Although you can use these apps in the online format, you may wish to use a desktop version.  In particular, you will need the desktop version of Word in order to set up a mailing.   Another advantage of downloading the apps that you use is to have an offline version without Internet.  

 Here is how to download the desktop versions of Microsoft 365 apps:

1.       Sign into your Microsoft account:   https://outlook.office365.com/ .  You will need your SDCCD email address (flastname@student.sdccd.edu) and portal password. 

2.      Click on “install and more” (top right of page)

3.      Choose “Install Microsoft 365 apps”

4.      Follow instructions for download

5.      You will again be prompted to sign into your account to use these apps.

Overview of Outlook Email

Email Management: Outlook helps you manage your emails efficiently, allowing you to organize your inbox with folders, labels, and filters. This makes it easier to keep track of important messages from teachers, classmates, and school administration.

Calendar: The calendar feature lets you schedule and keep track of classes, assignments, exams, and extracurricular activities. You can set reminders to ensure you never miss a deadline or an important event.
Task Management: You can create to-do lists and manage tasks directly within Outlook. This helps you stay organized and prioritize your workload.

Contacts: Outlook allows you to store and manage contact information for your teachers, classmates, and other important people. This makes it easy to stay connected and collaborate on group projects.

Integration with Other Microsoft Apps: Outlook integrates seamlessly with other Microsoft Office apps like Word, Excel, and OneNote, making it easier to share documents and collaborate on assignments.

Microsoft Outlook is an email program for Office 365.  If you have other outlook accounts (live.com, Hotmail.com) you might be familiar with it.  Also, when setting up student email, you may have decided to forward your email to a private address. Things to try with your Outlook Email account

• How to access Outlook:

  • Myapps.sdccd.edu>Student email

  • Outlook.office.com

  • Or use the downloaded app from before

• Explore the layout: inbox, calendar, contacts.

• Focused vs Other:  Outlook keeps your important email in the focused folder, and stores others (ads, updates, etc.) in the Other folder. 

• Filter:  You can search for specific emails by using the filter tab.

• Outlook works with other tools in helping you to organize your life.  Try the following:

• schedule an email 

• create a recurring calendar event 

• access other apps by clicking on the 9 squares next to the blue SDCCD border. 

OneDrive for Students is part of the Microsoft 365 suite available to students. It offers a range of features designed to help you store, sync, and share your files securely in the cloud. Here are some key points:

• 1 TB of Cloud Storage: Students get 1 TB (1000 GB) of storage space, allowing you to save a large number of files, including documents, photos, and videos.

• Access Anywhere: You can access your files from any device—be it a laptop, tablet, or smartphone—ensuring you always have your important documents at hand.

• Collaboration: OneDrive makes it easy to share files and collaborate with classmates on projects and assignments in real-time.

• Security: Your files are protected with advanced security features, including two-factor authentication and ransomware detection.

• Integration with Microsoft 365 Apps: Seamlessly integrates with other Microsoft 365 apps like Word, Excel, and PowerPoint, enhancing your productivity.

Using OneDrive:

While in Home, click on “new” and select one of the options. It will then open in that app. When you are done, it will be saved in your OneDrive account.

Click Upload to bring any of the files on your device to your OneDrive account. You can upload a file or a folder. It will be sent to My Files

Everything in your OneDrive is private. In order to make a file or folder public (accessible to anyone), you will use the share icon. Select the file or folder and click on either the box with the arrow (share) or the 3 dots (where you can choose the arrow). See next screen for instructions on sharing

When selecting a file in My files, you will have several different options. Selecting the file will provide some choices such as share, copy link, request files, sort and 3 dots. Clicking on the 3 dots provides more choices.

Here’s a detailed description of PowerPoint tailored for older adults who may want to create a presentation with pictures and music:

Microsoft PowerPoint is a user-friendly presentation software that’s part of the Microsoft 365 suite. It allows you to create engaging slideshows that can include text, images, videos, music, and other multimedia elements. PowerPoint is perfect for creating presentations for family events, community meetings, or personal projects.

With PowerPoint, you can:

• Design Visually Appealing Slides: Use a variety of templates and themes to create attractive slides. Customize your slides with different fonts, colors, and backgrounds to match your style or the theme of your presentation.

• Add Pictures: Easily insert photos from your computer or online. You can resize, move, and arrange your pictures to create beautiful slides. This is great for creating photo albums or sharing memories.

• Include Music: Add background music to your presentation to make it more engaging. You can insert audio files from your computer and set them to play across multiple slides or just one.

• Animate and Transition: Apply animations to text and objects to make them appear, disappear, or move on your slides. Use transitions to add effects when moving from one slide to the next, making your presentation flow smoothly.

• Collaborate and Share: Work on your presentation with others in real-time. Share your presentation via OneDrive or email, and allow others to view or edit it. You can also present your slides online or in person.

• Presenter Tools: Use tools like Presenter View to see your notes and the upcoming slide while presenting. This helps you stay organized and deliver your presentation confidently.