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VMS Countries are grouped into Regional Hubs. Suppliers are responsible for creating their own invoices, which include tax if applicable, and submitting them to BeelineInvoicing@netflix.com for processing.
RVMS Countries include:
Argentina
Brazil
Chile
Colombia
Costa Rica
Egypt
France
India
Indonesia
Italy
Japan
Mexico
New Zealand
Philippines
South Africa
South Korea
Spain
Taiwan
Thailand
UAE
Vietnam
Ensure Invoices Meet the Following Criteria:
Confirm all timecards and expenses are in "approved" or "locked" status in Beeline. Items in "pending" or "not submitted" cannot be invoiced.
Ensure workers' bill rates in Beeline match your records.
Enter any fees outside of time and expense, ensuring they are in "approved" or "scheduled" status in Beeline. Items in "pending" or "not submitted" cannot be invoiced.
Ensure all OT, DT, Holiday Pay, Weekend Pay, Overnight Pay, etc. are not included on the worker's timecards. Only Regular Time should be included on timecards.
Verify that the entity on your invoice matches the entity of the workers in Beeline.
Include the following information:
Work period (start and end dates)
Worker names
Total hours per worker
Invoices that do not meet this criteria will not be processed.
Invoice Workflow and Important Dates:
Timecards and expenses are due in Beeline on the 2nd business day of every month
Timecards and expenses are locked on the 4th business day of every month. Suppliers have from the 2nd business day to the 4th business day to make necessary edits.
On the 5th business day of every month pull the "Final Invoice" and "Final Expense" registers in Beeline.
Use the "Final Invoice" and "Final Expense" reports to generate your invoices. Edits made to timecards, expenses or misc fees after the 4th business day will not populate until the next month. Invoices must match data on the register reports or will be rejected and paid the following month. There will be no exceptions granted.
Invoices are due on the 15th of every month. Invoices submitted after the 15th will be processed the following month.
Invoices received on time and meet the above criteria will be paid within 30 days. Late invoices will be paid the following month. Invoices received on time but do not meet the above criteria will be paid the following month.
Remittance Advice and Matching
Download the remittance advice AP sends you via email
Log into Beeline, and under report gallery download both the final register and the final expense report.
Note, if you have pop up blockers on, you will need to unblock or the report will not run
When pulling the report, use the date listed in the description of the remittance advice from Netflix to determine the pay period.
For weekly, it will be the sunday before. For monthly, it is the month prior.
Example: if the description says “Beeline Invoice Week of 12-04-2024” pull for week ending the sunday prior on 12-01-2024.
Use these two reports to cross reference the totals.
If you are still unclear, reach out to us via email.
*Note - we are working with Beeline to streamline this process going forward, and will provide updates as we have them.
Please reference the Supplier Beeline Invoicing Training for additional guidance
Misc Fees
When to add a misc fee:
Log all Overtime, Doubletime, Weekend Pay, Holiday Pay, Overnight Pay, etc. (any time paid that is not classified as Regular time)
Severance/Contractor Payout
Credit Fees
Conversion
Visa Costs
Onboarding Fees
Do not log worker expenses as fees, these should be submitted as an expense
Misc Fee Requirements:
Ensure the date is accurate (must be in the applicable billing period)
Provide a detailed explanation in the comments of the nature of the fee. For example, if OT includes OT hours and dates
Do not combine fees, all fees need to be entered separately
Select the correct misc fee category (if the category is not an available option reach out to CT Team)
2024 Supplier Raised Billing - Invoice & Time Entry Instructions.pdf2024 Invoicing Calendar.pdfFor Invoicing Questions:
For all other Inquiries:
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