Objectives:
At the end of this topic, the employees should be able to:
apply netiquette when sending an email;
cancel sending email;
schedule an email; and
send an email with texts and attachments using Google Mail.
Embedded Files
How to Send an Email
On the left of Google Mail, click Compose.
(Optional) To change your window size, in the upper corner, click Maximize or Full screen in the upper-right part of your email.
Add recipients and a subject.
Enter your message. Email you start writing but don't send are automatically saved in Drafts on the left.
(Optional) Add attachments, such as Drive files Insert file using Drive or photos Insert image.
You can also add emojis, links, reactions, written signature, and bullets. The texts that you will write may be formatted (font style, size, boldface, italicized, underlined, color, indentation, and alignment)
Click Send OR the arrow on its right to indicate when it will be sent to the recipients. This feature is best for sending an email that you wrote after working hours.
Note:
To cancel sending an email, at the bottom of the window, click Undo. This option appears briefly, but you can change how long it lasts in the Settings.
Netiquette When Sending an Email
Do not send unimportant emails outside of office hours.
Start your email with a proper greeting and an email signature.
The email signature template will be sent to you. All emails that you will send should have that signature.
Review your email before sending. That includes checking if you have added a label, attached necessary files, and proof-read the grammar and spelling.
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