcommittee on Collection Development

• • Room Size: 15

  • Preferred Time: Prior to the CLIR Membership meeting on Sunday

CLIR Subcommittee on Copyright Issues

• • Room Size: 15

  • Preferred Time: Prior to the CLIR Membership meeting on Sunday

CLIR Subcommittee on Education & Access

• • Room Size: 15

  • Preferred Time: Prior to the CLIR Membership meeting on Sunday

CLIR Subcommittee on Slavic and East European Materials Project (SEEMP)

• • Room Size: 45

  • Preferred Time: Prior to the CLIR Membership meeting on Sunday

  • Special Circumstances: Should not conflict with other subcommittee meetings

Library Consortium Meetings

East Coast Consortium of Slavic Library Collections

• • Room Size: 15

Midwest Slavic and Eurasian Library Consortium

• • Room Size: 15

Pacific Coast Slavic and East European Library Consortium

• • Room Size: 15