Continuous School Improvement
Sargent Public Schools Mission Statement
Engage......Motivate....Prepare.....Inspire
Tentative Agenda for the External Team Visit
March 18th and 19th
Sargent Public Schools
400 N 5th Street
Sargent, NE 68874
(308) 527-4119
Monday, March 18:
9:00-9:30 a.m. Breakfast will be provided
9:30-9:45 a.m. Arrival of External Team Members Welcome by host school representative, refreshments, pick up materials, greetings, etc.
9:45-10:00 am School tour provided by Sargent Student Council
10:00-10:30 a.m. External Team Orientation The external team leaders discusses the purpose and procedures for the visit, especially emphasizing the external team role as consultants in helping the school achieve success in the CIP, and provides a format for the written report.
10:30-Noon Host School Presentation (CIP Steering Committee) - This is a relatively formal presentation by the steering committee and others that includes a CIP timeline, committee structures, an overview of data-gathering procedures and instruments, decisions, goal overviews, strategies, issues, questions, etc. (Phillipps, Tobias, Kitt, Sortum)
Noon – 1:00 pm Lunch will be provided
1:00-2:00 p.m. Small Group Meetings - school committees such as potential goal committees and others meet with external team members to present and to discuss details of the local improvement plan. (Reading, Math, Language/Science)
Small Group Meetings with vocabulary grade level groups (K-3, 4-8, 9-12).
Other possible committees: Crisis, Safety, PST, etc. (please see committee list on Google site)
2:00-3:00 p.m. Interviews - Circulate the school building and interview representative staff. Some teachers not included in the CIP committee structure should be contacted so the external team may gauge the degree of involvement, understanding, and participation in the improvement process.
3:00-4:00 p.m. External Team Meeting The external team should compare notes and
impressions, identify areas for further review or inquiry, and discuss how to handle any problematical matters that have arisen in their meetings with staff members. This would be an appropriate time to review the Continuous Improvement Technical Assistance Rubric or to use it to frame part of the discussion.
Tuesday, March 19:
8:30-9:30a.m. Arrival of External Team – breakfast will be provided
9:30-12:00 p.m. Interviews, Report Drafting - The external team follows up on matters discussed
at the conclusion of day 1 or begins drafting the written report.
12:00-1:00 p.m. Lunch will be provided
1:00-3:30 External Team Meeting - The external team meets to review and concur on the major content of the visit report. This is a sharing and strategy session during which individual external team members outline orally or on chart paper what they intend to include in their sections of the report as recommendations to strengthen the SIP or move to next steps. In addition, the external team leader should determine who will participate in presenting the oral exit report and provide a due date for submitting the written report. The final report is due back to the school and to NDE within three weeks of the visit, so a one-week deadline is appropriate for external team members to have their reports to the external team leader. If the written remarks are not received by the deadline set by the external team leader, identify which external team member should be contacted. NOTE: Before adjourning the external team, the leader should determine that expense vouchers (if any) have been turned in appropriately.
3:30pm Oral Exit Report