REVIEW PROCURE TO PAY (P2P)

• Approve any invoices that are ready for approval. Site teams should review every 2-3 days as Accounts Payable (AP) cuts checks once a week (Monday/Tuesday).

• Check your workflow dashboard to resolve any invoices pushed back into workflow as a result of missing information. 

• Review open POs and confirm they are valid (this means that you are either waiting on receipt of invoice or the work has been scheduled). Use the PO Directory Report to review POs not attached to invoices (enter property, select PO Open/Closed: “Open”, select Invoice Attached: “No Invoice”). Close all invalid open POs over 60 days old to insure accurate reporting and accruals. If a PO is in the 60‐day column and is valid, inform your PA so they can accrue for it. If not valid, it must be closed. PAs will request confirmation from the CM/ACM on the status of open POs 5 days before month end close. 

• Add POs for any services or supplies that were ordered in the reporting period.

• Create any needed recurring POs for future invoices up to the fiscal year. (IMPORTANT: Your RPOs will need to be manually posted each month, it is recommended to create a monthly reminder for yourself at the beginning of each month.

(To complete during Fiscal year end only) Submit POs and check requests before Accounts Payable’s cutoff date.