Forms/Records Requests

Transcript Requests

CURRENT OLYMPIA STUDENTS:  

Request your transcript using Parchment. 

You will first need to set up an account using the Registration Code sent to you on May 21, 2024 from the Counseling Office. Creating an account via this email link and Registration Code allows you access to your unofficial transcript. 

• Unofficial transcripts are transcripts commonly used by you, as the student, to view for situations such as when you're going on a college visit or completing college applications. 

• Official transcripts are used for more "official" business such as needing verification of your residency when going to the DMV to get your drivers license or submitting your transcript to a college as a supportive document. Official transcripts are sent directly from Olympia High School to the receiving college either electronically or by U.S. mail. 

ALUMNI INSTRUCTIONS:

Below are instructions for alumni students to order an electronic transcript through Parchment. There is a fee of $7.40 to request your transcript. 

1. Register

• Go to Parchment and enter your school name

• Initial setup: Create an account for a “New Learner”

• Use your personal email as this Parchment account will continue after you graduate

• Follow the registration process by entering the required information. When entering your name, enter your full, proper name as it would appear on your transcript or in your school records. (If you are married make sure to put your maiden name as your last name.) 

• On the page you will have the chance to “Opt In” or “Opt Out” of the optional services. Be warned that if you decide to “Opt In”, your name will be sold to colleges, testing companies, and other entities that will solicit you

• Complete the registration process by agreeing to the Parchment terms of service, you will then confirm your registration through an email sent to you by Parchment

• You will then be sent to your homepage within Parchment and will need to enter your high school by clicking the “Start by adding a school or organization you attended” tab

• Do a search for Olympia High School in Illinois

• The next registration page asks for additional information. Be sure to waive your right under FERPA

• You’re done! Now you can request transcripts through Parchment

     2. Request a Transcript

• Go to Parchment and click on the “Sign In” tab in the upper right hand corner to sign in with the email and password you registered with

• Click on the “Order Your Transcript” button on the left side of the page

• Search for your institution(s) or the words “Common Application” by name or state, click on the school (or “Common Application”) to add it to your list of schools to send transcripts to OR select option to send transcript to your email

• At this point, you can save and add another school to your request by clicking the “Add another institution” tab and follow the same process or “Save & Continue” to finish your request. Once you have completed all of your requests for this session, click “Save & Continue” to finish the process, including acceptance of the user agreement

Electronic transcripts to the NCAA, Scholarship Organization, International Schools, Etc:

• Go to Parchment and click on the “Sign In” tab in the upper right hand corner to sign in using the email and password you submitted when you registered.

• Many national organizations, such as NCAA, are included in the Academic Destinations available through Parchment so you can simply research for these similar to a college or university

• If a destination is not available under Academic Destinations, click the tab to send a transcript to “Yourself or Another Individual.”  With this option you can send transcripts via email or paper to anyone you wish

• At this point you can save and add another request by following the same process, or save and continue to finish your request. Once you have completed all of your requests for this session, click “Save & Continue” to finish the order

• You will receive a confirmation email acknowledging your order and a follow-up when the transcript has been sent

Counseling Department: Requesting a Hard Copy Transcript/Records

You can come out to Olympia High School and request a hard copy of your transcripts/immunization records. You will be requested to fill out a Records Release form. (If the student is over the age of 18 they will have to request their own records).  There is a $3.00 fee per copy of your transcript. 

In the “Send Record To” section of the form include the name and address of where you want your transcript to be sent. If the transcript is for yourself, please write “Self” in this section. An official copy of your transcript will be provided in a sealed envelope. If the seal of the envelope is broken (i.e. opened) the transcript will no longer be official.