Project Management

Project Roles

Each person in the Heart-to-Heart organization played an intergral role in the development of the team's website. Although we were all assigned specific roles, we were all very flexible with our responsibilities, often stepping in to help each other whenever needed.

Project management lead - Cherishe Cumma-Clarke

The project lead has the important job of keeping your team on track, making sure everyone is on the same page and keeping the momentum going. As the project lead Cherishe's main responsibilities were monitoring the communications on Slack, scheduling the meetings, ensuring that everyone knows what they are supposed to be doing, rescheduling meetings to accommodate schedule changes, updating the team of any changes to and raising concerns that the group will collaborate on to resolve.

Research lead - Elena Furuhashi

The research lead has the job of ensuring that research questions are well defined, facilitating the delegation of research related work, synthesizing results and ensuring that research questions are answered with quality resources and research methods. As the research lead Elena's main responsibilities were conducting and organizing the research plan that the group would use to guide our project. Elena utilized her experience with online platforms like Canva, Miro, Figma and Mural to develop visually appealing outlines that effectively conveyed our message.

Design lead - Victoria Stroud

The design lead has the job of leading team design activities and pulling together team members’ ideas into a coherent single design that represents the team’s group efforts. As the design lead Victoria paid very close attention to detail, making sure that every part of the final product lived up to the stakeholders expectations for our project. Victorias made sure that every component of the product was not just aesthetically pleasing but also practical and easy to use. Victoria understood the importance of balancing creativity, practicality and clarity when developing content that would effectively convey our message to viewers of our websites.

Weekly Meetings (Zoom)

Our team developed a comprehensive meeting schedule that offered a high level of flexibility. Each group member confirmed their availability during our initial meeting. We determined that based on our conflicting schedules we would need to be flexible with meeting times and find a middle ground that accommodates everyone's availability. We made the collective decision to conduct our weekly meetings on Saturdays via Zoom so that we could not only ensure that each task was completed in a timely manner but that we also fostered a collaborative environment and respectful environment. During each meeting we made sure to complete the tasks on our previously organized agenda. We also made it a point to address any potential roadblocks or challenges that might arise so that we can ensure our objectives for the week are met.

Group COmmunication(Slack)

Our group utilized messenger applications to communicate about various topics, issues or concerns that developed throughout the time that we worked on the challenge project. It was very convenient for our group to use a platform like Slack where we could share concerns, provide updates, address any individual challenges that we encountered and suggest adjustments to the meeting times. This communication application helped us to stay organized and on track, ensuring that we would collaborate effectively to meet the overall objectives and goals for each milestone.

File Organization (Google Drive)

Google drive was the centralized hub that housed all of the documents that our group collaborated on. Within this virtual space, we were able to save and access important files, while also collaborating on documents in real-time. Utilizing Google drive offered the group flexibility as we were able to access our documents from any our devices and at any point of the day. Google drive also offers a feature that allows documents to be available online. These feature is extremely useful when we needed to access documents while commuting. We also used Google drive to create folders to organize documents, provide feedback to group members

Time Management (Google calendar)

Google calendar was used as our primary scheduling platform throughout the duration of the challenge project. This platform allowed us to efficiently organize meetings, deadlines and individual tasks, ensuring that each group member was aware of their responsibilities and that we were all in agreement with how the project was developing. Google calendar has features like event reminders, the option to propose new meeting times, and the ability to attach documents that can be utilized in scheduled Zoom meetings. Google calendar also integrates well with other Google services like Gmail, Google Meet, and Google Drive, which enhanced the groups productivity and ability to collaborate.

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