TIME ENTRY AND PAYMENT

Oracle is the application where you will enter the days you have subbed in order to receive your paycheck every two weeks. You will also use it at the beginning of your employment to fill out tax forms and background check documents. It is important that you know how to log your time accurately and can navigate the different apps that Oracle has to offer. If you ever have any questions or problems with your Oracle account, you may refer back to this page or submit a ticket on the Oracle Support Portal tile on myNHA.

Logging in

After you accept your offer, you will receive an email from Shared Services that provides you with your unique username and password for your NHA and Oracle accounts. Please follow this link and use the credentials provided to you to login to Oracle for the first time. You will then be prompted to change your password. Once you have done this, you are all set and ready to begin working through your assigned Journeys.

If you are having any trouble logging in to your Oracle account, please contact techsupport@nhaschools.com.

Completing assigned Journeys

oracle homepage.pdf

A Journey in Oracle contains all of the necessary steps you need to take before you are able to begin working at NHA. Your onboarding Journey will include background check paperwork as well as require you to fill out I9 tax forms.

To access this Journey once you are logged in, click on the "Me" tab and then select the "Journeys" app (icon shown above). Oracle will then direct you through the steps you need to take.

If you have any questions on Journeys, please contact sharedservices@nhaschools.com

Entering time

Payroll Calendar.pdf

Important note on substitute pay - please read carefully

Substitute teachers are paid on a daily rate or half daily rate. To make sure you are receiving the rate you were offered upon hire, it is essential that you follow these steps closely.

For every day you worked 4 hours or less (or a "half day") you will enter "4" hours into Oracle to receive the half day rate. For every day you work more than 4 hours, you will enter "8" hours into Oracle to receive your full daily rate. This means that any time you work more than 4 hours hours, you are considered to have worked a full day and thus are eligible to receive the full daily rate. If, however, you were to input 5 hours into Oracle, you would only receive a partial amount of your promised daily rate. If you have any questions on this process, please email payrollsupport@nhaschools.com.

You will need to enter & submit your time every two weeks to be ensured that you are paid on time. You are welcome to input your time each day you work, however, if it is not the end of the pay period yet, click "save and close" instead of "submit." The payroll schedule is included to the right for your convenience.

The following video and description walk through the process of submitting your hours. If you have any further questions or issues, please contact your Registrar (Leader)

On your Oracle homepage, select the "time and absences" application
From there, click on "current time card"
Under entries, click the "add" button
Select the position you are logging time for

**if you are both a substitute teacher and paraprofessional, make sure you are selecting the correct position

Select "regular hours"
Select all the days that you worked

**if you have worked both half and full days in the past two weeks, you will need to follow these steps for half days, submit them, and then follow these steps again for full days worked.

Under quantity, enter the appropriate time 4 or 8, for example, if you worked:
1. 4 hours or less it is considered a half day (enter 4).
2. More than 4 hours it is considered a full day (enter 8).
Click "ok"
Click "submit"
On the last screen, select "yes" and then click "submit" again

Viewing pay stubs

HOW TO VIEW PAST PAY STUBS:

On your Oracle homepage under the "Me" tab, click on the "Pay" app (icon show on the left)
Click on "My Payslips"
Select the paystub you would like to view - they are sorted by date with the most recent at the top

*In this app, you can also update direct deposit and tax information should you ever need to

Additional Support

NHA has put together a general support manual for Oracle to assist users in the navigation and use of Oracle. To access this manual, please click here.

There are virtual walkthroughs of each page if you would prefer to view the info that way. To access these, simply click on the topic you need assistance on (see left photo below) and select the icon show below to the right.

If you have additional questions or are having trouble with your account, please visit the Oracle Support Portal on myNHA.

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