Pre Event

Note: ALL events should be approved by HQ Staff Officer via the RCY Approval Management System (RCY AMS) before any purchase is made.

Prior to making purchases for any activity materials, do check out the following available resources which you may requisite from HQ.

Red Cross Youth Approval Management System (RCY AMS)
https://rcyams.redcross.sg/

Please arrange for a zoom briefing to be familiarised with the usage of the RCY AMS.

Submission of Concept Paper and Budget

The following documents should be submitted for approval.

• Concept Paper - Your document should clarify the following 5W1H

  • Who - Identify the stakeholders of your event, esp. target audience (i.e. activity participants)

  • What - Event Name, Theme and Central Messaging that you hope to convey

  • When - Date Period & Time Duration of Event

  • Where - Determine location of the event space (and if any, location of the volunteer briefing)

  • Why - Event Objective & Desired Outcome

  • How - How will you bring this event to life? What will it need to get set up?
    Any risk management and contingency plans in place?

You may may use of the following template for drafting purposes: Event Management Documents

• Budget Template - Your budget document should clarify the following:

  • How Much do you intend to spend

  • Cheque Payee Details

    • Cheque Payee Name (Name as registered with the Bank)

    • Bank Name

    • Bank Account Details

    • Contact Number of Cheque Payee

Should you wish to fundraise for the Singapore Red Cross Society, please complete the 3rd Party Fundraising Registration Form and email to fundraising@redcross.sg.

Event Preparation

1. Obtain parental consent for participants who are aged below 18 years old through the Local Activity Consent Form.

2. Obtain media consent from all participants (incl. beneficiaries) through the Publicity Consent Form.