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Are you ready for exam day?
AUGUST
AUGUST
Get your annual access to AP Registration & Ordering.
Get your annual access to AP Registration & Ordering.
Around August 1, principals and site coordinators will be emailed a new access code. Please also share with district coordinator.
Approve ALL AP Educator AP Course Audits by August 31.
Approve ALL AP Educator AP Course Audits by August 31.
Administrators must approve all AP educators' audits - even spring course teachers. Despite AP website indicating end of January, SDUSD requires admin approve by end of August to fulfill our UC a-g requirements.
SEPTEMBER
SEPTEMBER
Fall Connections: all coordinators with fall AP courses
Fall Connections: all coordinators with fall AP courses
District coordinator can manage 99% of the registration and ordering, then share the results on a shared google spreadsheet. Site and district coordinator will meet to confirm plans for this year.
Share AP exam order information with scholars and families EVERYWHERE
Share AP exam order information with scholars and families EVERYWHERE
Site coordinator will share exam order information everywhere - links to SDUSD AP website, AP Scholar Cards to help create accounts/sign, exam order posters, etc.
This will be in addition to district coordinator communications to students and families to ensure multiple attempts to connect.
OCTOBER
OCTOBER
NOVEMBER 1 = deadline to order exams for "exam only" or fall AP courses
NOVEMBER 1 = deadline to order exams for "exam only" or fall AP courses
Site coordinator will re-share exam order deadline information in all the methods normally used to share information with students and families.
This will be in addition to district coordinator communications to students and families to ensure multiple attempts to connect.
NOVEMBER to JANUARY
NOVEMBER to JANUARY
Fall AP course exam orders + "exam only" orders now have late fees.
Fall AP course exam orders + "exam only" orders now have late fees.
Students should pay for their exam late fees then exams will be ordered the following week after payment reports are received. Students can find exam fees links in their email, on this website, or in SchoolCashOnline. Final order deadline is March 1.
Testing Accommodation Requests due in SSD Online
Testing Accommodation Requests due in SSD Online
Site coordinators are encouraged to talk to 504/IEP case managers to determine which students need to request testing accommodations.
Students/families are encouraged to request from their case managers as well.
Winter Connections: all coordinators with spring AP courses
Winter Connections: all coordinators with spring AP courses
District coordinator can manage 99% of the registration and ordering, then share the results on a shared google spreadsheet. Site and district coordinator will meet to confirm plans for this year.
FEBRUARY
FEBRUARY
MARCH 1 = deadline to order ANY exam or cancel/request partial refund
MARCH 1 = deadline to order ANY exam or cancel/request partial refund
Site coordinator will re-share exam order deadline information in all the methods normally used to share information with students and families.
This will be in addition to district coordinator communications to students and families to ensure multiple attempts to connect.
MARCH-APRIL
MARCH-APRIL
MARCH 1 - FINAL EXAM ORDER CHANGE DATE
MARCH 1 - FINAL EXAM ORDER CHANGE DATE
AP allows coordinators until the following week to make changes but we must cut off students early in order to process the thousands of exam orders.
Seniors can cancel with partial refund until April 10 to allow them time to review college acceptances.
Spring Connections: all coordinators meet with district coordinator
Spring Connections: all coordinators meet with district coordinator
After the March 1 final order deadline, site and district coordinators will meet to review testing needs for proctors, accommodations, etc and need for district supports.
MAY
MAY
Before all exams:
Before all exams:
Prep Test Day Toolkit - all proctors need access to each exam room.
Confirm no new accommodations have been approved requiring room changes.
Prep Materials - exam roster, hybrid/paper exams, scratch paper, pens/pencils.
Prep Room - all seats are 4 feet apart and power strips/chargers available.
During all exams = security, security, security:
During all exams = security, security, security:
No personal electronics (phones, etc) can be used until exam has been submitted.
All exam seats must be randomly assigned and documented on seating chart.
Student may not talk about exam questions.
After each exam:
After each exam:
Collect all scratch paper and exam booklets and AP ID labels.
Confirm counts of all materials and note any absences on roster.
Confirm all exams have submitted digitally on Test Day Toolkit or World Language DAC.
When all exams are done - what to return and save:
When all exams are done - what to return and save:
Save all scratch paper, CSP printouts, and seating charts.
Shred AP ID labels and other identifying information.
Return unused exam booklets/cd and used booklets/cd as indicated below.
Additional Resources from AP:
Additional Resources from AP:
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