Google Meet 

Click the following link for a Beginner’s Guide to Google Meet (Video)

Presenting Slides and Viewing Attendees Simultaneously: To share your slideshow as a window and simultaneously view participants, you may need to adjust your presentation settings in advance. In your slideshow software (e.g., PowerPoint), navigate to 'Slide Show' settings or 'Set Up Slide Show' and choose 'Browsed by an individual (window)'. When sharing your screen in Google Meet, select the slideshow window. You can then resize the presentation window to see both your slides and the Google Meet interface.

Viewing All Participants: To see all attendees (up to 49), click the three dots (More options) at the bottom of the screen, then select 'Change layout' to 'Tiled'. You can adjust the slide bar at the bottom of the pop-out box to modify the number of tiles visible.

Sharing via a Chrome Tab: To share a video playing in a Chrome tab with audio, ensure you tick the 'Share audio' checkbox at the bottom of the list of Chrome tabs when selecting what to share. Alternatively, you can share a link to a YouTube or other website hosting the video via the chat function, allowing trainees to watch it on their own devices if this is preferable for streaming.

Sharing Video Directly from Your Computer (with Audio):

Enable Stereo Mix (Windows):

• Click the Start button.

• Open Settings.

• Click on System (Display, notifications, apps, power).

• Choose Sound.

• Under 'Output' and 'Troubleshoot', click 'Manage sound devices' or 'Recording' (the menu option may vary).

• Locate 'Stereo Mix' in the list of devices and Enable it.

Select Stereo Mix in Google Meet:

• Click the three dots (More options) on the lower menu bar in Google Meet.

• Choose 'Settings'.

• Under 'Audio', click the dropdown menu under 'Microphone' (MIC).

• Select 'Stereo Mix'.

Important Warning: When 'Stereo Mix' is selected, participants will only hear the audio from your computer (e.g., the video sound) and will not hear you speaking through your microphone. Remember to switch back to your default microphone after you have finished broadcasting the video.

If you are using a University of Sheffield Google account, you will have access to additional functionalities:

Session Recording: Record your sessions for later access.

Meeting Host Privileges: Bypass the need for manual admission to the meeting.

Google Meet Features: Integrated learning tools such as whiteboards, Q&A forums, and polls.

Whiteboard (Google Jamboard): Accessible via the 'More options' menu at the bottom left of the screen. Whiteboards are saved to the meeting owner's Google Drive for access during and after the session.

Activities Icon: Located at the top of the screen next to the chat icon (three small shapes).

Create Breakout Rooms: Facilitate smaller group discussions

Set up Q&A: Create a dedicated space for participants to ask and respond to questions, separate from the chat.

Create Polls: Conduct interactive polls to gather feedback and engage participants. Multiple polls can be created, saved, and revisited throughout the session.

Pre-allocate Breakout Rooms: If you are the session host with a University of Sheffield account, you can now set up breakout rooms in advance. Further information and guidance can be found by clicking the following link: Set up Google Meet breakout rooms ahead of meetings in Google Calendar

Recording Sessions: If you do not have a University of Sheffield account, you will need to ask an audience member to record the session for you. Instructions for recording can be found via this web link: Record a Video Meeting. 

Joining Meetings: Non-University of Sheffield account holders will need to be admitted to the meeting by an audience member. Please ensure you join the meeting promptly and be prepared to wait for admission.

If you experience problems connecting to the Google Meet room or the page is not loading (this may affect NHS staff due to VPN or firewall restrictions), please try the following:

• Disconnect from your VPN.

• Use a non-work device or computer.

• Contact your IT department to request access to Google Meet and Chrome.

• Try using Google Chrome as your browser. You can download it for free by searching for it online.

If you are waiting to be admitted to a session, the meeting organiser or an audience member needs to let you in. Please try contacting the member of staff who organised the session when there are any access issues.

You can access other troubleshooting resources via Google support pages including pages on Common Google Meet Issues and Solutions, Google Meet Training and Help, and Troubleshooting Connectivity, Sound, and Video Problems.