Vendor File Compliance for Current Providers
It is your responsibility to ensure your vendor file is in compliance at all times.
Please submit the following documents on a yearly basis or as they expire or information changes. Expired or inaccurate documents could result in a suspension of referrals and pended or closed vendor file.
Email all documents in PDF format if possible, and include your vendor number in the subject line of the email. If you have multiple vendor numbers, please submit a DS1891 for each vendor number. All forms can be found here
Due ANNUALLY: Professional Liability Insurance, W9
Due every 2 YEARS or as changes are made: DS1891.
Due UPON EXPIRATION or as new employees are added: Professional license/ certifications (OT, PT, ST, BCBA, RBT, PI, professional licenses, etc) For new employees, please also send a resume.
All employees must be W2 employees, not subcontractors per CA state law and SDRC guidelines unless SDRC has expressly approved prior to use.They must be added to your worker's comp insurance and you must follow all federal and state labor laws.
If your address changes, please complete a new DS1891 and W9 and submit to your resource coordinator. Please note that your service address must be within San Diego or Imperial Counties. Contact your Resource Coordinator if you are moving out of our catchment. You will also need to update the DDS SPD after the changes are input on the SDRC side.
If your phone number, email, or other contact info changes please notify your resource coordinator
If your Tax ID or ownership changes, you will need to be revendored.
This can take up to 45 days to complete processing.
You will need to submit a complete new vendor application packet through the standardized vendorization process. Your program design may also need updating to meet current directives if applicable.
Once your new file has been assigned and approved, SDRC will pend your old file and transfer any current authorizations to the new file. Further instructions for you will be given at that time.
Please contact your resource coordinator if you need further information.
Vendor File Audits
Per regulation, SDRC completes mandatory biennial and as needed vendor audits for all service provider files. This is to ensure that all required documents are in the vendor file and up to date. SDRC will reach out to you individually in order to obtain necessary information and documents if there is an audit and your information is missing. The Title 17 Regulation regarding the review of vendor files can be found HERE