Vendor Support Information

Vendor Information

• Schools can use the vendor of their choice.

• All vendors utilized under the EANS/GAPS grant must be registered as a vendor in Class Wallet.

• Region 10 will do everything that is reasonable to accommodate the vendor the non-public schools chooses. If that is not an option, then the ESC will negotiate and discuss alternatives with the non-public school to provide those services.

• If evidence of possible conflict of interest, the vendor/school will be referred to TEA for further guidance, per Region 10 local interal procedures. 

Steps to Becoming an EANS/GAPS Vendor

Criminal Background Check

All vendors who will be providing a service that will be in direct or indirect contact with students must complete the Background Check Form for each person who will be employed and paid with Texas Private School GEER Grants funds. Below is the criminal history release form, and it needs to be uploaded into the Background Check Form for each applicant each school year.

Our Human Resources department receives all names on Friday at 9:00 a.m. Any name submitted prior to Friday at 9:00 a.m. will be processed, and the 3rd party contractor will receive an email within 7 business days of who is approved, not approved, and still needs to be fingerprinted.

Per Guidance (Federal and State): Anyone (including police and security personnel) working on a campus and/or around student(s) that is being paid with Texas Private School GEER Grants funds, MUST complete the Region10 Criminal Background Check (which includes fingerprinting) AND have Approval from the R10 EANS team to be around students PRIOR to employment. Region 10’s Human Resources department runs background checks weekly, and 3rd party vendors are provided an approval list weekly.

2025-2026 Criminal Background Check

*Ensure the Criminal History Release From is accurate and COMPLETED.

*Only upload the accurate and Complete Criminal History Release Form (see below) into the Criminal Release Form. Any other form uploaded will require resubmission.

Materials and Labor Invoices

When submitting invoices for approval that include Material and Labor fees, please submit those invoices separately. 

• Material invoices must be submitted and approved before the services are provided. Invoice submission should include the following documentation. 

  • Materials invoice and itemization of items ordered (video)

  • Class Wallet Fee, 2.5641%

• Labor invoices will be submitted for approval after the services have been provided. 

• Labor invoices should include the following: 

  • • Region 10 Background check information

    • Labor Invoice

    • Laborer timesheets (sample timesheet)

    • Class Wallet Fee, 2.5641%

Timesheet submissions are connected to the EDGAR purchasing regulations and to ensure the safety and well-being of the students served. Region 10 approval of background check requirements will be verified by the timesheet provided. 

Professional Development and Instructional Coaching

When submitting a request for Professional Development, please provide schools with the following:

• an agenda (date, time, location, items covered, etc.)

• description of professional development

• invoice

• participants name

After Professional Development has occurred, submit an attendance sheet in the Inventory Received Form on Class Wallet.

Billing/Shipping Information

All Items should be Shipped directly to the School, NOT Region 10 ESC.

Region 10 ESC  Billing Address is:

Region 10 ESC

400 E Spring Valley Rd

Richardson, Texas 75081

Subscriptions and Warranty Information

All subscriptions and/or warranties must end on or before the last day of the grant:

• EANS I subscriptions and/or warranties must end on or before February 28, 2025.

• EANS II subscriptions and/or warranties must end on or before January 31, 2026.

• GAPS subscriptions and/or warranties must end on or before January 31, 2026.

Tax Exemptions

Please provide each vendor with a copy of your tax-exempt form, if applicable.

Communication

Professional and respectful communication is expected and required when working with stakeholders.