Making a Reservation

At SAE we use Webcheckout as our online booking system. You can acess Webcheckout through your student portal.

CLICK HERE

Making a booking

Open Webcheckout

You can access Webcheckout through your Student Portal or by using the link above.

The images in this tutorial have been taken on a smartphone in 2024.

The interface may differ depending on device.

Make a reservation

Press the Reserve icon (the shopping cart) along the hotbar at the bottom of the screen.

Fill in the relevant information

Select the Start and End date & time of your hire

If you wish to make a reservation for todays date, double check the start time as by default it will set it to tomorrows date.

Select the relevant unit code from the Group drop down menu
Include any additional information you may think is important in the Allocation Notes
Include the purpose of your hire
Tick the Terms & Conditions box
Press the green Tick All box at the bottom when you're done

Browse the Contents Catalog

Press the book icon next to the Contents header at the top of the page
Then simply browse through the catalog or use the search icon (maginifying glass) to look up specific pieces of gear

Add to Cart

Once you've found the item(s) you wish to hire, press the plus Icon below the image to add it to your cart
Go through the Catalog and add all items you wish to hire to your cart

Save & Checkout

When you're ready to checkout simply scroll to the top and hit the save icon
If all goes well the pop ups "Reservation Confirmed" & "Email Notice Sent" should pop up in the top right corner

Reservation has errors

If you get the message "Reservation has errors" when going to save your booking, scroll down to the bottom of the page and look for the warning icon (The triangle with the "!" inside).
This indicates that that item is currently unavailable

To proceed you have one of two options:

Press the icon with the two arrows to replace the unavailable item with a similar item

OR

Press the remove from cart icon (the red shopping cart with the "x") to remove that item from your booking.

The header should now say "Ready to Save" as shown in the previous section.

Editing your Reservation

To edit your reservation press the 3 dots icon in the top left corner of the reservation
Then press "Edit CK - (your reservation number)"
Then you should be able to add any additional gear in the same way you usually add gear to a booking

+ KEEP IN MIND +

You cannot edit reservations 24 hours before the pick-up time

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