Partido State University

PARAMETER G

Management and Financial Control

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SYSTEM – INPUTS AND PROCESSES

S.1 There is a sound system of management and financial control.

S.2 A mechanism for effective monitoring and control of income-generating projects is in place.

IGP/Production Manual

IMPLEMENTATION

I.1 Policies and systems of financial management and control are developed and implemented with the involvement of administrators, faculty, and, where appropriate, students.

Financial Development Plan
Documented Job Responsibilities and Authorities
Operational Plan 2025
Required training and technical knowledge related to financial management, budgeting, accounting and regulatory frameworks (January - March 2025 and April June 2025)
Internal Audit Annual Work Plan 2025

I.2 Concerned officials, faculty, staff and students participate in budget preparation, allocation, management and control.

BUDGET PREPARATION

BUDGET ALLOCATION

Presentation of Program of Receipts and Expenditures (PRE) for the 1st Year Semester AY 2024-2025 (August 12, 2024)

MANAGEMENT AND CONTROL

I.3 Resources are allocated to authorized expenditures to implement academic programs, research, extension and other projects as included in the institution's program of expenditures.

I.4 The institution is able to communicate with its key stakeholders.

OUTCOME/S

O.1 Operations are efficient, effective, and responsive to challenges and changes.

DBM 2024 Budget ng Bayan Monitor Agency Performance Review (DBM publication)
No NCAR received (Budget Unit and Accounting Unit)

O.2 The budget of the institution is well-prepared, judiciously allocated, effectively utilized, clearly accounted and fairly audited.

O.3 Systems and processes reflect sound management, financial control, and quality assurance.

ISO Certification
Accurate and Reliable Financial and Budgetary Utilization Performance (see Annual Reports 2024)

O.4 Stakeholders are satisfied with the governing body’s and management’s implementation of their commitments.

BEST PRACTICES:

Timely Review and Reconciliation of Accounts

Updated Bank Reconciliation

Automation of Budget and Accounting Systems

Uploaded video presentation
- Enhance Financial Reporting System (EFRS)
- Automation of Budget Monitoring System

Investing in Financial Management Training

Workshops on Documentary Requirements for Transactions

Strict Compliance with Auditing Rules and Regulations

Statement of No Suspension and Disallowances as of December 2024 and June 2025

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