Get to know Google Workspace and your new tools
Google Workspace helps you:
Communicate and collaborate instantly with your co-workers—Connect with your team over video meetings, email or chat whether they're using Google Calendar, Gmail, Google Meet, and Google Chat.
Store files securely and find what you need instantly, on any device—Keep documents, spreadsheets, presentations, and more all in one place with Google Drive.
Create, share, and present professional templates, project plans, and slide decks—With Google Docs, Sheets, and Slides you can create and edit documents, spreadsheets, and Slides right in your web browser.
Learn about Gmail
If you’re switching from another email app like Microsoft Outlook, you’ll notice a few differences when you start using Gmail:
Gmail groups a message and its replies in a single conversation thread. You can use conversation threads to see multiple related messages in one view. You'll see new messages at the bottom of a thread.
If a thread has a lot of messages, click the 3 dots at the bottom to see the entire thread.
In Gmail, you can tag messages with labels and use search operators to find messages.
Start using Chrome Browser
When you switch to Google Workspace, you’ll work in Chrome Browser to use tools such as Gmail, Google Drive, and Google Docs. You can customize Chrome and work securely across all of your devices. With Chrome Browser, you can:
Synchronize bookmarks and settings across all your devices.
Add to your browser’s functionality with Chrome Web Store extensions, such as photo editors and project-management tools.
Organize your email and email folders
About 30 days before your organization switches to Google Workspace, it's a good idea to start cleaning up your email and email folders. You need time to think about what you really need to keep in Outlook. Here are some other tips to get you started:
Try and keep your email folder structure to 10 folders for a smoother migration process.
Check messages in your folders, including nested folders that might not be visible. You might need to search for messages.
Delete email messages that you don’t need to keep
Review your mailing lists
Review your mailing lists and see what lists you need to keep or delete.
Check for recurring meetings in your calendar
Make a note of recurring events and important meetings before you switch to Google Calendar—during the migration process, some recurring meetings might not appear in Calendar.